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DECENTRALIZATION

DECENTRALIZATION. COUNTRY OFFICES IN LAC Where?. FAO. COUNTRY OFFICES IN LAC HOW?. LAC decided the creation of HUBS to give attention to more countries and avoid the installation on an office for each country where LAC has two-three projects only. COUNTRY OFFICES IN LAC Which?.

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DECENTRALIZATION

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  1. DECENTRALIZATION

  2. COUNTRY OFFICES IN LACWhere? FAO

  3. COUNTRY OFFICES IN LACHOW? LAC decided the creation of HUBS to give attention to more countries and avoid the installation on an office for each country where LAC has two-three projects only

  4. COUNTRY OFFICES IN LACWhich?

  5. COUNTRY OFFICES IN LACWHO? CPM P-5 CPO NOC CPM Sub-Regional Coordinator P-5 Temp Staff SLA signed HCA on going MOU signed HCA on going CPM P-5 (HQ) CPM P-4 CPA G-5 CPM Sub-Regional Coordinator P-5 (under recruitment) SLA signed HQA signed but not ratified CPO NOC Fiduciary Analyst Temp Staff SLA on going HCA on going SLA signed HCA on going CPM P-4 CPM P-3 CPA G-4 AA G-2

  6. COUNTRY OFFICES IN LAC ADMINISTRATIVE TASKS FIELD HQ Routine process – Official records CONTROL PROCESS Budget Check and approval Preparation TAs and contract Direct contact with Travel Agency through 24/7 Services* Reconciliation of expenses Reconciliation of expenses Managing ICO Budget

  7. COUNTRY OFFICES IN LAC 24/7 Services Hours A study on the workflow for processing Travel Authorizations has been carried out in the LAC division, with the purpose of identifying areas of improvements, possibly time-saving, in the preparation of an official trip. The high hot-point identified was the time-difference factor (4/8hrs difference). By the time LAC field offices starts working HQ is closing, thus causing delays of between 6-24 hrs. in the completion of the preparation of the TA. LAC brought out a proposal solution to have a 24/7 service from CWT for reservations and bookings. The purposes was to identify a partnership of CWT in different countries that could provide services during the night in Rome but working hours in field offices. LAC is the first division that implemented this services that started as pilot project from Guatemala and will be replicated in Perú

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