EWI Intervention System

1. EWI Intervention System

2. Goals for the EWI Intervention session Before during and After GOAL ONE Identify tasks necessary for the preparation , implementation and follow through of effective EWI meetings GOAL TWO Identify the conditions that must be in place for successful Early Warning Indicator Interventions to occur GOAL THREE Participate in mock EWI meetings and discuss systems for effective implementation

3. Norms for our session Fully Participate set all technology to silent and step outside if you need to take an essential call or message Have fun Be respectful of people and ideas Honor time

4. What are the key structures of EWI meetings?What are the pre-conditions for success?What tasks occur Before, During, and After EWI meetings to ensure that they are successful?

6. Please Share at your table two insights you have gained based on the ideas shared in sessions on Thursday.

7. Learning so far…. DN overview and core beliefs The Goal The Plan The Action Create a system of student supports to enable students attending high schools with low graduation rates and their feeder middle schools to graduate. Provide comprehensive whole-school targeted and intensive support to enable good attendance, behavior, effort and course performance. Interdisciplinary Teacher Teams serving common cohorts of students use a research based Early Warning/On-Track Indicator System to monitor the progress of students who are exhibiting early warning signs.

8. Literacy Attendance Behavior Effort Math Intensive Targeted Whole School Diplomas Now is a groundbreaking collaboration designed to provide the range and intensity of student supports required in the nation’s most challenged secondary schools Indicators Scope of Available Interventions

9. EWI Meetings An interdisciplinary teacher team meeting to coordinate, create, and monitor interventions for students who are exhibiting early warning indicators. A time to dig deeper into student data. A time to work collaboratively with team members to build team capacity.

11. Pre-conditions • Master schedule supports weekly interdisciplinary common planning time • Teachers who share common cohort of students attend weekly meeting • Data system with access to real time data • Resource mapping of schoolalso known as ”Cube” • Communication protocols and group norms (notes, timing, attendance) • Shared calendars • Purpose/Value of Meeting • Collaborative has a shared vision and common goals

12. Early Warning Indicator System Getting to know ….warming up Putting the EWI puzzle together

13. Before the meeting

14. EWI Intervention System Before Each Meeting • Ensure data tool is updated • Ensure interventions from previous meetings are documented • Agenda shared with appropriate administrators • Appropriate materials working and available LCD, computer- student tracker access • Communication to EWI attendees and school (Agenda, norms, notes, reminders, etc.) • Working agreements (communication, decision-making, documentation practices)

15. Norm A standard or pattern, esp. of social behavior, that is typical or expected of a group – the norms of good behavior in the civil service

16. Norms for ewi meetings How will team members communicate around our work? How will team members interact during meetings? How will the team approach problem solving, conflict resolution, and decision making?

17. Establishing Norms-Eye contact partners Make eye contact with someone in the room you do not know very well.Pair off and introduce yourself.With your partner share a personal experience of a group norm that has helped a group you work with function at high levels or A norm you would propose for a group you work with that is having challenges with productivity.

18. Early Warning Indicator System • Honor the process (including time) • Seek to Understand (instead of blame) • Be Solution-Oriented • Focus conversations at the student level

19. During the meeting

20. EWI Intervention System During • Clear goals for meeting • Projection of up-to-date data • Note taking including tracking of interventions • Interventions: clarity on who by when • Define schedule of EWI meeting calendar and member roles • Significance of teachers’ role regarding classrooms teaching and learning • Updated classroom and student level data (On-site Transformation Facilitator), City Member’s notes on Focus List students, Teachers with grade books, etc.

21. Early Warning Indicator System Team Meeting Roles • Recorder- Fills out action plans • Timekeeper ensures that timing for protocol is being followed • Facilitator- Ensures that process is being followed, asks clarifying and probing questions about data and interventions

22. After the meeting

23. EWI Intervention System After • Ensure documentation is complete • Follow up with teachers/staff who were absent • Follow up with administration on any issues that arose from meeting • Determine and obtain additional data needed to make decisions • Examine data and interventions for trends

24. Stack and pack and sit in your collaborative groups

25. 1’s Administrators2’s City Year corp members3’s teachers4’s Counselors5’s School transformation Facilitators6’s CIS

26. Early Warning Indicator System The facilitator… • Reviews the EWI reports and notes: • Unusual Data • Students who should be discussed • Data from students who need follow-up • Reviews documentation from the last meeting and identifies staff members who need to give follow-up reports • Asks team members for names of students who are sliding off and need to be added to the focus list

27. Early Warning Indicator System The Facilitator… • Prints or saves a copy of the report! • Shares copies of the report and intervention documentations necessary for the meeting- prepares LCD projector/whiteboard if EWI meeting is GREEN • Ensures accessibility to intervention toolkits, relevant guides and manuals, and other resources to help plan interventions

28. Early Warning Indicator System Teachers ..… • Make sure grade books are up to date • Gather student work, classwork projects, homework, documentation, or other evidence that might be helpful when doing follow-up reports • Ensure accessibility to students’ test and interest survey results

29. Early Warning Indicator System City Year Corps Members… • Update intervention trackers and other documentation • Gather student work or other communication for follow-up reports • Reflect on informal check-ins with partner teachers Community In Schools Site Coordinators… • Bring notes for services provided to students • ……….

30. Early Warning Indicator System Team Members….. Step 1: Progress Reports Review students receiving interventions, spend agreed upon time on each student to discuss the following: • Changes in data • Follow-up reports on interventions • What’s working? What’s not? • Describe successful interventions so others can replicate • Discussion of next steps

31. Early Warning Indicator System Team Members… Step 2:Discuss New Students • Brief review and assign those that need data collection to team members. • Student Name • Staff Member Recommending Intervention (if applicable) • Areas Off-Track (Attendance, Behavior, Course Passing) • Discussion of Contextual Information • The goal is to get identify specific student challenges that can be remedied through intervention • What do we know about what’s going on with this student? • Who has the strongest relationships with the student? • What else do we know about the data? What else do we want to know about the data?

32. Early Warning Indicator System Team Members… Step 2:Discuss New Students …..continues…. • Designing an Intervention (most likely the lengthiest discussion)

33. Intervention Documents

34. Early Warning Indicator System

35. Looking in on a meeting already in progress • Video goes here

42. Practice your own Establish some norms and roles Tools Rubric to guide process intervention toolkit populated resource map Blank resource map Flat Duron Roster of students with data Meeting Steps 1 and 2 Full PowerPoint slides in binder You will conduct an ewi meeting focused on new student Duron James

43. Debrief meetingAs teams – How did we do?How were our group processes?Does Duron have a champion for each intervention?

44. Maintaining a healthy EWI system • Follow up on intervention plans: implementation, delivery, maintenance • Informal check-ins (TD, PEF, CY, CIS) with teachers and school staff • Timely assessment of interventions • Coaching DN sites on effective shared interventions • Analyze and prioritize based on local needs • Place data in context (students’ lives) to adjust or redirect interventions • Professional Development opportunities: working with adults and working with youth • Finding common threads that may require tier 1/whole school support (update school leadership) • Others……

45. Thank you