CA I

1. CA I Windows XP

2. Terms to Know

3. Windowsis the most widely used operating system for personal computers. • Windows provides agraphical user interface(GUI) and desktop environment in which applications are displayed in re-sizable, movable windows on screen. • InGUI (pronounced goo-ey) environments, there are icons (pictures) and words that you click to perform the desired operation. In text-based environments, you type the commands on a black screen. Windows is not the only operating system. Others include DOS, Unix, Linux, and Apple OS. (Many people do not consider Windows the best operating system.)

4. On most systems, your first step will be to log on. Enter your User Name on the top line. On the second line, type your Password. Remember, your password is case-sensitive. Now, click OK or press enter. Once you have logged on, you will see a desktop similar to the next slide. Logging On

5. Shortcut Icons--small pictures that represent programs, files or folders. • Double-click these to open that program, file or folder. An icon is a picture that represents an item or object. • Desktop—is the area that first appears on the computer screen after you start windows. • It is your own-and can be customized. Each user has his/her own desktop. • Taskbar—this bar usually appears at the bottom of the desktop. • Buttons on this show what programs are currently open. Windows and other GUI environments are considered WYSIWYG. WYSIWYG is an acronym for What-you-see-is what-you-get and is pronounced Wiz-e-wig.

6. My Documents—a folder for storing your documents. Many software packages will place save document there bydefault. My Computer—a window that displays drives on the local computer and accessible on the network. Default—a value or setting that a device or program automatically selects if you do not specify a substitute. Recycle Bin—a storage place for files you have deleted. Internet Explorer—shortcut to the Internet.

7. The taskbar is a bar that normally appears at the bottom of the screen. • Hoveringover one of the icons displays a small amount of information about that item. These messages are called ScreenTips. • Double clicking on the icon will open a window that gives more information and options. These buttons show what programs and folders are currently open.

8. The Help window will appear when you type Help and Support. Just enter your topic in the search box whenever you need help with Windows. A shortcut method to access help is to press the F1 key at the top of your keyboard. The Start menu is displayed when you click on the start button in the bottom left-hand corner.

9. Don’t turn off the computer using the power on/off if it can be avoided. You should always shut down your machine properly. Go toStart-Shut Down rather than just turning your computer off. The CPU will turn itself off when it is finished with the shut down procedure, but you will need to turn the monitor off. When you are on a network it is important tolog offso that others cannot access your files.

10. Shut downonly when instructed or when you need to power down the computer. It will turn it off, but you will have to turn off the monitor. • Acold bootis shutting down the computer and then powering it back up. • Restartreboots your computer. It does everything except turn the power off and back on. • Awarm bootis restarting. • Restarting is frequently required after software installation and updates. • You should restart when your computer is “glitchy”. This will often solve hardware and software problems. Leave your computer running most of the time. Just be sure you log off when you are finished.

11. Ctrl-Alt-Del Shortcut • Hold all three keys at the same time. • You will see a window that allows you to • Log Off • Shut Down • Password—change your password

12. To start a program, either: • Click the shortcut icon or • Go toStart, All Programs

13. Sizing Buttons Minimize—sends the window to the Taskbar Maximize—enlarges the size of the window to fill the entire screen —Or— Restore—shrinks back to original size if the Window is already maximized. Close—exits the program

14. Resizing Windows You can resize a window by dragging in and out its borders.

15. Drop-Down Menus & Keyboard Shortcut Keys When you choose an option on the Menu Bar a drop-down menu appears. You can choose the options from these menus or use a keyboard shortcut. The shortcut for Print is Ctrl+P, for Save is Ctrl+S and so on. Other shortcut keys that you need to remember are Ctrl+C for copy, Ctrl+X for cut, and Ctrl+V for paste.

16. Access Keys You can also use Access Keys to get from menu to menu Alt+F brings down the File Menu; Alt+E brings down the Edit Menu and so on. You can use Tab to go from option to option in the File Menu or from option to option in the Edit Menu and so on.

17. Dialog Boxes When you choose an option followed by … Such as Print… --a dialog box appears. You can use the tab key to get from selection to selection in a dialog box. A dialog box is a window that requests input from you related to a command you have chosen.

18. Exiting Programs Close Most programs have several ways to exit or close. File-Exit

19. Default • Default—a value or setting that a device or program automatically selects if you do not specify a substitute. • For example, word processors have default margins and default page lengths that you can override or reset. • Default drive is the disk drive the computer accesses unless you specify a different disk drive. • Default directory is the directory that the operating system searches unless you specify a different directory. In Word 2007 the default margins are 1 inch on the top and bottom and 1 inch on the left and right.

20. Text Files • Sometimes it is necessary to transport files from one application (Excel to Access) to another or one software type (Word to WordPerfect) to another. • When this is the case, it is important to save your files as .txt (text files) so they can easily be imported into other applications. • Text files are files with no formatting.

21. Notepad (in Accessories) automaticallycreates and opens text (.txt) documents. Saved as plain text (.txt) The original document Opened after saving – Notice it is just the characters. The formatting is lost.

22. The check on this printer indicates that it is the default printer. • This is a local printer. • The cable under the printer shows that it is a network printer. Local means that it is attached to the computer. This cable under any device indicates that it is on the network—not attached to the local machine.

23. When you click on the My Computer icon, a window similar to this will appear. My Computer is one of the best ways to deal with the drives, folders and files. • The icon for a local hard drive looks like this. • You can have more than one hard drive. • Network drives have the same icon but with the cable on the bottom. • The icon for a CD or DVD drive looks like this. • Many drive today are combo CD/DVD drives. • The icon for a USB drive looks like this. • These may be called a flash drive, a thumb drive, or a jump drive.

24. Right click on almost any object and a menu of options will appear. When you can’t remember how to complete a task, right click. Your answer is often in the menu! Properties is almost always the last item in the right-click menu. Properties gives you a comprehensive amount of information and list of options. A summary of the selected drive will be displayed under Details.

25. Navigating Using My Computer • Double click on files or folders to open them. • To continue on down to subfolders, continue double clicking on the appropriate folder. • To go back up to the previous folder, click on the Up Folder.