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Electronic Credit Clearing Implementation in Manipur

Learn about the implementation of Electronic Clearing Service (ECS) in Manipur, the process flow, benefits, hurdles, progress stages, and statistics. See how ECS is transforming fund transfers in the region.

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Electronic Credit Clearing Implementation in Manipur

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  1. ELECTRONIC CLEARING SERVICE (CREDIT CLEARING)Implementation in Manipur Presented by: Th. Kirankumar Director Treasuries & Accounts, Manipur ECS - Treasuries Manipur

  2. ECS CREDIT ** Mode of Electronic Fund Transfer ** Fund transfer from one A/C (DDOs Account) to a large number of other Accounts (Individual Employees Accounts) ** Uses the service of a Clearing house ECS - Treasuries Manipur

  3. ECS takes care of net payables (NOT GROSS) ECS is an electronic disbursal mechanism Draws under existing mechanism DDO Disbursal using ECS mechanism ECS & DDOs Pay bill ECS - Treasuries Manipur

  4. DDO DDO DDO Treasury Treasury Treasury Draw in cash Via DDO A/C Deposit in DDOs A/C Instant transfer Disburse in cash ECS Disbursal Disburse by combine cheques THE CHANGE OLD CHEQUES ECS ECS - Treasuries Manipur

  5. CONTENTS GROWTH OF ECS PAYMENT IN MANIPUR THE PROCESS FLOW & ECS PAYMENT ARCHITECTURE THE BENEFITS THE HURDLES & REMEDIES ECS - Treasuries Manipur

  6. PROGRESS – ECS Implementation - I May, 2009 - Compulsory payment of salary through Bank A/Cs 26th October, 2009 - 1st Test run of ECS Credit for 4 Offices/ 23 employees ECS payment continue every month thereafter for 6 Offices February, 2010 - Development of local ECS software April, 2010 – Test run of ECS file prepared by the software at NCC, RBI, Guwahati June, 2010 ****** TRAINING OF 461 DDOs ECS - Treasuries Manipur

  7. PROGRESS – ECS Implementation-II July-August, 2010 - Registration process – Offices/ Employees 19 August, 2010 - Government Decision making ECS payment mandatory for salary October, 2010 - 1st Phase of expansion of ECS payment 2 treasuries/ 200 DDOs) December, 2010 - 2nd Phase of expansion of ECS payment (3 treasuries/ 250 DDOs) ECS - Treasuries Manipur

  8. STATISTICS ECS - Treasuries Manipur

  9. ECS Transaction of Volume ECS - Treasuries Manipur

  10. ECS -Credit Cycle & Architecture Preparation of Bill by DDO RBI 1 Sends Bill, Pay-in-slip, Mandate E-2, CD to Treasury AG, Manipur 8 2 Accounts 3 7 At TREASURY ECS reports Converts CD into Floppy Returns stamped Pay-in-slip/ R6 Retains CD, Bill copy at Try Destination Banks carries out POSTING Treasury sends Floppy, 2 Copies of Pay-in-slip & Mandate (E-2) to Sponsor Bank 6 R1-R5 5 R6 report CH/ NCC generates reports for banks retains Mandate E-2 Sponsor Bank sends Floppy, Mandate(E-2) to CH 4 ECS - Treasuries Manipur

  11. Process flow Bill from treasury # Bank Scroll /DMS Rs 1,00,000 on settlement date # Report 6 / Pay-in-slip Show net amount (say Rs 1,00,000) Sponsor Bank/ Treasury Linked Bank * Floppy * E-2 A/C submission showing Rs 1,00,000 * R-6 shows Rs 1,00,000 Clearing House AG, Manipur • R-1 to R-5 Destination Bank Branches ECS - Treasuries Manipur

  12. Banks & ECS payment Rs 1 lakh bill Treasury Linked bank/ Sponsor Bank Branch Treasury Bill R6, Scroll & DMS for Rs 1 lakh R-6 Clearing House Debit Rs 1 lakh from sponsor bank on settlement date Generate ECS reports R-1 to R-6 R-1 to R-5 Destination Bank Branch Destination Bank Branch Destination Bank Branch ECS - Treasuries Manipur

  13. ECS REPORTS &FORMS ECS - Treasuries Manipur

  14. ECS FORM ------ E-2 Total amount Settlement date Signature of USER (RBI may modify accordingly) ECS - Treasuries Manipur

  15. *** REPORT: ECS-R-2 *** RUN DATE : 30/09/2010 STATE BANK OF INDIA PAGE NO. : 01 IMPHAL CLEARING IMPHAL ELECTRONIC CLEARING SERVICE(CREDIT CLEARING) ECS CONTROL REPORT (ECR) -------------------------------------------------------------------------- BANK CODE : 010 BANK NAME : ALLAHABAD BANK (ALB) -------------------------------------------------------------------------- 1. SETTLEMENT DATE : 01/10/2010 2. DATE OF REPORTING UNCREDITED ITEMS : 01/10/2010 3. USER INSTITUTIONS AND SPONSOR BRANCHS: USER NAME(S) SPONSOR BANK/BRANCH -------------------------------------------------------------------------- Finance 795002003 Sectt. Planning Department 795002003 PHQ, Police Department 795002003 Directorate of Small Savings (FD) 795002003 Manipur Police Department 795002003 Education 795027002 Provides details of credits of Various Offices/ Various Sponsor banks For a destination bank branch ECS REPORT R-2 ECS - Treasuries Manipur

