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National Enterprise-Wide Statistical Systems (NEWSS)

Meeting on the Management of Statistical Information Systems (MSIS 2010). National Enterprise-Wide Statistical Systems (NEWSS). NURUL EFFA AHMAD DEPARTMENT OF STATISTICS MALAYSIA 26 April 2010. Department of Statistics Malaysia (DOSM) At a Glance. SIDAP. SPDRB. SPPB. SSE. PTB. SCAC.

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National Enterprise-Wide Statistical Systems (NEWSS)

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  1. Meeting on the Management of Statistical Information Systems (MSIS 2010) National Enterprise-Wide Statistical Systems (NEWSS) NURUL EFFA AHMADDEPARTMENT OF STATISTICS MALAYSIA 26 April 2010

  2. Department of Statistics Malaysia (DOSM) At a Glance

  3. SIDAP SPDRB SPPB SSE PTB SCAC DOSM Current Systems

  4. Integrated Statistical System Framework Efficiently monitor and manage Surveys and Census Extend the dissemination of Statistical Information Improve the timeliness and reliability of the Statistical Information Objective of NEWSS

  5. NEWSS Vision Integrated Statistical Systems Framework Source : DOSM

  6. ENTERPRISE PORTAL ISSF PERFORMANCE MANAGEMENT Pre-Collection GEOGRAPHICAL INFORMATION Collection KNOWLEDGE MANAGEMENT Processing BUSINESS INTELLIGENCE Analysis Dissemination National Enterprise-Wide Statistical System ISS

  7. DOSM SMD DOSM BKD/ SMD DOSM BM DOSM BM Performance Management Geographic Information Knowledge Management Business Intelligence DOSM BKKP DOSM SMD Overview of System Flow Other Agencies State Office (Frame Section) DOSM BKKP Enter Survey Project Perform Sampling Design Set Performance Measure Provide Data Perform Filtering Enter Data ISSF ISS Monitor Performance Extract Sample Frame Management State Office (Operation Section) Pre-Collection Enter Response/ Non-response Case DOSM BKKP/ SMD Digital Mapping Analysis Perform Analysis Provide Data Collection Other Agencies Enter Survey Data Perform Data Processing Processing Perform Analysis State Office (Processing Section) Dynamic Analysis DOSM BKD/ SMD Analysis Perform Analysis Contribute Content Publish Publication Dissemination DOSM Officer ENTERPRISE PORTAL Return Payment Status View Content View Content Request Data Manage Request Request Payment View Content PUBLIC/ STAKEHOLDER DOSM Officer PAYMENT GATEWAY DOSM Officer

  8. Batch File Batch State/HQ Online Other Agencies (OA) Frame Frame State/HQ Online Pre-Collection FRAME SAMPLE DIGITAL MAPPING State/HQ/ Respondent Online Batch Collection OPT DATA Data Entry Offline CONTENT STORAGE DISSEMINTION DATA Offline State/HQ SURVEY DATA Edit Spec Checking Online HQ State/HQ/OA Dissemination Online DATA WAREHOUSE Processing WEIGHTED DATA WEIGHTED DATA State/HQ Online Online Analysis Analysis Publication/ Tabulation Overview of Data Flow CENTRAL REPOSITORY

  9. Workflow Process Intranet Portal Batch File Internal Front End • ISSF • KMS • PMS • BI • GIS Batch State/HQ Online Other Agencies (OA) Frame Frame State/HQ Online Pre-Collection FRAME External Portal External Front End • Public • Content • Request • Feedback • Services SAMPLE DIGITAL MAPPING State/HQ/ Respondent Online Batch Collection OPT DATA Data Entry Offline CONTENT STORAGE DISSEMINTION DATA Offline Central Repository State/HQ SURVEY DATA Edit Spec Checking Management Information Online HQ State/HQ/OA Dissemination Online Operational Process & CCC Data DATA WAREHOUSE Processing Softcopy Contents WEIGHTED DATA WEIGHTED DATA State/HQ Online Online Analysis Analysis Data Directory & Metadata Publication/ Tabulation Overview of Data Flow CENTRAL REPOSITORY FRAME DIGITAL MAPPING Applications Platform

  10. Centralized Integrated Statistical System • Eliminate effort to transfer data between disparate Systems • Data Consistent and Up To Date • Information captured at State Offices correctly reflected at the DOSM Divisions and vice versa • Information from the census / surveys updated to the Establishment / Enterprise Frame • Consistent set of codes and classifications used across all the Census / Survey • Data at “finger tips” • Current data, historical data, time series data • Mechanism for DOSM to perform Ad Hoc Analysis for customized data request

  11. Data Visualization • Business Intelligence

  12. Data Visualization • Analyzing information using Maps

  13. Data Visualization • Performance Management System

  14. More Effective Monitoring of the Census / Survey • Complete information on the Census / Survey • Activities • Officer in Charge • State and End Date (Planned and Actual) • Progress of the Activities • Pro-active Monitoring mechanism • Reminders on the activity start and completion date • Automatic update of the progress of the Census / Survey Collection and Processing activity • Number of Sample Case assigned to each officer

  15. Efficiency of Census / Survey Process • Reduce the number of processes • Merging of Survey Data received from all the State Offices • Edit Spec Validation • Validation carried out on NEWSS Server not on Officer’s local PC. Allows officer to continue on with other activities while system is validating the Census / Survey Data • Census / Survey Data available for SMD to review after each officer submits the batch for validation. • Report Preparation • Approx 1,200 tables, charts, publications, listings

  16. Efficiency of Census / Survey Process • Automate Manual Processes • Establishment / Enterprise Frame • Monitoring and tracking of the Screening sent out to the Establishment / Enterprise • Reconciliation of the Establishment / Enterprise Information received from other agencies with the information in the Establishment / Enterprise Frame • Reconciliation of the information from the Household CQ Listing with the information in the Establishment / Enterprise Frame • Economic Census / Survey (SSE) • Update of the information from the Census / Survey into the Establishment / Enterprise Frame • Generation of Big Business Unit (BBU) and Small Business Unit (SBU) list • Reduce the number of steps for calculation of Adjusted Weight and Weighted Data • Monthly Manufacturing Survey (MM) • Update of the information from the Census / Survey into the Establishment / Enterprise Frame • Generation of Big Business Unit (BBU) and Small Business Unit (SBU) list • Conversion of the unit of measure from unit provided by the Respondent to standard required by SMD

  17. Extend Dissemination of Statistical Information • Mechanism for SMD to publish Census / Survey Reports on the DOSM website • Increase number of publications available for download / purchase on the DOSM website • DOSM Stakeholders and General Public able to view and download the Census / Survey Reports from the DOSM website • Order the Census / Survey Reports Online • Dissemination of Data Request • Stakeholder and General Public to order online • DOSM to process and disseminate the Data Request • Dissemination of Customized Census / Survey Reports • Feedback from the “Customer” • Customer Service • Notifications of new publications • Manage subscription • Order tracking

  18. Knowledge Sharing • Turning personal knowledge into corporate knowledge that can be shared throughout the organization • Platform for DOSM to collaborate, share and disseminate knowledge throughout the organization • Community of Practice (forum) to promote a culture of free discussions and exchange of ideas • Question and Answer • Knowledge Repository • Centralized Document Repository where information can be stored and shared across the organization • Discussion thread in Community of Practice Knowledge is Pooled, Retained, Shared and Developed

  19. Thank YouTerima Kasih 19

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