Intensive Course Human Resources Development Management How to Write an Application Letter & Curriculum Vitae

1. Intensive CourseHuman Resources Development ManagementHow to Write an Application Letter&Curriculum Vitae By Dr.Ir.J.F.X.Susanto.S.MBA.,MM

2. Mengirim Surat Lamaran Kerja + Chance 50 % • Membalas iklan lowongan kerja • Asal mengirim tanpa ada permintaan • Atas rekomendasi / info kenalan • Melalui recruitment agency / service Chance 10 % Chance 60 % Chance 40 %

3. Surat Lamaran Kerja • Jelas • Singkat padat, 1 lembar • Comprehensive, mudah dilihat, mudah dibaca dan dimengerti • Berisi info yang relevant

4. Company profile The job Location Job requirement Special skill Candidates profile Remuneration package Dead line Address Application letter Curriculum Vitae Copies of certificates Candidate’s phone Confidentiality Job Advertisement (Job Ad)

5. Body of the Application Letter • Sender address • Date • Addressee • Salutation • First paragraph • Second paragraph etc. • Complimentary • Closing • Signatory • Enclosure

6. Content • Source of the vacancy. • Position apllied. • Age, health, marital status • Education • Working experience • Special competencies • Reference • Contact address • Recent photograph

7. Curriculum Vitae • Personal data • Education • Working experience

8. Personal Data • Name • Place & date of birth • Address, home & phones • Marital status • Religion (irrelevant, not necessary) • Suku (irrelevant, not necessary)

9. Education • Qualification / degree • Subject / majoring in …. • Only the latest education • Years studied • Cumulative Point Index

10. Working Experience • Most recent one • Position, in the capacity of … • Brief description of the job

11. Others • Relevant information • Hobby • Membership • Organizational experience • Special expertise

12. Sample of Application Letter (1) Johnny Burhani , S.Psi Jl. H.A. Dahlan III - B112 Salemba Jakarta Pusat Telp.021 3900001, HP 081777888 Jakarta, 12 September 2003 HUMAN RESOURCES MANAGER RED TOP HOTEL JALAN PACENONGAN JAKARTA Dear Sir, I should like to apply for the position of TRAINING MANAGER as informed to me being vacant in your hotel. I am 30 years old, married with 1 child and in a very good health. I have a degree in Psychology from Muhammadiyah University, Malang (GPA 3,11). I amfamiliar working with computer using MS Office software, such as Word, Excel, Power Point. I am also capable to communicate in English both spokenand written. Flexible and can adapt well to changing situations. Other qualifications of myself are shown in my Curriculum Vitae. I have worked in the Human Resources Management area for 5 years and most of the time I was involved in the human resource development. My experience in the training institution Sinergi Dinamika Mandiri (SDM), in organizing both public training and in-house training makes my qualifications meet with our requirement. Attached is my Curriculum Vitae for your perusal and related documents pertaining my education background and my working history. I would be pleased to have a personal interview at your earliest convenience. Please contact me on above mentioned phones.Thank you for your kind attention. Sincerely yours, Johnny Burhani , S.Psi

13. Sample of Application Letter (2) MARIYATI ALYAH, CIVIL ENG. Jalan Tango II No. 40, Bulak Sentul, Harapan Jaya Bekasi, 17124 HP 081111 993 31st May 2004 HRD Manager PT. Wagner Biro Graha Ferrostall Jalan Mampang Prapatan 14 no. 98 Jakarta Selatan Dear Sir, Re : Application for the position of Secretary to the President Director I should like to apply for the position of Secretary to the President Director of PT. Wagner Biro as informed to me by a reliable source. I am now 23 years old, unmarried and in a very good health. I am energetic, hardworking and have good personality. I have a degree in Civil Engineering, graduated in November 2001. I have some years working experience as detailed in my attached CV. At present I am working for PT Argo Pantes, a large manufacturing textile company located in Wisma Argo Manunggal, Jakarta, while the factories are in Bekasi and Tanggerang. My main job is to assist a senior expatriate in preparing and implementing a management tool called TPJ (TRANSFORMATION AND PROTECTING JOBS). I am as well working as his Executive Secretary covering the administrative works such as filling, preparing progress report, preparing training material, and also delivering training for factory workers, etc. Previously I worked for PT Posmi Steel Indonesia (formerly PT. Marubeni Steel Processing Indonesia) a large Japanese manufacturing steel company, located in Cibitung, Bekasi. My main job was to assist QMR (Quality Management Representative) in preparing and implementing ISO 9001:2000. I was as well working as his Secretary and Document Controller. Before that I worked for PT Sunrise Bumi Textiles (Birla Group) a large Indian manufacturing textile company, located in Bekasi. My jobs were to assist the implementation of WCM (World Class Manufacturing), a management tool that was developed for all the companies of Birla group. Above mentioned working experience makes me confident to take the Secretary position which is being vacant in your organization. Despite of my educational background in Civil Engineering I like doing secretarial and administrative jobs. I m looking forward to your immediate response and for personal interview at your earliest convenience. Yours faithfully, MARIYATI ALYAH, CIVIL ENG.

