PPS Web Enhancement Rehires & Changes

1. PPS Web Enhancement Rehires & Changes UC Santa Barbara Campus Rollout June 2011

2. Introducing Phase 2! • Rehires and Changes • A more user-friendly method of entering changes on existing PPS data • An alternative—but not a replacement—to the existing rehire and appointment change bundles in ‘regular’ PPS • Available for immediate use at: https://prod.ucop.edu/pp8

3. PPS Web Enhancement Project Recap • Multi-campus effort to create a web interface for PPS • No changes to the underlying PPS structure • Project phases • New Hires (rolled out August 2010) • Rehires and Changes (June 2011) • Leaves and Separations (stay tuned!)

4. Basic Objectives Recap • Interface is consistent with and supports policies and controls • Labels in “English”, not code • Intuitive design • Better navigation • Better help functions

5. And the frosting on the cake… • Ability to suspend transaction in the middle and then return at another time • Templates for repeating data • Campus Address • Appointment & Distribution • “Smart” processing • For a review, see “Web New Hire Powerpoint” http://hr.ucsb.edu/hris/pps.php

6. Web PPS Main Menu – Rehire & Change https://prod.ucop.edu.pp8

7. Select an Employee

8. Select an Employee

9. Select an Employee

10. 1. Employee Identification Possible Actions • Name change • Correct name, social security or date of birth Notify Jo Ann Stark (x2219)!

11. 2. Personal Information Possible Actions Change/Correct: • Ethnic data • Disability status • Veteran status

12. 3. Address & Disclosures – Home Address Possible Actions Change/Correct: • Home address • Disclosures Employee can also make these changes on At Your Service Online (AYSO)

13. 3. Address & Disclosures – Campus Address Possible Actions Change/Correct: Campus address Movement to another department, such as: • Rehire • Transfer • Promotion

14. 4. Citizenship & Taxes Possible Actions Change/Correct: • Citizenship status Ex: Change from non-resident to resident alien • Tax allowances

15. 5. Employment Information Rehire important items: • Most Recent Hire Date • BELI • Employee Relations Code • Student Status • Special Training Req’d • Next Salary Review section (Career)

16. 5. Employment Information Change important items: • BELI (appt type change) • Employee Relations Code (title change) • Special Training Req’d (title change) • Student Status (no longer a student)

17. 6. Appointments & Distributions – New Appt Possible Actions for a NewAppointment • Rehire • Reclassification • Promotion • Transfer • Change in appt type

18. 6. Appointments & Distributions – New Dist Possible Actions for a NewDistribution • Funding change • Equity • Add stipend, shift differential, etc.

19. 6. Appointments & Distributions – Action Codes

20. 7. Education Possible Actions Change/Correct: • Education level • License/Certificate

21. 8. Pay Distribution Possible Actions None!! (Only one choice)

22. 9. Summary – New Data Tab New Data

23. 9. Summary – Old Data Tab Old Data

24. 10. Review Messages & Update

25. 11. Post Authorization Notification (PAN)

26. 12. Confirmation

27. 13. IDOC

28. Things to remember… • Explorer 7 or higher, Firefox or Safari • Access is automatic with regular PPS access • Web entry now available for: • New hire • Rehire • Changes • Transaction may be suspended for one day • Templates • Stay tuned for the next phase, Leaves of Absence and Separations!

29. Resources • PPS Information Web Site http://hr.ucsb.edu/hris/pps.php • Coni Edick • coni.edick@hr.ucsb.edu, x3197 • Lou Browdy • lou.browdy@accounting.ucsb.edu, x2326 • Jo Ann Stark • joann.stark@accounting.ucsb.edu, x2219