DSpace

1. DSpace

2. Agenda • Introduction to DSpace • DSpace community • Institutional Repository • Easy to add/find content in DSpace • Building Online Communities • DSpace Demo • Q&A

3. What is DSpace? • Captures • Digital research material in any formats • Directly from creators (faculty) • Large-scale, stable, managed long-term storage • Describes • Descriptive, technical, rights metadata • Persistent identifiers • Distributes • Via WWW, with necessary access control • Preserves • Bitstream guaranteed

4. History In yr 2000 Hewlett Packard Labs and M.I.T collaborated to create an open source software solution for archiving digital content

5. History of DSpace Formation of Foundation summer 2007 to support the community and develop the platform

6. Community • ~250 registered live sites • World-wide adoption • >1m digital assets and growing fast, largest sites several hundred thousand items • Profile • Primarily research and higher education institutions • Cultural heritage organizations, state libraries/archives • Some commercial users and service providers • Goals • Open Access/Content sharing • Long-term archiving and preservation • Branding and promotion through aggregation

7. A select list of current installations • MIT • University of Cambridge, England • University of Michigan • University of Texas • Glasgow University, Scotland • Beihang University, China • University of Minnesota • University of Delaware • New York University • University of Toronto • University of Illinois, Urbana Champaign • Cornell University • University of Tokyo, Japan • Australia National University Over 250 organizations worldwide

8. Key Factors to DSpace’s adoption • Open source, freely available • Great support network of current users World Wide • Easy to use as packaged • Can handle a multitude of digital formats • Initially developed by leading institutions • Content all accessible through Google Scholar

9. Institutional Repository • Institution-based • Scholarly material in digital formats • Cumulative and perpetual • Open source and interoperable • Potentially new publishing models • Provides faculty with long-term storage of research data and publications

10. Why Libraries? • Expertise • Large-scale collection management • Assessment/collection policies • preservation • Metadata • Solid business practices • Commitment • Long time frames • Fits with Libraries’ mission

11. Digital Preservation • Philosophy • Lots of digital material is already lost • Most digital material is at risk • Better to have it, do bit preservation than to lose it completely • Need to capture as much information as possible to support functional preservation • Cost/benefit tradeoffs

12. DSpace Information Model • Communities • Research units of the organization • Collections (in communities) • Distinct groupings of like items • Items (in collections) • Logical content objects • Receive persistent identifier • Bitstreams (in items) • Individual files • Receive preservation treatment

13. Articles Preprints, e-prints Technical Reports Working Papers Conference Papers E-theses Audio/Video Datasets Statistical, geospatial Images Visual, scientific Teaching material Lecture notes, visualizations, simulations Digitized library collections Possible DSpace Content

14. Communities • Departments, Labs, Research Centers, Programs, Schools, etc. • Localized policy decisions • Who can contribute, access material • Submission workflow • Submitters, approvers, reviewers, editors • Collections definition, management • Communities supply metadata • Or contract with library

15. Easy to Use • Easy to add content • Easy to browse and search content • Permanent identifier for your content

16. Submitting Content

17. Searching/Browsing Content

18. Search • All metadata and text is indexed and fully searchable • Can customize which fields you want to enable browsing • Can choose what fields and text you want to index for search

19. Content indexed in Google Scholar

20. Rights management • Can assign creative commons license to your work to allow others to share, remix or reuse if you wish • Creativecommons.org

21. Metadata • Currently uses standard Dublin core descriptive metadata • Possible to extend fields as you wish • Possible to import MARC and MODs but lose hierarchal structure • Supports any named space flat non-hierarchal metadata schema

22. Other areas you can customize • Submission process- you can configure the submission steps to suit your organization • Browse and search terms- can set what fields and files you choose to index and display in the browse interface • Database- can choose Postgres or Oracle • OAI-PMH-can expose your catalog for harvesting and access • Extend DSpace to work with other web services- using Light Network Interface you can pull or push content to/from DSpace • User interface- you can create your own user interface

23. Next Steps: Build a Community • Work with DSpace team on campus to create a Community • Add content • Use metadata (keywords, descriptions) to aid search and retrieval • Update community’s content with new research

24. For More Information Go to www.DSpace.org • FAQs • Articles on DSpace • Case studies • Information on scholarly communication, digital preservation, etc.