Dispatch Processes Update

1. Dispatch Processes Update Toni Chambers May 19, 2010

2. Use of federal contract resources on State Incidents • Current Status • The Oregon Department of Forestry (ODF) can only accept two agreements: • The Interagency Crew Agreement • The Interagency Water Handling Agreement • The Washington Department of Natural Resources (DNR) honors all contract rates but not the attached provisions.

3. Use of federal contract resources on State Incidents Although some of the other agreements contain ODF provisions, the entire agreement/contract has not been reviewed by Oregon State Department of Justice and therefore cannot be accepted. There have been instances where ODF agreed to honor the contracted rates but this is decided on a case-by-case basis and ODF cannot honor the provisions.

4. Use of federal contract resources on State Incidents • For ODF, the main issue with the provisions is the State’s inability to settle claims. • To avoid confusion at the incidents, it is important for dispatchers to let the contractor know that when they respond to a state incident: • Contract Provisions do not apply - they will be unable to file claims • On an ODF incident the contract rates may not be honored • The resource will be hired as an AD • Equipment will be hired separately using ODF emergency equipment rates

5. Use of federal contract resources on State Incidents • National Contracts for crews • ODF is not party to these contracts. If these resources are used on an ODF incident, a federal agency must invoice ODF for the crew use.

6. Dispatch Priorities ODF Priorities differ from other Agency Priorities • Own agency resources • Whatever resource type we need/request AD (local resources) Inmate crews Regional interagency agreements National resources

7. Incident Off-Site Costs

8. Single Agency Jurisdiction Supporting party pays 100% of costs for personnel ordered specifically to support the jurisdictional agency incident (base & OT) For those personnel that would have been on duty regardless of fire activity – only overtime charges for supporting the incident are reimburseable (i.e., dispatchers, cache workers, base managers scheduled to work)

9. Multiple Agency Jurisdiction/Cost Share Incident Off-Site Costs Off-site personnel (buying teams, dispatch, cache, etc.) is not a shared cost and will be considered the contribution of their parent agency. All resources assigned to Incident Command Post or incident air support operations that serve multiple agency objectives are included in allocation of cost share. Air attack, IMT would be included. IBA and resource advisors would not be included due to single agency objective.

10. These Off-Site Cost Slides are guidelines Local units may vary from this agreement if appropriate and agreed upon It is important that each agency provide support personnel to the suppression effort

11. Run # vs. Incident # vs. Financial Code • Many dispatch centers use a sequential number for each report of fire (OR-952s-0141). • Once the fire is confirmed, it gets an incident # assigned (OR-952s-031-10). • ODF has a financial code (project #) that is used for payments, billing, etc. (952031 10). • It is important to get the ODF financial code entered into ROSS in the adhoc financial code box and into I-Suites.

12. Questions?