Fulbright-Hays Group Projects Abroad Short-Term Projects Webinar Fiscal Year 2014

1. Fulbright-HaysGroup Projects AbroadShort-Term Projects Webinar Fiscal Year 2014 • United States Department of Education • International Studies Division • Michelle Guilfoil, Acting Director, International Studies Division • Carly Borgmeier, Program Officer, GPA Short-Term Projects • For Audio: 800-369-2169 - Password 4481854 *SLIDES ARE FOR INFORMATIONAL PURPOSES ONLY.* PLEASE CONSULT THE NOTICE INVITING APPLICATIONS FOR SPECIFIC INFORMATION REGARDING APPLICATION PROCESS.

2. Fulbright Hays Group Projects Abroad Program (GPA)For Audio: 800-369-2169 - Password 4481854Today’s Presenters Michelle Guilfoil, Acting Director, International Studies Division Michelle.Guilfoil@ed.gov 202/502-7625 Carly Borgmeier, Program Officer Carly.Borgmeier@ed.gov 202/502-7691

3. A genda • Program Purpose • FY 2014 Funding • Eligibility • Project Types • Project Phases • Financial Provisions • Selection Criteria • Selection Process • Application Tips • Questions & Answers For Audio: 800-369-2169 - Password 4481854

4. Program Purpose • To support overseas training, research and curriculum development in modern foreign languages and area studies. For Audio: 800-369-2169 - Password 4481854

5. Estimated Available Funds: $1,374,133 • Estimated Range of Awards: $50,000 - $125,000 • Estimated Average Size of Awards: $80,831 FY 2014 Grant Competition For Audio: 800-369-2169 - Password 4481854

6. Applicant & Participant Eligibility For Audio: 800-369-2169 - Password 4481854

7. Applicant Eligibility Eligible Applicants— • Institutions of higher education; • State departments of education; • Private nonprofit educational organizations; and • Consortia of institutions, departments, and organizations. For Audio: 800-369-2169 - Password 4481854

8. An individual is eligible to participate in a GPA project if s/he is: • A citizen, national, or permanent resident of the United States; and • An individual who is currently employed full-time in a United States school system, institution of higher education, Local Education Agency or State Education Agency (not applicable to students). Participant Eligibility For Audio: 800-369-2169 - Password 4481854

9. Participant Eligibility (continued) An individual is eligible to participate in a GPA project if s/he is: • A teacher in an elementary or secondary school • A faculty member who teaches modern foreign languages or area studies; • An experienced education administrator responsible for planning, conducting, or supervising programs in modern foreign languages or area studies at the elementary, secondary, or postsecondary levels; • A graduate student or junior or senior in an institution of higher education, who is a prospective teacher in the areas of social sciences, humanities and foreign languages. • The student should meet the provisions set by his or her local and state education agencies. For Audio: 800-369-2169 - Password 4481854

10. Area Studies • A program of comprehensive study of the aspects of a society or societies, including the study of their geography, history, culture, economy, politics, international relations, or languages. • Project participants may also be working in interdisciplinary areas such as business, health, social work, math, science, counseling, engineering, the environment and technology. If an educator or student is working in a variety of subject areas, s/he must spend the majority of his/her time working with eligible subjects. For Audio: 800-369-2169 - Password 4481854

11. Project Types • Short-Term Seminar • Curriculum Development • Group Research or Study

12. Short-Term Seminar Project Project Features: • Promote the integration of international studies into the social sciences and/or humanities curriculum throughout U.S. school systems at all levels; • Increase linguistic and/or cultural competency among U.S. students and educators; and • Focus on a particular aspect of area study, such as the culture of the area or a portion of the culture of the country of study.

13. Curriculum Development Project Project Features: • Acquire first-hand resource materials including artifacts, books, documents, educational films, museum reproductions, recordings, and other instructional material for curriculum development in modern foreign language and area studies; • Provide for systematic use and dissemination in the United States of the acquired materials; and • Resource materials include artifacts, books, documents, educational films, museum reproductions, recordings, and other instructional material.

14. Short-Term Seminar and Curriculum Development Project Details Timeframe and Participant Numbers: • Minimum 4 weeks host country • Grant performance period: 18 months • 4 weeks: 12 participants + Project Director = 13 minimum • 6 weeks: 10 participants + Project Director = 11 minimum • 8 weeks: 8 participants + Project Director = 9 minimum Maximum Grant Award: • Up to $100,000 for 4-5 week projects* • Up to $110,000 for 6-7 week projects* • Up to $125,000 for 8+ week projects* *equals time spent in host country

15. Group Research or Study Project • Project Features: • Designed to undertake research or study in a country outside of the United States. • Timeframe and Participant Numbers: • Minimum 12 weeks in the country of study • Grant performance period: 18 months • 12 weeks training: 3 participants + Project Director = 4 minimum • Participants: • Language proficiency (minimum one semester intensive language and one course in related area studies) • Disciplinary competence • Maximum Grant Award: up to $125,000

16. GPA Project Phases

17. 1. Pre-departure Phase (16 hours minimum) • Pre-departure preparation • Lectures on the country of study • Advanced reading materials • Pre-departure orientation • Guidelines on curriculum development • Discussions on daily living/traveling in host country • Team building • Team assignment and individual proposed project • Language training

18. 2. Overseas Phase • Daily itinerary, very detailed • Academic lectures • Language study • Field trips and cultural activities • Debriefings/evaluations • Travel arrangements and accommodations

19. 3. Follow-up Phase • End of seminar evaluation • Staff development (workshops and conferences) • Curriculum or research projects and dissemination plans • Future outreach activities (collaboration, cooperation and networking)

20. Financial Provisions

21. Funding can be used for: • Lodging and meals • International travel • Fly America Act • Open Skies Agreement • Travel within host country • Educational materials • Honoraria/meeting space • Local administrative fees/services • Host country evaluators Restrictions: The grant does not provide funds for project related expenses within the United States, including pre-departure orientation and follow-up activities.

