Avoiding a Can of Worms: Basic Risk Management

1. Avoiding a Can of Worms: Basic Risk Management

2. Patricia McGlaughlin Extension Specialist 4-H Youth Development patm@illinois.edu Sheri Seibold Extension Specialist 4-H Youth Development sseibold@illinois.edu Presenters

3. Worm Assessment

4. Risk Management Lesson Objectives • Recognize the importance of risk management. • Understand the basic terms & principles involved in managing risks. • Use a process for identifying, analyzing, and managing risks. • Develop a risk management plan.

5. Wormwood Definition Quiz

6. Risks • Acts or situation which allow the possibility for harm or loss.

7. Risk Management • Protecting assets by minimizing the potential for negative outcomes.

8. Assets • Things of value held by a person or organization. • Asset 3 P’s • People • Property • Perpetuation

9. Due Care • Identifying a potential problem and trying to avoid it.

10. Assumption of Risk • Exposing yourself to a risk you know about.

11. Liability • A state of being responsible or accountable for a hazard or action.

12. Liability Insurance • Insurance coverage to provide payments to others for damages resulting from the negligence of the insured.

13. Negligence • Not taking care to avoid hurt or harm.

15. RISK IDENTIFICATION AND ANALYSIS WORKSHEET Activity or Event RISKS TO PERSONNEL (illness, injury, death, loss of personal property, security, harassment, contract liability, tort, liability) LIST RISK EXPOSURES: FREQUENCY SEVERITY High Low High Low High Low High Low High Low High Low High Low High Low High Low High Low High Low High Low RISKS TO PARTICIPANTS (illness, injury, death, loss of personal property, security, abuse, etc.) LIST RISK EXPOSURES: FREQUENCY SEVERITY High Low High Low High Low High Low High Low High Low High Low High Low High Low High Low High Low High Low

16. RISKS TO THE PUBLIC (injury, death, illness, loss of personal property, etc.) LIST RISK EXPOSURES: FREQUENCY SEVERITY High Low High Low High Low High Low High Low High Low High Low High Low RISKS TO PROPERTY/BUILDINGS AND EQUIPMENT (fire, theft, vandalism, wind, flood, collapse, etc.) LIST RISK EXPOSURES: FREQUENCY SEVERITY High Low High Low High Low High Low High Low High Low High Low High Low RISKS TO PERPETUATION (status of the group, organization or program; reputation, financial integrity) LIST RISK EXPOSURES: FREQUENCY SEVERITY High Low High Low High Low High Low High Low High Low   High Low High Low Adapted by Mary K. Munson, University of Illinois Extension, from materials developed by Busler, Holroyd, Johnson, Olsen, & Skubinna, Oregon State University Extension.

18. Retain Risks • Accept the risk and prepare for the possibility that loss will occur. • Most risks are retained, especially when the consequences are deemed minor.

19. Reduce Risks • Change the activity or conditions to decrease the likelihood that loss will occur.

20. Share Risks • Find someone to share some of the risk. Sharing can be done by contract, agreement or insurance.

21. Avoid Risks • Do not conduct the activity. If the risks are too severe and the possibility too great, it is unacceptable to conduct the activity.

23. RISK MANAGEMENT WORKSHEET Activity Risk Strategies for Retaining Risk: Strategies for Sharing the Risk: Strategies for Reducing the Risk: Risk Strategies for Retaining Risk: Strategies for Sharing the Risk: Strategies for Reducing the Risk: Risk Strategies for Retaining Risk: Strategies for Sharing the Risk: Strategies for Reducing the Risk: Decision: Activity will be conducted ____Yes ____No. If Yes, check the strategies that will be implemented which will be part of the risk management plan.

25. Risk Management Tools • Risk Management Info • Risk Identification & Analysis Worksheet • Risk Management Worksheet • Risk Management Plan – Template • Risk Management Plan – Sample for Community Service Project

26. Risk Management Tools • Risk Management Info • Adult Medical Form • Youth Medical Form • Code of Conduct for Events • 4-H Member Code of Conduct • Behavior Guidelines

27. Risk Management Tools • Risk Management Info • Certificate of Insurance Request Form • 4-H Special Activities Insurance Comparison

28. Risk Management Tools • Equine Program • Permission to Participate • Info for Equine Events Warning Signs • Liability Insurance Application for Gaming and Jumping Classes

29. Risk Management Tools • Risk Management Info • Incident/Accident Investigation Form • Informed Consent/Parental Release Form • Photo and Video Release • Youth Description for Trips

30. Risk Management Tools • Volunteer Screening • Volunteer Application • CANTS Check • ISP Conviction Information Name Check • Sex Offender Registry • Volunteer Reference Form • Volunteer Role Description