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The Mandatory Advising Program: First Year Milestone Advising

This program requires undergraduates to meet with an advisor at key points during their undergraduate experience to ensure academic success. Students must meet with an advisor to remove registration holds. The program connects students early with advisors to help them graduate successfully. Important milestones include First Year Milestone Advising, Second Year Milestone Advising, and Undeclared Student Advising. This ensures students develop a holistic degree plan and appropriate class schedule. Advisors should have access to necessary PeopleSoft classes for effective advising.

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The Mandatory Advising Program: First Year Milestone Advising

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  1. The Mandatory Advising Program:First Year Milestone Advising Martina Stewart & April Vrtis

  2. Objectives We’ll address these questions: • WHAT is the Mandatory Advising Program? • WHY is advising mandatory and what are we trying to accomplish with this program? • WHEN are students required to meet with an advisor? • HOW to connect Learning Centered Advising to MAP First Year Milestone appointments?

  3. Resources for MAP • mapadvising.utah.edu • Learning-Centered Advising chapter • 2019-20 MAP Timeline • General Timeline and PeopleSoft Procedures • MAP Advising Basics Manual • PeopleSoft for Mandatory Advising Manual • Colleagues • Emails from Director of MAP: Martina Stewart in AAC

  4. PeopleSoft for MAP Advisors need access to: 1. The ADVSRVW Operator Class 2. The MANDADV Operator Class 3. Service Indicators SRVCIND for Mandatory Advising If you don’t have access to the above, contact Sean Crouch, scrouch@advising.utah.edu

  5. Small Group Discussion • Talk about a positive learning experience you’ve had, and what made it impactful.

  6. WHAT is the Mandatory Advising Program? • A program that requires undergraduates to meet with an advisor at key points throughout their undergraduate experience • Students are not able to register for classes unless they meet with an advisor (registration holds are placed in PeopleSoft).

  7. Why is advising mandatory? • Students don’t have time for optional! (Carol Twigg) • To connect students to advisors early in their undergraduate experience and at key points on their way to graduation to help them develop a rich and holistic degree.

  8. WHEN are students required to meet with an advisor? Purpose: To connect students with advisors at key points in their undergraduate experience. • First Year Milestone Advising • Second Year Milestone Advising • Undeclared Student Advising

  9. First Year Milestone Advising : Learning Outcomes • Student can generate a degree audit. • Student can interpret a degree audit. • Student builds an appropriate class schedule. • Department/Major Learning Outcome • Advisor Goal/Learning Outcome

  10. Small Groups: Department L.O. • Do you have a department/major learning outcome? • If so, what is it? • Why did your department/ major choose that particular LO? • Is it still relevant? • If you don't have one, what do you think would be an appropriate learning outcome for your students? • Examples: • Computer Science: Process for applying to the major. • AAC: Student is able to identify a major exploration resource or next action step in the exploration process

  11. Small Groups:Advisor L.O. • Do you have your own advisor learning outcome? • If so, what is it? • Why did you choose that particular LO? • Is it still relevant? • If you don't have one, what do you think would be an appropriate learning outcome for your students? • Examples: • April: Student knows I can assist them with more than just academics. 

  12.  Student Selection • All first term students admitted as freshmen (regardless of credit hour count) will be selected for First Year Milestone Advising • Summer and Fall starters are selected in September; Spring starters in March

  13. First Year Milestone Advising: Timeline September 23 • Students are selected for advising (service indicators in PeopleSoft) • Email is sent to students informing them of hold • Hold becomes active in PeopleSoft September 23 -November • Advise students & take necessary actions in PeopleSoft November 11 at 7am • Early registration for 1000 & 2000  level courses begins

  14. Collaboration and Marketing • Mapadvising.Utah.edu • Orientation and Parent Orientation • Advertising with Housing and Residential Education • Banners • Planner • Writing Program flyers • LEAP/Block U collaboration • Emails throughout the semester

  15. Email to Students • Links to website with more information about MAP • Instructs them who they should meet with for First Year Milestone Advising • Students informed that by meeting with their advisor by Nov. 8, they will have early access to 1000-2000 courses

  16. Who Advises Whom • Departmental Advisors • Academic Advising Center Advisors • Honors • CESA, TRiO, Beacon Scholars

  17. PeopleSoft Logistics • First Year students have both a Positive and a Negative Service Indicator in PeopleSoft • How to remove the hold and give a student priority registration • New notes functionality

  18. LCA: Motivated Students Learn More Effectively • Motivating • Stimulating the student's desire to learn • Help students see the relevance and importance in advising

  19. LCA: Motivated Students Learn More Effectively • What are the critical factors that influence students motivation to learn? (classroom study) • Professors enthusiasm for the material • Relevance and applicability of the material • Clear organization • Appropriate level of difficulty • Active learning approaches • Rapport with professor

  20. Small Groups: Scenarios

  21. Coming Soon! • November 14th- 2nd Year MAP In-Service • Learning Centered Advising and MAP Second Year

  22. MAP Website Mapadvising.Utah.edu Thank you for attending today! The MAP Committee

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