22. Selection Criteria

23. Program Overview – Selection Criteria • Plan of Operation (20 points) • Quality of Key Personnel (10 points) • Budget and Cost Effectiveness (10 points) • Evaluation (20 points) • Adequacy of Resources (5 points) • Impact (15 points) • Relevance to Institutional Dev. (5 points) • Need for Overseas Experience (10 points) • Program Priorities (10 points) TOTAL 105 points

24. Selection Criteria Plan of Operation (20 Points) • Introduction • Applicant profile • Need for the project • Selection of the country of study • Objectives of the project • Project Design • Pre-departure preparation and orientation • Overseas phase • Post seminar phase • Dissemination (schedule of activities)

25. Selection Criteria Plan of Operation (20 Points) (continued) • Management • Major responsibilities (United States and host country) • Recruitment and selection of participants ( process/committee, selection criteria equal access, timetable and publicity)

26. Pre-Departure Orientation Sample

27. In Country Itinerary Sample

28. In Country Itinerary Sample (cont’d)

29. Post Travel Follow-Up Sample

30. Selection Criteria Plan of Operation (20 Points) (continued) • Management • Major responsibilities (United States and host country) • Recruitment and selection of participants ( process/committee, selection criteria equal access, timetable and publicity)

31. Selection Criteria Key Personnel (10 Points) • Project Director • Academic training, field experience in the host country, administrative experience, language, curriculum • Support staff, project consultant/committee • Key personnel in the host country • Project co-sponsors • Time commitment to the project

32. Selection Criteria Budget and Cost Effectiveness (10 Points) • Federal funds • Allowable expenses in host country • No matching funds required, BUT… • Reasonableness of costs • Non-federal funds • Applicant’s in-kind contribution • Cost sharing by applicant • Cost sharing by participants/institutions • Cost sharing by private sector/others

33. Budget Example

34. Budget Example (continued)

35. SelectionCriteria • Evaluation Plan (20 points) • Clearly articulated goals • Measurable objectives (Quantitative and/or qualitative ) • Collection of data to show progress • Formal Evaluation (at each phase of the project) • Informal Evaluation (mid-point debriefing, daily journal) • External Project Evaluator • Evaluation Instruments (appendices) • Timetable

36. At applicant stage…propose goals, project-specific performance measures and activities…on Performance Measure Forms (PMF)

37. At grantee stage…at end of project…report on Project-Specific Measures…

38. …and on GPRA Measure… • GPA GPRA Measure 2: Percentage of GPA participants who disseminated information about or materials from their group project abroad through more than one outreach activity within six months of returning to their home institution. (Short-Term Projects only)

39. … and on GPRA Measure

40. Selection Criteria Adequacy of Resources (5 points) • In the host country • At the site of the applicant

41. Selection Criteria Impact (15 points) • Participating institutions (universities/colleges) • Participating public and private schools • American education • Current and future • Multiplier effect

42. Selection Criteria Relevance to Institutional Development (5 points) • Missions, goals and objectives of the applicant institution • Missions, goals and objectives of public and private schools

43. SelectionCriteria Need for Overseas Experience (10 points) • First hand knowledge and experience • Meet and network with counterparts within United States and in host country • Better understanding of the host country • Why this particular group to this particular place?

44. Selection Criteria Program Priorities (10 points) • Specific World Regions (eligibility) • Priority World Regions (2 points) • Priority Languages (3 points) • K-12 Teachers (up to 5 points) • Invitational—MSI, Community College, New Applicants (zero points)

45. Appendices • Preliminary Pre-departure Orientation Agenda, Overseas Project Itinerary, Follow-up Activities • CVs of Key Personnel • Letters of Support • Examples of Evaluation Materials, Project Timeline Chart, Project-Specific PMF Forms with Proposed Measures and Activities

46. Selection Process

47. GPA Selection Process United States Department of Education Staff United States Embassy FulbrightCommission ReviewPanelists • Screen applications (eligibility requirements) • Review of applications by panels of academic specialists • Review of panel comments and budgets by program officers • 4. Review by United States embassies and Fulbright Commissions • 5. Award recommendations made to Secretary of Education • 6. Final approval of award recommendation from Fulbright Scholarship Board

48. Application Tips

49. Get Organized • Review abstracts of funded grantees and past successful proposals • Contact funded grantees for information and assistance • Develop linkages internally and externally • Review FAQs on Web site • Designate a management team with international and grants experience • Identify your institution or department’s needs/wants • Request letters of support (United States and abroad) • Review Federal Register and program Web sites for updated information • Contact Program Officer

50. Writing Your Proposal • Address all Selection Criteria in the order listed in the application packet – don’t make readers search for information • Provide a detailed plan of operation and evaluation • Include sufficient details so someone unfamiliar with your project could conduct it • Write clear, measurable goals, objectives, and outcomes • Provide a specific and detailed budget • Avoid grammatical errors or specific professional jargon/acronyms • Use persuasive descriptions of how the your project operates • Remember: you must convince the panel so think from a panelist perspective as to what you would be looking for; be clear and concise