  16. ECS REPORT (R-5) REPORT:ECS:CR:R-5 STATE BANK OF INDIA IMPHAL CR DATE: 01/10/2010 ELECTRONIC CLEARING SERVICE (CREDIT CLEARING) RUN DATE : 30/09/2010 ITEM-WISE DESTINATION LEDGER REPORT PAGE NO. : 01 ------------------------------------------------------------------------------------------------------------------------------------ BANK CODE : 010 BANK NAME : ALLAHABAD BANK (ALB) BRANCH CODE :002 BRANCH NAME: IMPHAL BRANCH ACCOUNT TYPE :10 : SAVINGS BANK LEDGER NUMBER: ------------------------------------------------------------------------------------------------------------------------------------ ACCOUNT NAME OF THE ACCOUNT A M O U N T ECS ITEM BNFY'S REF U S E R U S E R SPONS. BANK T.C/ NUMBER H O L D E R RS.PS. SEQ-NUMBER NUMBER N A M E NUMBER BRANCH-CODE R.C ------------------------------------------------------------------------------------------------------------------------------------ 000021155075133Ch. Momon Sharma 7,589.00 1950001120 0000000000076 Deputy Director 7953187 795002003 1 000021155100354H. Amu Singh 17,414.00 1950001046 0000000000001 Deputy Director 7953187 795002003 1 000021155100365Th. Joy Singh 13,559.00 1950001048 0000000000003 Deputy Director 7953187 795002003 1 000021155100376L. Brajamani Singh 11,863.00 1950001089 0000000000045 Deputy Director 7953187 795002003 1 000021155100387Abina Kamei 14,484.00 1950001049 0000000000004 Deputy Director 7953187 795002003 1 ECS - Treasuries Manipur

  17. *** REPORT: ECS-R-6 *** STATE BANK OF INDIA PAGE NO. : 01 IMPHAL CLEARING IMPHAL ELECTRONIC CLEARING SERVICE(CREDIT CLEARING) SPONSOR BANK SETTLEMENT REPORT DEBIT ITEMS : SETTLEMENT DATE : 29/11/2010 CITY CODE : 795 BANK CODE : 027 BANK NAME : UNITED BANK OF INDIA (UNI) BRANCH CODE : 004 BRANCH NAME : UBI IMPHAL USER NUMBER : 7953007 USER NAME : 5th IRB AMOUNT FOR WHICH SPONSOR BANK IS DEBITED - RS: ***1,23,01,591.00 RUPEES ONE CRORE TWENTY THREE LAKHS ONE THOUSAND FIVE HUNDRED NINETY ONE ONLY CREDIT DETAILS : -------------------------------------------------------------------------- BANK NAME OF THE BANK NO OF CREDIT A M O U N T CODE TRANSACTIONS RS.PS -------------------------------------------------------------------------- 027 UNITED BANK OF INDIA (UNI) 845 1,23,01,591.00 -------------------------------------------------------------------------- T O T A L 845 1,23,01,591.00 ========================================================================== DATE: 27/11/2010 SD/- IMPHAL CLEARING IMPHAL NOTE: SPONSOR BANK MAY FORWARD ONE COPY OF THIS REPORT TO THE USER INSTITUTION Settlement date Sponsor bank DDO Total amount No of employees ECS REPORT (R-6) ECS - Treasuries Manipur

  18. TIMELY PAYMENT OF SALARY TRANSPARENCY – no deduction at any stage Employees -----opt for any bank branch Date of settlement fixed Loan recovery & NPA of Banks Faster Account compilation BENEFITS ECS - Treasuries Manipur

  19. Large errors committed in data preparation Local ECS Software Lack of awareness all around Training/ meetings/ etc Crossing of Accounts – Treasuries/ Banks Reporting/ meetings/ etc Non credit/ Double credit/ partial credit Recovery/ bill separation/ etc HURDLES ECS - Treasuries Manipur

  20. Rush for Signature in E-5 Relaxation/Phasing/Govt intervention Rush for Registration using E-1 Phasing/Treasuries as facilitator No ECS reports from CH Source of maximum problems No debit from sponsor bank Training HURDLES ECS - Treasuries Manipur

  21. Bank SCROLL (SBI, Paona of 12/8/2010) Particulars Column should reflect DDO name/ Office Name/ Bill details Instead Bank A/C No/ Bank Branch indicated ECS - Treasuries Manipur

  22. Bank Scroll – SBI, Imphal Sectt (1 Oct, 2010) Particular Column indicate Bank Branch wise payment instead of Bill wise payment ECS - Treasuries Manipur

  23. Locally developed ECS Software ECS - Treasuries Manipur

  24. Expected Scroll Particular column as expected – shown DDO & Bill wise ECS - Treasuries Manipur

  25. Portion of Bill Body (TR 22) BANK SEAL - Not under ECS BILL COPY NOT SENT TO BANKS ECS - Treasuries Manipur

  26. PAY-IN-SLIP ECS - Treasuries Manipur

  27. THE ROAD AHEAD EXPANSION OF ECS PAYMENT – FOR SALARY & OTHER PERSONAL ENTITLEMENTS - FOR ALL DDOs/ FOR ALL DISTRICTS ELECTRONIC MODE OF GOVERNMENT TRANSACTIONS (ESPECIALLY PAYMENT) IN THE NEXT FINANCIAL YEAR ECS - Treasuries Manipur

  28. thank you ECS - Treasuries Manipur

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