All you always wanted to know about 3GPP … but were too afraid to ask.

1. All you always wanted to know about 3GPP …but were too afraid to ask. The 3GPP Seminar

2. The 3GPP SeminarModule 11 • Elections and voting

3. Elections and voting • TSGs have a chairman and up to three vice-chairmen. • WGs have a chairman and up to two vice-chairmen • All chairmen and vice-chairmen are elected by participants of the group concerned, using secret ballot on the basis of one Individual Member one vote.(More on voting later.) • In the case of TSGs, once elected, chairmen and vice-chairmen have to be formally appointed by the PCG.This is to ensure regional and company balance and general fairness of power sharing.

4. Elections and voting • All chairmen and vice-chairmen are elected for a two-year period. • All groups also have a secretary provided by MCC.The secretary is not elected and is quasi-permanent.

5. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D • TSG elections occur in odd numbered years, during the spring plenary meetings • Appointment by the PCG follows as soon as possible (~ one month)

6. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D • At the end of an elected official’s term of office, he may stand for re-election for a second term. • But he may only stand for a third term if there are no other candidates announced two weeks before the start of the election meeting.

7. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D • If a TSG (vice-)chairman leaves office before the end of his two-year mandate, a special election is called to replace him. • The mandate of the replacement (vice-)chairman lasts only until the next “normal” election point – not a full two years. • This partial term does not count towards the two-term limit.

8. This keeps TSG ordinary elections synchronized. • WG elections are conducted similarly except that: • No appointment by PCG (or by TSG) is necessary. • In the case of a (vice-)chairman leaving office before the end of his two-year term, his replacement is elected for a full two years, not just the remaining portion of the previous mandate.Thus, over time, WG elections have become spread over time, though most are still concentrated in the middle months of odd years.

9. Who can stand for chairman or vice-chairman ? • You can ! If … • You believe you have the right character and leadership qualities to chair the group. • You are known and respected by the group. • You have sufficient technical capabilities not only to follow but to direct the working of the group. • You can commit a great deal of time and energy to the job over the next two years. • And – important ! – your employer will support you in your bid for (vice-)chairmanship and will allow you sufficient time and resources to do the job.

10. Why should I stand for election ? • The potential rewards are several … • You will have a chance to influence the technical direction and decision-making of the group.(Whilst of course having to remain impartial during arguments – get your colleagues to argue your company’s point!) • You will derive personal satisfaction. • You may be promoted by your employer (!)

11. Voting rules and processes • Voting (secret ballot) is used to elect chairmen and vice-chairmen of groups. • Voting can be used to resolve technical disputes. • Decision making can be informal – show of hands, humming, … • Voting is formal: either by open vote or secret ballot. To date, no vote has ever been conducted by open ballot.

12. Voting rules and processes • The voting system is:One Individual Member organization, one vote.No weighted voting. • The chairman is responsible for conducting any vote.Though he will normally ask for assistance from MCC in organizing and running the mechanics.

13. Voting rules and processes • Questions for technical votes must be worded so as to allow a YES / NO answer. • Wording must be positive in nature:“Do you agree to the approval of the proposal of document SP-092435 ?”and not“Do you disagree with the proposal of SP-092435 ?” • Vote result requires 71%.

14. Voting rules and processes • Additional rules when voting to elect chairmen and vice-chairmen … • If no clear result on first ballot (ie no candidate obtained 71%) then perform a second ballot. • If there are only two candidates at the second ballot, the one obtaining a simple majority wins. • If there are more than two candidates at the second ballot, and none obtains 71%, a third ballot is held with the two candidates having obtained the highest number of votes. In the third ballot, the candidate obtaining a simple majority wins. • These additional rules are sometimes adopted for application to votes on technical issues.

