1 / 15

Operations Support!

Operations Support!. Lina Khachekian Andrea Darnell Michele Johnson-Read Derek Whitaker Mitchell Cain Marisa Neuhaus Linda Thang. 1. Provide efficient, centralized purchasing for OIT thru strong vendor relations. Orders without IDR Get quote from vendor Send to OITBOS@unlv.edu

ardara
Download Presentation

Operations Support!

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Operations Support! Lina Khachekian Andrea Darnell Michele Johnson-Read Derek Whitaker Mitchell Cain Marisa Neuhaus Linda Thang

  2. 1. Provide efficient, centralized purchasing for OIT thru strong vendor relations. Orders without IDR Get quote from vendor Send to OITBOS@unlv.edu Create Expense Request Form aka (ERF) Get appropriate signatures Purchase the item either thru Munis or with P-card as deemed appropriate

  3. Orders requesting IDR’s • Receive a W/O via VHD from technicians or OITBOS. • Get Quote • Create ERF and IDR (Interdepartmental requisition form which allows us to charge other departments on campus.) • Get IDR Signed • Place Order • When packing list is received put all items in P-card folder

  4. 2. Facilitate shipping and receiving of parts and computer equipment for OIT Since July 1, 2011 we have received 1531 UPS Ground packages (items for Campus) 1097 Express packages (items for OIT) We have issued approximately 2496 items valuing at least $124,432 (some items don’t have monetary value)

  5. 3. Maintain an accurate inventory to assist in continuity of OIT Services. • We Manage an asset inventory of over 4000 items tracked by Property Control, plus 1 to 2 thousand items that are not tracked by property control, with more being discovered and added each week. • We do an annual verification of inventory and location for Property Control • We update Inventory and submit PMR (property movement request) for every asset OIT received, had moved, or disposed of. • We maintain the key records for all OIT staff and verify them upon termination.

  6. 4. Assist with OIT Student Employment. Provide time clock management, reminders regarding employee evaluations, maintain student records and process payroll.

  7. What it takes to make sure our student employees can clock in and out, work on campus and get paid!! There are approximately 15 steps each time a new student gets hired by OIT. So just remember the next time you hire a student worker, they don’t just show up and work, a lot happens before they actually can clock in and do work for you.

  8. Before they are Student Employees • They fill out a packet of info sheets. • They take a cart test and an online Sexual Harassment training course. • We complete several online documents thru HRMS to create a permanent record for them with UNLV. • We enter their info, as well as their prints and pictures into TimeClock so they can clock in and out, which also includes their class schedule to ensure they are not working when they are supposed to be in class. • We take their pictures to create badges and order keys/marloks for them to be able to get in and out of the areas you need them to work in. • We enter their info into several databases so that we can contact them at any given time. • They are given access to Traka & AutoCrib so they can get any supplies or a cart for your needs. • We process their time sheets twice a month so they get paid for all their hard work. • We also use VHD to track every transaction we make for each student.

  9. 5. Liase with Facilities to manage & maintain cart fleet, service requests and report environment condition issues( e.g. air conditioning) for OIT. • We manage and maintain a fleet of 30 carts. We service and/or repair monthly in a rotation with Motor Pool.

  10. Making IT Run Smoothly

  11. 6. Provide administrative and financial transaction support to OIT. • Track, review and analyze financial transactions for the department totaling nearly 10 million dollars annually. • Tracking all expenditures, submitting payments requests to A/P for all orders; and account reconciliation for 12 accounts. • Assist with budget preparation; and prepare reports for management review. • Track and manage Staff Development budget and Student Payroll budget.

  12. 7. Assist with professional development, scheduling, and travel arrangements and maintain leave records for OIT. • Submit TERF (travel expense request form) via OITBOS@unlv.edu • Assign TD or TDL number • Communicate with traveler for their needs.

  13. Getting OIT Staff Trained UP We arrange & pay for your flight if needed We will help you make the right choices so that your trip goes smoothly without any surprises. We pay for your hotel We fill out all the paperwork to make sure you are covered by State insurance (TD) and then we make sure you get reimbursed for your time and extra expenses afterwards. We pay your registration

  14. What happens whenYOUwant a DayOFF!7“easy”steps to leave

  15. FAQ?? • Call 50700 • Email OITBOS@unlv.edu • Or stop by CBC B lobby and we will be happy to help!

More Related