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CertiOne

CertiOne. E-invoicing for your organisation: what, how & why ?. Factsheet: Certipost nv/sa. Shareholders : De Post/La Poste - Belgacom HQ in Brussels, Belgium Sales offices in Aalst, Amsterdam & Paris Headcount : 80

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CertiOne

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  1. CertiOne E-invoicing for your organisation: what, how & why ?

  2. Factsheet: Certipost nv/sa • Shareholders: • De Post/La Poste - Belgacom • HQ in Brussels, Belgium • Sales offices in Aalst, Amsterdam & Paris • Headcount: 80 • Partners include Clear2Pay, Delaware Consulting, SAP, IBS, Isabel, Asterion, Exbo, Arco, Microsoft • Our mission: To facilitate & certify e-Communications • Platform business: • CertiONE platform

  3. x x x • Fax: • Paper only • Unreadable docs • Manual encoding • Extra paperwork • E-mail: • Not structured • No integration • No proof of delivery • Overload & spam • EDI: • Expensive • One-to-one • Standardisation? • Automationislands What history has brought us...

  4. customer 1 customer 2 customer 3 customer 4 CertiONE supplier 1 supplier 2 supplier 3 residential residential residential Point to point vs. platform business model Centralized & outsourcedservices platform Inhouse costs Software purchase Implementation Maintenance Upgrades Inhouse services User management Support Archiving Applications Connectivity Interconnections Proof of delivery Payment Translation Print gateway Security SMS gateway

  5. x x x x x Outbound e-invoicing : breakdown of costs • Draw up & prepare invoice 0,3 € • Send invoice 1,4 € • Follow-up on payment 2,0 € • Archive 1,0 € • Resend lost invoices 0,7 € • Manage disputes 2,5 € • Financial costs 2,0 € Cost reduction: 5 € Total cost of outbound invoice: 10 € Outbound e-Billing

  6. Financial benefits Operational benefits Strategic benefit Cost reduction by elimination of handling, mail and archiving costs Guaranteed delivery > faster payments > improved cas flow management Paper: 10 EUR e-Invoice: 0,1 to 0,5 EUR Business process optimization Less disputes by errorless authoring and guaranteed delivery Marketing capability: customer request Improved customer retention Starting point for other e-projects Advantages of outbound e-invoicing Outbound e-Billing

  7. CertiONE e-Invoicing: outbound Large company Your company OUTBOUND SME CertiONE Hybrid gateway: IN: scanning OUT: printing Residential user Interconnection

  8. x x x x x Inbound e-invoicing: breakdown of costs 6. Manage disputes 1,8 € 5. Archiving 1,4 € 4. Payment 3,0 € 3. Validate & order matching 5,6 € 2. Encoding of invoice data 2,0 € 1. Handle incoming mail 1,2 € Total cost of inbound invoice: 15 € Cost reduction: 10 € Inbound e-Billing

  9. Financial benefits Operational benefits Strategic benefit Cost reduction by avoiding keying errors Increase productivity by time savings Paper: 15 EUR e-Invoice: 0,5 EUR avoiding disputes by keying errors automating internal approval automated invoice matching Marketing capability: customer request Improved customer retention Starting point for other e-projects first step to eSupply to automate your full buying cycle from order-to-Invoice Advantages of inbound e-invoicing Inbound e-Billing

  10. CertiONE inbound e-invoicing Large company Your company INBOUND SME CertiONE Hybrid gateway: IN: scanning OUT: printing Residential user Interconnection

  11. Level 0: Bizmail ONEway • Bizmail: your online mailbox to receive e-invoices • Functionality: • Easy to start, fast enrollment, work manually • Select trading partners & communities from Yellow Pages • Documents follow your customers’ or communities’ trading cycle: e.g. orders > confirmation > invoice • Pricing: • Free

  12. Level 1: Bizmail Interactive • Bizmail: your online mailbox for business documents • Functionality: • Easy to start, fast enrollment, work manually • Select trading partners & communities from Yellow Pages • Interactive (template, human to machine) • Support of full supply trading cycle (going ‘beyond’ eInvoicing) Documents follow your customers’ or communities’ trading cycle: e.g. orders > confirmation > invoice • Pricing: • Yearly subscription : 250 € • Optional trading community fee

  13. Level 2: Bizconnect Subscribe • Bizconnect automates the exchange of business documents • Functionality: • Integrates documents seamlessly with any back-office application • Select trading partners & communities from Yellow Pages • Standard, structured message format • Follows standard trading cycle • Pricing: • Yearly subscription : 700 € • Optional trading community fee

  14. Level 3: Bizconnect Invite • Use CertiONE as a buyer and invite your entire supplier community • Functionality: • Technically identical to Bizconnect Subscribe • Standard document format • Follows standard message flow • Invite your suppliers; we take care of supplier roll-out • Pricing: • Setup • Yearly subscription • Degressive message fee (yearly prepaid) • Full charge, split charge or free or charge fee (sender/receiver pays)

  15. Level 4: Bizconnect Custom • Automate the entire order-to-cash flow your way • Functionality: • Bizconnect Server for scaleable and high-performance document traffic • Custom document format • Custom trade cycle • Invite your suppliers; we take care of supplier roll-out • Pricing: • Project based • Yearly subscription • Degressive message fee (yearly prepaid) • Full charge, split charge or free or charge fee (sender/receiver pays) • Service Level Agreement customisable to fit your needs

  16. Wide range of connected trading partners Over 1500 trading partners connected to Certipost, amongst them Europe’s largest companies

  17. Conclusions • Harmonisation and standardisation of e-Invoicing in Europe is ongoing (data formats, platform) • Legal framework • Business driver : cost saving opportunity throughout the whole inbound (or outbound) invoice process flow • The market is expected to grow 40 % per year • CertiONE • One platform connecting all customers & suppliers • Reduce IT complexity (any to any connectivity, user mngt, flexible back office integration, etc.) • European e-Invoicing platform • Partner adoption program (roll out plan) is key success factor • Strong message • Mutual benefit or cost charge • Legal compliancy • Proven technology (> 1.500 members in Europe) • Easy to use • Guaranteed business continuity (SLA’s) • Solution extensions • Outbound : outsourcing printing (Speos/Exbo partnership) • Inbound : scanning & workflow (Arco partnership) • Archiving

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