Why should we test our Emergency Operation Plans?

1. Click Here Fertilizer Explosion near Waco, Tx Wednesday, April 17, 2013 Click Here Boston Marathon Explosion Monday, April 15, 2013 Click Here Tragedy at Sandy Hook Elementary Twenty-six people -- 20 students and six adults -- were shot and killed at the Sandy Hook Elementary School in Newtown, Connecticut on December 14, 2012. Why should we test our Emergency Operation Plans?

2. Sandy Hook Elementary Classes were under way at the school. Approximately 700 students were present.Earlier that year, the school principal, Dawn Lafferty Hochsprung, ordered a new security system installed that required visitors to be visibly identified and buzzed in. As part of the security system, the school locked its doors each day at 9:30 a.m. The door was locked when the gunman arrived. Authorities now know the gunman used "an assault weapon" to "literally (shoot) an entrance into the building," Connecticut Gov. Dannel Malloy said.

3. NIMS – Making $en$e Presented by Fidela E. Hinojosa B.A., M.Ed., CSRM, RTSBA Coordinator for School Safety & Bus Driver Training Services

4. Please Mute/Silence Cell Phones & Pagers Thank you! Cell Phones Region One ESC

5. An Unstable Economy • Ongoing War on Terror • Child Abuse & Neglect • Soaring Gas Prices • The Education System we work in is also in Crisis! WHY? Our World is in Crisis

6. What determines whether a situation is an emergency verses a crisis? PREPAREDNESS • Please note that for the purpose of this training, these two words (Emergency & Crisis) will be used interchangeably. Emergency vs. Crisis

7. Usually an emergency won’t affect a whole population. Usually emergencies are localized. Secondly, an emergency temporarily disrupts them. Your company will usually recover fully from an emergency. • A crisis at school is generally unanticipated event that profoundly and negatively affects a significant segment of the school p0pulation. It often involved serious injury or death. A large number of students and staff will be affected. The psychological and emotional impact will be moderate to severe. Outside assistance will be needed. What is a Emergency/Crisis?

8. Emergencies can happen with or without warning. • Can someone give me a example of a crisis? • What is your ROLE? Being prepared physically and psychologically to handle unexpected accidents or disasters is an individual as well as an organizational responsibility. Are YOU prepared?

9. Recognizing that schools are not immune to natural and manmade hazards, our schools have emergency plans in place for the safety and well-being of students and staff.  The specific type of emergency will guide where and what type of safety plan will be provided.   • Become familiar with your district’s Emergency Operations Plan. Preparedness

10. Emergency Management Emergency Operations Plan Flip Chart

11. Emergency management is an organized, four-phase process Mitigation - Actions taken to reduce loss of life and property damage related to an event that cannot be prevented • Process of assisting people with the physical, psychological and emotional trauma associated with experiencing tragic events • Utilizing a “Business Continuity Plan” or a “Continuity of Operations Plan” to return to normal operations (learning) as soon as possible Prevention - Actions taken to decrease likelihood that event or crisis will occur • Process of deciding what you will do in the event of an emergency, before the emergency actually occurs. • Activities that ready schools and districts to rapidly respond in a coordinated manner • Involves coordination of efforts between local school district, individual schools and the community What Is Emergency Management? • Implementation of appropriate actions while emergency situation is unfolding • Doing what you planned to do • Mobilization of resources

12. Tornado/Hurricane • Fire - drought • Flooding – low areas • Power outage – high winds • Hazardous contamination from railroad/highway vehicle accidents • What else? What are the ISD’s Hazards?

13. Types of Hazards (FEMA) • Community • Neighborhood • Structural • Nonstructural

14. Structural Hazards • Buildings/Structures Grate collapse at school – 34 students injured Cafeteria Wall Collapse – 7 elementary students killed, 19 injured

15. Hazard Management

16. Some hazards: • Cannot be mitigated • Are too costly to mitigate • School officials must plan for these hazards! Mitigating Hazards

17. 1. High risk to life safety 2. Number at risk 3.  Cost to mitigate 4.  Probability of occurrence Ranking Hazards

18. Levels of Emergencies

19. How will you operate? • Who should do what • When • At whose direction • This is called the “Concept of Operations” When Disasters or Emergencies Happen

20. Everyone should: • Use the same words to refer to the same situation • No “codes” use plain language • Incident Command System (ICS) What is ICS or NIMS? In An Emergency….

21. The National Incident Management System (NIMS) identifies concepts and principles that answer how to manage emergencies from preparedness to recovery regardless of their cause, size, location or complexity.  NIMS provides a consistent, nationwide approach and vocabulary for multiple agencies or jurisdictions to work together to build, sustain and deliver the core capabilities needed to achieve a secure and resilient nation. What is NIMS?

