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Essential Project Management Principles

Learn fundamentals of project management, key traits of good project managers, success criteria, importance of project scope, time, cost, quality, and risk management, and the project life cycle.

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Essential Project Management Principles

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  1. Project ManagementPrinciples and Practices Level 1

  2. Agenda • Introductions • Course Objective • Unit 1: Introduction to Project Management • Unit 2: Project Definition • Unit 3: Project Planning

  3. Introductions • What is your Project Management Experience? • What types of projects will you be involved in? • What would you like to get out of the course?

  4. Course Objectives • Learn what project management is and the qualities of an effective project manager. • Understand the nine knowledge areas of project management and how they can be applied to your project. • Discover the phases of a project and what deliverables are expected when. • Identify a project’s key stakeholders. • Understand the different types of business cases and how to create a Statement of Work. • Learn to be prepared for the unexpected by utilizing risk management and change control. • Learn how to organize project activities by creating a Work Breakdown Structure. • Create a network diagram to track your project’s progress. • Learn budgeting and estimating techniques.

  5. Reference Material • Project Management • The Complete Idiot’s Guide

  6. Unit 1 Introduction to Project Management

  7. Introduction to Project Management • Project Failures • Project Successes • What is Project Management? • Key Functional Areas of Project Management • Project Life Cycle

  8. Project Failure • Identify reasons that project fail

  9. Reasons for Project FailureChapter 3 Page 22 • Poor project and program management discipline • Lack of executive-level support • No linkage to the business strategy • Wrong team members • No measures for evaluating the success of the project • No risk management • Inability to manage change

  10. Project Success CriteriaChapter 1 Page 6 • On time • On budget • Meeting the goals that have been agreed upon

  11. Iron Triangle

  12. Pick Any Two

  13. What is a Project? • Temporary with specific start and end dates • Unique • Progress elaboration

  14. What is a Project Manager?Chapter 2 • Ultimately responsible for the Project’s Success • Plan and Act • Focus on the project’s end • Be a manager & leader

  15. Seven Traits of Good Project Managers Trait 1 Enthusiasm for the project Trait 2 Ability to manage change effectively Trait 3 A tolerant attitude toward ambiguity Trait 4 Team – building and negotiating skills

  16. Seven Traits of Good Project Managers Trait 5 A customer-first orientation Trait 6 Adherence to the priorities of business Trait 7 Knowledge of the industry or technology

  17. Project Success 12 Golden Rules (Chapter 3) Rule #1Thou shalt gain consensus on project outcome.

  18. Project Success 12 Golden Rules Rule #2Thou shalt build the best team possible.

  19. Project Success 12 Golden Rules Rule #3Thou shalt develop a comprehensive, viable plan and keep it up-to-date.

  20. Project Success 12 Golden Rules Rule #4Thou shalt determine how much stuff you really need to get things done.

  21. Project Success 12 Golden Rules Rule #5Thou shalt have a realistic schedule.

  22. Project Success 12 Golden Rules Rule #6Thou won’t try to do more than can be done.

  23. Project Success 12 Golden Rules Rule #7Thou will remember that people count.

  24. Project Success 12 Golden Rules Rule #8Thou will gain the formal and ongoing support of management and stakeholders.

  25. Project Success 12 Golden Rules Rule 9Thou must be willing to change.

  26. Project Success 12 Golden Rules Rule 10Thou must keep others informed of what you’re up to.

  27. Project Success 12 Golden Rules Rule 11Thou must be willing to try new things.

  28. Project Success 12 Golden Rules Rule 12Thou must become a leader

  29. Project ManagementChapter 4 • Project Management • The “application of knowledge, skills, tools and techniques to project activities to meet project requirements.” • 9 Knowledge areas

  30. Integration Management • Fitting everything together • Planning • Project Changes

  31. Project Scope Management • Clear scope statement • Prevent scope creep

  32. Project Time Management • Time and Schedule • Planning • Managing

  33. Project Cost Management • Manage costs • Out of your control • Competing projects

  34. Project Quality Management • Planning quality • Enforcing quality • Checking quality control

  35. Project Human Resource Management • Organizational planning • Staff acquisition • Making a team

  36. Project Communications Management • Communication plan

  37. Project Risk Management • Risk management plan

  38. Project Procurement Management • Acquisition and contract management

  39. Project Life CycleChapter 5

  40. Project Definition Phase • Initiate the project • Identify the Project Manager • Develop the Project Charter • Conduct a Feasibility Study • Define Planning Phase • Sign off on the Project Charter

  41. Project Planning Phase • Organize and staff the project • Develop a Project Plan • Sign off on the Project Plan

  42. Project Execution Phase • Execute the Project Plan • Manage the Project Plan • Implement the project’s results • Sign off on project’s completion

  43. Project Close-out Phase • Document the lessons learned during the project • After-implementation review • Provide performance feedback • Close-out contracts • Complete administrative close-out • Deliver project completion report

  44. Partial Answer Solution Space Know HOW Project Planning Problem Space PartialAnswer Don’t Know Project Definition Execution Don’t Know Know WHAT Project Life Cycle Flow

  45. Unit 1 Review • What is Project Management? • Key Functional Areas • Project life cycle

  46. Unit 2 Project Definition

  47. Project Definition • Stakeholder Identification • Business Case • Risk • Constraints

  48. Stakeholder IdentificationChapter 6 • Stakeholder definition • Key stakeholders to identify • Project sponsor • Customer • Project team • Functional managers • Communicate with everyone • Manage conflicts in priorities

  49. The Customer • Uses the product or services • May be internal or external • Provides requirements • May have multiple categories

  50. Project Sponsor • Also shares responsibility for project success • Has authority to make decisions and may provide funding • Overcome political and organizational obstacles

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