15. Voting rules and processes • Additional rules when voting to elect chairmen and vice-chairmen … • If no clear result on first ballot (ie no candidate obtained 71%) then perform a second ballot. • If there are only two candidates at the second ballot, the one obtaining a simple majority wins. • If there are more than two candidates at the second ballot, and none obtains 71%, a third ballot is held with the two candidates having obtained the highest number of votes. In the third ballot, the candidate obtaining a simple majority wins. There are no rules covering the situation where the two remaining candidates each obtain 50% of the vote. Yes, it can happen!

16. Voting rules and processes • Voting rights are maintained on a per-group basis (TSGs, WGs), as a function of participation in each group.

17. Voting rules and processes • To acquire the right to vote, an IM must be represented at two meetings, without missing three in a row. • To maintain the right to vote, an IM must not miss three meetings in a row.

18. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D • To acquire the right to vote, an IM must be represented at two meetings, without missing three in a row. First meeting attended Second meeting attended Third meeting attended Fourth meeting attended Fiifth meeting attended Voting rights acquired at this meeting Voting rights lost at this meeting Voting rights re-acquired at this meeting

19. IM CANNOT vote “by proxy” at this meeting. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D Voting rights re-acquired at this meeting • The rules for voting by proxy need careful attention. IM may vote “by proxy” at this meeting. IM may vote “in person” at this meeting. Voting rights acquired at this meeting Voting rights lost at this meeting

20. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D • When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. MCC establishes voting list here Based on these attendance registers

21. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D • When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. Ad hoc meetings are ignored – they do not count towards voting rights. Based on these attendance registers

22. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D • When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. This IM can vote in person or by proxy.

23. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D • When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. This IM can vote in person or by proxy. This IM cannot vote either in person or by proxy.

24. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D • When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. This IM can vote in person or by proxy. This IM cannot vote either in person or by proxy. This IM can vote in person but not by proxy.

25. An individual is allowed to cast up to five proxy votes on behalf of other IMs, in addition to the vote of his own IM. • Proxies should be drawn up on the special form and signed by the IM who is giving the proxy. • It makes life easier for MCC if we know about the proxies in advance of the meeting taking place ! http://www.3gpp.org/delegates-corner?artpage=0-0#outil_sommaire_9

26. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D Hmmm, why as many as six previous meetings? • When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. -2 -1 -6 -5 -4 -3 Based on these attendance registers

27. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D Hmmm, why as many as six previous meetings? • When determining the voting list, MCC has to examine the attendance registers of the previous six ordinary meetings. Consider a vote to be held at this meeting. -2 -1 -6 -5 -4 -3 Based on these attendance registers

28. J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D • A single individual can represent several IMs in rotation … ZYZ Telecoms Inc ZYZ Telecoms ServicesGmbH ZYZ Telecoms Networks Ltd Like a dexterous juggler keeping three balls in the air at once, all three IM’s voting rights are retained.

29. Moral:Always register for the meeting in advance, indicating precisely which IM you will represent !Always sign the attendance register !And always check the meeting report to show the attendance register correctly reflects your participation. Annex ZList ofparticipantsAsdfas kjkjj v kjkjjkjkj Asdfd ppouih ppp pokjn Asfsas mm mmpoijp ;;; fdsaf pokn lnpoh plkj ph Asf fds kmok lmooiop oi

30. Company mergers and takeovers • Mergers and takeovers only come into effect when MCC is informed of the fact by the membership personnel of the OP concerned. • 3GPP membership is a function of membership of one of the OPs • When two 3GPP IMs merge, or one is taken over by another, there is an effect on the voting rights ...

31. When two 3GPP IMs merge, or one is taken over by another, there is an effect on the voting rights ... • Company X has voting rights in groups A, B, C and D • Company Y has voting rights in groups A, B, E and F • If company X takes over company Y, the combined company XY has voting rights in groups A, B, C, D, E and F. • Note that company XY has only one vote in groups A and B !

32. For more information visit http://www.3gpp.org Or contact john.meredith@etsi.org