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ALLOCATION OF RESOURCES 2009-10 BUDGET

ALLOCATION OF RESOURCES 2009-10 BUDGET. 2009-10 REVENUE PROJECTIONS May 5, 2009. Presented by: J. A. Sabo, Associate Director - Leading Services & Treasurer of the Board. 2009-10 REVENUE PROJECTIONS. OBJECTIVE

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ALLOCATION OF RESOURCES 2009-10 BUDGET

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  1. ALLOCATION OF RESOURCES 2009-10 BUDGET 2009-10 REVENUE PROJECTIONS May 5, 2009 Presented by: J. A. Sabo, Associate Director - Leading Services & Treasurer of the Board

  2. 2009-10 REVENUE PROJECTIONS OBJECTIVE To present a review of the 2009-10 Preliminary Revenue Module dated May 5, 2009

  3. 2009-10 REVENUE PROJECTIONS • REVIEW – to include • Support Material • Highlights of 2009-10 Grant Changes • Process to develop revenue estimates • Revenue Summary • Areas of concern and pressure points • Potential adjustments to revenue projections • Next Steps

  4. 2009-10 REVENUE PROJECTIONS

  5. Revenue Summaryas per May 5, 2009 Module

  6. 2009-10 REVENUE PROJECTIONS • REVENUE MODULE • 47 pages • Intended to “drill-down” on all sources of revenue available to the board for 2009-10 (Operating as well as Non-operating) • Provides details of key assumptions e.g. enrolment and other grant drivers • References all grant announcements to date

  7. 2009-10 REVENUE PROJECTIONS • Grants for Student Needs (GSN) • Analysis of Increase/Decrease • Details of “adjustments” outlined in 2009:B2 memo March 27, 2009 • Adjustments are comprised of both increases (Enhancements) and decreases (Constraints) • Majority of Enhancements are in support of previously announced PFA’s • Constraints (decrease in grants) are a new approach for 2009-10 and are estimated at approximately $ 2.5 million • Decreases in grants are “buried” within various grant categories

  8. Grants for Student Needs (GSN) Grant increase amount is equivalent to new grants calculated without enrolment growth. Enrolment growth amount represents grants resulting from increased enrolments. Amount is “estimated” as the grants are subject to teachers qualification and experience grant/placement changes etc.

  9. SUPPORT MATERIAL • MINISTRY OF EDUCATION Data/Memoranda • Distributed at the March 31, 2009 Board Meeting (and included in Allocation of Resources binder) • Report to Board March 31, 2009: Grants for Student Needs 2009-10 • Highlights of the 2009-10 Grants for Student Needs March 26, 2009 • Kathleen Wynne letter to Education Partners March 26, 2009 • Details of 2009-10 Enhancements – Provincial Totals • Ministry 2009:B2 Memorandum to Directors/Secretary Treasurers March 27, 2009 • Projected School Board Funding York Catholic District School Board (42) • Projected School Board Funding Provincial

  10. SUPPORT MATERIAL • MINISTRY OF EDUCATION Data/Memoranda –cont’d • Distributed with Allocation of Resources binder • 2009:B3 2009 Funding in addition to Grants for Student Needs • 2009:B4 Education funding regulations for 2009-10 • 2009:B5 Energy Efficient Schools Funding

  11. Grants for Student Needs (GSN) • HIGHLIGHTS OF GRANT CHANGES • Grants for Student Needs (GSN) includes funding towards the costs of implementing new collective agreements as per the Provincial Framework • Highlights including: • 3% increases to salary benchmarks • Elementary supervision • Secondary programming • Professional learning for Elementary teachers • Additional preparation time/specialist teachers elementary • Grades 4 – 8 additional staffing Note: as per Ministry B4 memorandum “ a board must fulfill the conditions of the PFAs to benefit from the enhancements described in the PFAs”

  12. Grants for Student Needs (GSN) • HIGHLIGHTS OF GRANT CHANGES(cont’d) • 2% to non-salary components of the School Operations grant for energy and other costs • Funding Special Education High Needs Amount at 95% PLUS a new Measure of Variability (MOV) • School Renewal • 20% Constraint has been REMOVED • Audit Capacity (marginal $$’s yet to be determined) • GSN will include a component“…to help establish audit committees and internal audit functions” • “Boards will be encouraged to establish audit committees with external representation”

  13. Grants for Student Needs (GSN) • HIGHLIGHTS OF GRANT CHANGES (cont’d) • CONSTRAINT MEASURES $ 2.46 million decrease • Pupil Foundation Grant • Textbooks funding reduced $ 700,000 • Classroom computers funding reduced $ 700,000 • Staff Development funding eliminated $ 600,000 • Student Transportation – 1% route reductions targeted $ 166,000 • Special Education and Learning Opportunities (staff development component) $ 300,000

  14. Grants for Student Needs (GSN) • HIGHLIGHTS OF GRANT CHANGES (cont’d) • FUTURE CONSTRAINT MEASURES 2010-11 • Student Transportation • 50% factor applied to growth • School Operations & Renewal Top-up • [2010/11 -2%] [2011/12 – 5%] • Excludes new schools for first five years • Board Administration 1%

  15. Grants for Student Needs (GSN) • HIGHLIGHTS OF GRANT CHANGES (cont’d) • Grants OUTSIDE the GSN • The Ministry has indicated that it will “sustain its supports to priority initiatives” and will continue support in 2009-10 outside of the Grants for Student Needs. • For further details, “Memorandum 2009:B3 2009-10 Funding in Addition to Grants for Student Needs” is attached.

