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Unit Contact / Visitation Basics

Unit Contact / Visitation Basics. Unit Contacts. Commissioners visit each unit monthly (JTE goal is 6 times per year, minimum) Visit Unit Meetings & Unit Committee Meetings Phone calls E-mail. Unit Contact Basics. Visits provide knowledge of how to help a unit improve its program

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Unit Contact / Visitation Basics

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  1. Unit Contact / Visitation Basics

  2. Unit Contacts • Commissioners visit each unit monthly (JTE goal is 6 times per year, minimum) • Visit Unit Meetings & • Unit Committee Meetings • Phone calls • E-mail

  3. Unit Contact Basics • Visits provide knowledge of how to help a unit improve its program • Visits allow you to find out about problems before the unit fails, weakens or members leave.

  4. The First Unit Visit • Make appointment to visit an assigned unit • Go with your observer-coach • Worksheet will be filled out later • Take your resource kit • Observe for the entire meeting • Do not participate beyond introductions • Both new commissioner and coach fill out independent worksheets • Wear your complete Field Uniform

  5. Unit Contact Considerations • Call • Worksheets • Observe • Uniform

  6. Unit Visitation Tracking System (UVTS) • UVTS is the current electronic visit tracking system • It is accessed though www.myscouting.org

  7. UVTS - Transition • UVTS will be replaced by unit visit functionality in the new Commissioner Tools • Transition will commence during the 2014-2015 Scouting Year • Once cutover occurs, UVTS will be turned off • UVTS data archive will be available via Commissioner Tools

  8. Commissioner Tools & The Unit Service Plan The Future of CommissionerService

  9. Commissioning Four Areas of Focus • Supporting unit growth through the Journey to Excellence • Contacting units and capturing their strengths and needs in Commissioner Tools • Linking unit needs to district operating committee resources • Supporting timely charter renewal

  10. The Unit Service Plan • Key element of Commissioner Tools design • Replaces all other unit assessments • Enables collaborative unit health assessments • Enables service customized to unit needs • Supports all 4 elements of excellent unit service

  11. What Do You Measure?

  12. A Functional Unit Key 3 Unit Service Youth Youth Youth Youth

  13. THE UNIT SERVICE PLAN The Unit Commissioner Linkage The Unit The District Operating Committee

  14. So Far We Have Discussed • Significant Part of Commissioner Tool • Replaces Older Measuring Methods • How the USP Supports JTE and Units • Linkage to District Committee • Unit Key 3 Questions To This Point?

  15. Commissioner Tools Overview • Multiple Releases Scheduled • Current Status of Development • Reports and Dashboards • The Scoring Matrix and Detailed Assessments • Pre-Adoption Tasks

  16. THE UNIT SERVICE PLAN Professional Supporting & Sustaining Units Kids District Operating Committee Unit Commissioner Unit Key 3

  17. Supporting & Sustaining Units • Unit Self Assessment • Unit Health Reviews • Annual Service Plan • UVTS

  18. THE UNIT SERVICE PLAN

  19. The Unit Service Plan UNIT ASSESSMENT • The Process: • Review JTE performance • Hold unit assessment meeting • Complete assessment • Identify opportunities

  20. The Unit Service Plan UNIT ASSESSMENT • Resources: • JTE objectives & scores • Unit contacts logged in Commissioner Tools • Unit Assessment Scoring Matrix

  21. District Level Reports & Dashboards

  22. Unit Reports & Dashboards

  23. Exception Reports

  24. Unit Assessment Scoring Matrix

  25. The Unit Service Plan UNIT SERVICE PLAN • The Process: • Develop action plans • Identify responsibility • Unit volunteer? • Charter Org? • District resource? • Establish target dates • SMART goals

  26. The Unit Service Plan UNIT SERVICE PLAN • Resources: • Unit Program Plan • District/Council activities schedule • District charter renewal plan

  27. Key Concepts Commissioner Tools design foundation: • Just 4 things… • Supporting the unit’s Journey to Excellence • Recording unit contacts, strengths and needs • Linking unit needs to district operating committee resources • Timely charter renewal • Journey to Excellence • The Unit Service Plan • Data collection • Information reporting

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