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Update: Office of the Ombudsman Debra Wiley, Ombudsman

Update: Office of the Ombudsman Debra Wiley, Ombudsman. We Help Put America Through School. Agenda. What is an Ombudsman? What is the Office of the Ombudsman? What is the Ombudsman case management process? What have we learned? What is in the future? What do you think?.

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Update: Office of the Ombudsman Debra Wiley, Ombudsman

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  1. Update: Office of the Ombudsman Debra Wiley, Ombudsman We Help Put America Through School

  2. Agenda • What is an Ombudsman? • What is the Office of the Ombudsman? • What is the Ombudsman case management process? • What have we learned? • What is in the future? • What do you think? We Help Put America Through School

  3. What is an Ombudsman? We Help Put America Through School

  4. An Ombudsman? • Depends on who you ask • Told by Congress • Asked students, partners, and SFA staff what they expected • Asked ombudsman offices in public and private sectors We Help Put America Through School

  5. What is the Office of the Ombudsman? We Help Put America Through School

  6. Office of the Ombudsman • Established by 1998 Amendments • Is an impartial, confidential resource after other avenues exhausted to resolve borrower concerns • Reports directly to Greg Woods, Chief Operating Officer, SFA We Help Put America Through School

  7. Office of the Ombudsman • Seeks to work cooperatively with partners to reach informal resolution of complaints • Does not force solutions, reverse decisions, or mandate actions • Analyzes complaints and makes recommendations for improvements • Reports annually to Chief Operating Officer on activities and effectiveness We Help Put America Through School

  8. What is the ombudsman case management process? We Help Put America Through School

  9. Ombudsman Case Management Reanalyze Initial Intake Initial Intake Case Analysis Problem Solving Closure Closure Contacts Create Options General Assistance Cases Need information or need guidance on resolution through other channels Problem Assistance Cases Are more complex and require extensive consideration

  10. What have we learned? We Help Put America Through School

  11. Customers Ask the Ombudsman to Help Them... • Resolve discrepancies in loan balances and payments • Understand interest and collection charges • Understand financial aid requirements • Find loan holders • Rehabilitate loans by establishing satisfactory repayment plans • Reestablish eligibility for Federal aid • Find promissory notes • Defer or discharge loans • Resolve issues related to income tax refund offsets, default status, consolidations, bankruptcies, service quality and any other customer concern We Help Put America Through School

  12. Case Characteristics • Information from the Ombudsman Case Tracking System • For period of September 30, 1999, through February 2000 • Over 1700 cases We Help Put America Through School

  13. General Assistance 70% Problem Assistance 30% Case Type Distribution We Help Put America Through School

  14. We Help Put America Through School

  15. Problem Assistance General Assistance • Activities include phone calls, letters, faxes, and e-mails with customers and relevant third parties. We Help Put America Through School

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  18. Customer-Reported Issues • Two major information concerns: • Accuracy (especially problem assistance cases) • Need for information • Defaults - only one-third of problem and general assistance cases • Service quality • Tax refund offset issues - sharp increase in March 2000 We Help Put America Through School

  19. Case Characteristics • Match of the same 1700+ cases with the data in NSLDS • Match conducted early in March 2000 We Help Put America Through School

  20. Confirms customer-report data that only one-third of customers are concerned with defaults We Help Put America Through School

  21. We Help Put America Through School

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  23. Customer Characteristics • Average age 37 • Majority 25-50 years of age • Average time in repayment 6 years We Help Put America Through School

  24. What is in the future? We Help Put America Through School

  25. Our Expectations • Increase in inquiries • Learning to anticipate issues • Installation of new case tracking system • First annual report in October/November 2000 We Help Put America Through School

  26. What do you think? We Help Put America Through School

  27. Tell Us • Your experiences with us • Additional opportunities to work together • Information that you want to see in our annual report • Anything else that you think we need to hear

  28. Debra Wiley debra_wiley@ed.gov 1-202-401-4498 Thank you! We Help Put America Through School

  29. Appendix: Requirements for Notifying Borrowers We Help Put America Through School

  30. Regulatory Requirements • Apply to schools, lenders, and guaranty agencies under three Title IV student loan programs (Perkins, DL, FFEL) • Required to provide borrowers with information on the availability of the Office of the Ombudsman • Are effective July 1, 2000, for any applicable activity occurring on or after July 1, 2000 • See “Dear Partner” letter, GEN-00-4(MAR) We Help Put America Through School

  31. Information Required to Provide Borrowers • Internet: http://ombudsman.ed.gov or http://sfahelp.ed.gov • Toll Free Telephone: 1-877-557-2575 • Mail:Office of the Ombudsman Student Financial Assistance U.S. Department of Education Rm. 3012, ROB #3 7th and D Streets, SW Washington, DC 20202-5144 We Help Put America Through School

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