  16. Grants for Student Needs (GSN) • HIGHLIGHTS OF GRANT CHANGES(cont’d) • CAPITAL • New Energy Efficient Schools Funding Announcement (2009:B5 Memorandum) • No other known changes at this time (other than communicated re NPP/Growth Schools etc.)

  17. Grants for Student Needs (GSN) • REPORTING AND ACCOUNTABILITY • The reporting deadlines for submission of the Board’s financial reports are as follows: • 2009-10 Estimates June 30, 2009 • 2008-09 Financial Statements November 13, 2009 • 2009-10 Revised Estimates December 15, 2009 • Sept 1, 2009 to Mar 31, 2010 May 15, 2010

  18. DEVELOPMENT OF REVENUE PROJECTIONS SOURCES OF REVENUE • Grants for Student Needs (G.S.N.’s) • Grant calculations according to new 2008-09 funding • Other Income • Tuition Fee Revenues (visa students) • Community Use and Accommodation Rental • Continuing Education • Grant programs • Non-grant programs • Transfers from Reserves • Board established • Ministry required

  19. DEVELOPMENT OF REVENUE PROJECTIONS • DETERMINE ESTIMATED ENROLMENT PROJECTIONS • Planning Department Information • Human Resources/S.O.’s Principals • ESTIMATE GRANTS FOR STUDENT NEEDS (GSN) • Growth (increased enrolments) • Increased funding • New Funding • “Restricted/Linked” funding • ESTIMATE OTHER REVENUES (non-grant)

  20. Enrolment Impact re: Revenue vs. Expenditures OBJECTIVE is to: PLAN forProjections BUT COMMITTO Actuals

  21. Revenue Summaryas per May 5, 2009 Module

  22. Revenue Summary OPERATING REVENUE

  23. GRANTS FOR STUDENT NEEDS • Represents the calculated grant estimates based on projected enrolments for 2009-10 • Grant data is based on the March 27, 2009 Ministry announcements • Note: Any new information received after March 27, 2009 will impact revenue calculations.

  24. OTHER GRANTS • Other grants are outside of the Grants for Student Needs (GSN) • Typically one-time and based on a specific program initiative • Not intended as “budget balancing” funds • Ministry has yet to release all anticipated grants for 2009-10

  25. Miscellaneous Grants • For 2009-10 the Ministry has made the following changes to the Grants for Student Needs • Transferred INTO the GSN • Parent Engagement Grant • Transferred OUT of the GSN • Outreach Coordinator (Community Use) • The Ministry has indicated that it will “…sustain its support to priority initiatives” and will continue to support in 2009-10 outside of the Grants for Student Needs. (refer Memo 2009:B3 2009-10 Funding in Addition to Grants for Student Needs).

  26. Other grants are outside of the GSN, non-recurring, and NOT intended for funding regular on-going operating expenditures. Other grants are normally targeted to specific program initiatives with a pre-determined time frame. For preliminary planning purposes $ .5 million is included in the Revenue projection at this time.

  27. OTHER REVENUE Other revenue includes: • Tuition fees • (visa students) • Rental • Community Use • Child care centers • Other Miscellaneous • Transportation recoveries (Admin./PPU) • Interest Revenue • Other

  28. Tuition Fee Revenue up slightly based on fee increase . Other income is based on latest information available or level similar to 2009-10

  29. ADULT AND CONTINUING EDUCATION Estimates are as submitted by the Continuing Education department. • Include grant programs (included under GSN) and non-grant programs • Revenue module contains re-sorting based on organization of GSN grant calculations and con-ed revenue groupings

  30. Adult and Con Ed projections are based on data as provided by the Continuing Education department.

  31. INCREMENTAL EXPENDITURES VS. INCREMENTAL REVENUES • Examples of programs requiring additional expenditures not currently fully covered by new grants: • Alt Ed (Alternative Education Program Costs) • Specialized Teacher Allocation • Program Resource Teachers/Consultants • Reading Recovery Teachers • Special Education (e.g. CODE) • MISA (Managing Information for Student Achievement) Staffing Allocations

  32. TRANSFERS FROM RESERVES • Preliminary Revenue Estimates EXCLUDE any provision for Transfers from Reserves • Dependent upon Budget Balancing Process • Further Revenue updates will include Transfers from Reserves as required

  33. 2008-09 Operating Budget

  34. RESERVE POSITION • Balance as at August 31, 2008 $ 6,318,834 • Less protected 1,795,268 • Available amount $ 4,523,566 • Available amount will be required to fund: • Year-end 2008-09 as per Revised Estimates $ 3.39 million • Budget 2009-10 TBD

  35. CONCERNS AND PRESSURE POINTS • Legislative requirement under section 231 of the Education Act for boards to submit a BALANCED budget • Section 286: Directors of Education and other supervisory officers are responsible to the Minister of Education for the performance of their duties in accordance with the ACT and the regulations • Other school boards are at various levels of financial “health” (surplus and deficit) • Ministry has and will continue to intervene in the management of school board financial affairs if deemed necessary

  36. CONCERNS AND PRESSURE POINTS (cont’d) • Projected expenditures are expected to exceed projected revenues • One-time funding cannot sustain permanent staffing • As previously mentioned, use of reserves to balance the budget is not sustainable (Unless permanent expenditure reductions are made or permanent new revenue is generated) • GSN’s did not provide significant additional dollars; in fact for 2009-10 they have made REDUCTIONS • Achieving a “York Catholic Solution”

  37. NEXT STEPS • Budget review/presentations – May & June • Internal Staff Review • Board Review • Public Input/Budget Review • Scheduled meetings May 26, 2009 & June 16, 2009 • Final budget review/presentation (including finalized Revenue projections) • targeted for June 16, 2009 • Final budget approval June 30, 2009

  38. QUESTIONS re Revenue Projections

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