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Metadata and Minnesota’s Legislative Documents

Metadata and Minnesota’s Legislative Documents. 2009 NDIIPP Partner Meeting Washington, D.C. Minnesota NDIIPP Project. Multi-year project to explore methods of preserving and providing enhanced online access to legislative materials in digital form Partners

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Metadata and Minnesota’s Legislative Documents

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  1. Metadata and Minnesota’s Legislative Documents 2009 NDIIPP Partner Meeting Washington, D.C.

  2. Minnesota NDIIPP Project • Multi-year project to explore methods of preserving and providing enhanced online access to legislative materials in digital form • Partners • Organizations: National Conference of State Legislatures, California Digital Library, Thomson Reuters, Vendors • State Government: Minnesota Revisor’s Office, Minnesota Legislative Reference Library, California Legislative Counsel • State Archives and Libraries: Arkansas, California, Illinois, Kansas, Minnesota, Mississippi, Nebraska, North Dakota, Tennessee, Vermont Minnesota Historical Society, June 2009

  3. Project Deliverables • Research on variety of topics, including: authentication of digital government records, retrospective digitization, digital audio/video, and government data mashups • Pilot implementation of access solution (eXist XML native database) • Analysis of preservation repository options, testing of acquisition methods for contextual legislative materials (non-XML) • Online toolkit for other states Minnesota Historical Society, June 2009

  4. XML Wrapper: Basic Structure metadata essential to interchange recipients XML source in provider's native syntax HTML rendition of document being interchanged one or more attachments for other renderings (encoded as Base64 or other plain-text format) Minnesota Historical Society, June 2009

  5. Metadata Scheme • Designed to describe legislative documents like bills, resolutions, and acts • Facilitates document interchange, use, and preservation • Deliberately small set of 13 elements (only 7 required) • In most cases, metadata can be automatically populated from information already in bill drafting systems Minnesota Historical Society, June 2009

  6. Metadata Elements 1. Identifier* 2. Title* 3. Type* 4. Jurisdiction* 4.1 State 4.2 Body 5. Agent* 5.1 Author 5.2 Publisher 6. Date 7. Session* 7.1 Legislative Session 7.2 Session Year 7.3 Session Number 8. Description 9. Subject 10. Relation 10.1 Version Of 10.2 Companion Bill 10.3 Chapter 11. Governor Action 12. Management History 12.1 Event Date/Time 12.2 Event Type 12.3 Event Description 13. Rights* * required Minnesota Historical Society, June 2009

  7. Crosswalks and Adaptability • Crosswalks easily to: • Dublin Core (dublincore.org) • Minnesota Recordkeeping Metadata Standard (www.mnhs.org/preserve/records/metadatastandard) • Could be easily used in other states because the required elements are generic • Still in draft form pending tests with actual data Minnesota Historical Society, June 2009

  8. For More Information Minnesota Historical Society, State Archives NDIIPP Project www.mnhs.org/ndiipp Today’s SpeakerProject Director Shawn Rounds Robert Horton shawn.rounds@mnhs.org robert.horton@mnhs.org 651.259.3265 651.259.3240 Minnesota Historical Society, June 2009

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