22. NIMS requires all levels of government to: • Prepare for and use ICS for all domestic responses. • Adopt ICS as a condition of receiving Federal preparedness funding. • This requirement also applies to schools and school districts receiving emergency preparedness funding including the U.S. Department of Education Readiness and Emergency Management for Schools (REMS) grants. ICS Mandates

23. FEMA On-line Courses ICS100 & ICS200 Plans/Documents Operations Finance/Admin Buys/Records Responds/Boots on the Ground Has/Gets Planning Logistics ICS Organization

25. Incident Commander on scene at emergency site • School principal may be Incident Commander, but not necessarily • Responsibilities and lines of authority in emergency change from day-to-day authorities • District/schools share in decision making How ICS Functions in School Systems

26. ICS-100: Introduction to ICS for Schools

27. Unit 1: Course Overview Primary Audience: Kindergarten to High School personnel Prerequisites: None Course Length: 3 hours Delivery Method: On-line material & Exam

28. Demonstrate basic knowledge of the Incident Command System (ICS) and how it applied to school-based incidents. • Prepare you to interface with Community response personnel. ICS-100 Course Objective

29. Unit 1: Course Overview Unit 2: ICS Overview Unit 3: ICS Features and Principles Unit 4: Incident Commander & Command Staff Functions Unit 5: General Staff Functions Unit 6: Unified Command Unit 7: Course Summary – Putting It All Together Course Structure

30. Take Exam Online • Achieve 75% or higher on the final exam. • http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-100.SCa Successful Course Completion

31. Video Click on the image to start the video. Course Overview

32. Unit 2:ICS Overview

33. Identify three purposes of the Incident Command System (ICS). • Identify requirements to use ICS. Unit Objectives

34. An incident is . . . • . . . an occurrence, caused by either human or natural phenomena, that requires response actions to prevent or minimize loss of life, or damage to property and/or the environment. What Is an Incident?

35. The Incident Command System: • Is a standardized, on-scene, all-hazard incident management concept. • Allows its users to adopt an integrated organizational structure to match the complexities and demands of single or multiple incidents without being hindered by jurisdictional boundaries. What Is ICS?

36. Using management best practices, ICS helps to ensure: • The safety of responders and others. • The achievement of tactical objectives. • The efficient use of resources. ICS Purposes

37. Video Click on the image to start the video.

38. Weakness in incident management were often due to: (NOT lack of resources) • Lack of accountability • Poor communication • Lack of a planning process • Overloaded incident commanders • No method to integrate interagency requirements. Knowledge Review

39. Command and Management Preparedness Communications and Information Management Incident Command System Resource Management Multiagency Coordination Systems Ongoing Management andMaintenance Public Information NIMS Components & ICS Additional Information: www.fema.gov/emergency/nims

40. NIMS requires all levels of government to: • Prepare for and use ICS for all domestic responses. • Adopt ICS as a condition of receiving Federal preparedness funding. • This requirement also applies to schools and school districts receiving emergency preparedness funding including the U.S. Department of Education Readiness and Emergency Management for Schools (REMS) grants. ICS Mandates

41. Unit 3: ICS Features and Principles

42. Describe the basic features of the Incident Command System (ICS), including: • Common terminology. • Modular organization. • Management by objectives. • Reliance on an Incident Action Plan (IAP). • Chain of command and unity of command. • Manageable span of control. Unit Objectives (1 of 2)

43. Describe the basic features of the Incident Command System (ICS), including: • Predesignated incident locations and facilities. • Resource management. • Information and intelligence management. • Integrated communications. • Transfer of command. Unit Objectives (2 of 2)

44. ICS differs from day-to-day school management. • Effective incident management relies on tight command. • Strict adherence must be paid to top-down direction. • Each must commit to following this command and control approach. Making ICS Work

45. Video Click on image to start the video.

46. Using common terminology helps to define: • Organizational functions. • Incident facilities. • Resource descriptions. • Position titles. Common terminology allows school personnel to seamlessly integrate with first responders. Common Terminology – No Codes!

47. Communications should be in plain English or clear text. • Do not use codes, agency-specific codes, or jargon. Use of Plain English

48. Differs from the day-to-day, administrative organizational structures and positions. • Unique ICS position titles and organizational structures are designed to avoid confusion during incident response. • Rank may change during an incident. For example, a “chief” may not hold that title when deployed under an ICS structure. ICS Organization

49. Incident command organizational structure is based on: • Size, type, and complexity of the incident. • Specifics of the hazard environment created by the incident. • Incident planning process and incident objectives. Modular Organization

50. Incident Commander Orderly Line of Authority Public Information Officer Command Staff Liaison Officer Safety Officer General Staff Operations Section Chief Planning Section Chief Logistics Section Chief Finance/Admin Section Chief Branch Director Branch Director Service Branch Director Support Branch Director Chain of Command