14. Sample of Application Letter (3)

15. CURRICULUM VITAE A. Personal data 1 Name : ASFAR ARIEF MBA 2 Sex / gender : Male 3 Place & date of birth : Padang, 20 November 1944 4 Marital Status : Married, with 3 grown up children. 5 Home address in Jakarta : Jalan H. Murtadho VIII/B45 Salemba, Jakarta 10440, Phone : 021 3906532, HP 0817 923 1188 6 Home address in Malang : Jalan Digul 43, Perumahan Srikandi Malang 65123, Phone : 0341 492224 7 Education : 1968 - BA degree English Depart. from IKIP Padang 1991 - MBA degree from PPMTT Malang Sample of Curriculum Vitae - 1 CURRICULUM VITAE A. Personal data

16. CURRICULUM VITAE A. Personal data · Personnel Management Course 1973 Minaut Indonesia (Problem Solving & Decision Making) 1975 · Industrial Relations & Family Planning Motivator Course 1980 · Structured Analysis and Systems Specification Workshop 1981 · Orientation Program on Labor Relations for Company Representatives 1983 · Labor Education Instructors Course 1983 · P4 & HIP Course 1985 · HAY Wage and Salary Administration Course 1986 · Interaction Management Course 1987 · Decision Making Processes Workshop 1987 · Effective Report Writing Workshop 1987 · Recruitment Course - Selecting & Placing the Most Capable & Qualified Personnel 1987 · Computer Course (123 & WS) 1989 · Inter Company Training Unit Workshop 1989 · Twenty One Ways to Enhance Professionalism of Personnel Manager Seminar 1990 · How to Make Legal Documents Course 1992 · Income Tax Seminar 1995 · ISO 9000 1995 · Interview Technique using Competency Based Model workshop 1996 · Train the Trainer course 1996 · First Aid & CPR course 1997 · Seminar on Manpower Law No 25/1997 1997 · Cross Cultural Training 1997 Sample of Curriculum Vitae - 2

17. Sample of Curriculum Vitae - 3 • B.Working experiences (achievements and responsibilities). • September 2003 – February 2004 • ·Executive Assistant at TPJ Project of PT Argo Pantes, a textile company producing cotton yarns with 1,300 employees within Argo Manunggal Group. • ·Temporary employment to assist an expatriate senior executive in developing a management tool designed as Transformation & Protecting Jobs (TPJ). This is a management tool aimed to transform the company to world class level in order to be able competing in the global market, and protecting jobs of the employees. • ·Heavily involved in preparing training material, translation, coordinate and deliver training. • ·Contract completion. • April 2003 – August 2003 • ·HR Adviser of PT Sunrise Bumi Textile, a big textile company, producing fiber and polyester yarns, with 1,500 employees. • ·Employed under contract basis to help the Management in training and development of the employees. • ·Develop HR Policy and Procedure and improve the Organization Plan & Development function. • ·Conduct in-house training in Leadership, Supervisory Management, Interview Technique, Salary & Compensation System etc. • ·Assist in developing HR Procedures for ISO 9001:2000. • ·Contract completion. • May 2001 – Nov. 2002 • ·HRD Manager of PT GATRA MAPAN, a big local company, manufacturing various types of entertainment furniture with 1,700 workers in Malang, East Java. • ·Employed under contract basis, reporting to the Managing Director, initially assigned to develop staff classification and job grading, salary structure and organizing training and development of the employees, especially supervisory and managerial staff. • ·Delivering training in Supervisory Management and HRD Management. • ·Then assigned to be in charged for overall functions of Human Resources Development Department. • Contract completion.

18. Sample of Curriculum Vitae - 4 Nov. 2000 – Apr. 2001 ·Human Resources Manager PT ASIA MAS, a manufacturing furniture company, made of teak wood, with 2,400 employees, 100% for export market. ·Employed under contract basis, reporting to the expatriate President Director, assigned to develop HR Policy & Practice in order to utilize effectively the HR functions which were for so long have not been properly managed. ·Delivering training for Supervisory and Managerial staff. ·Contract completion. July 2000 – Oct. 2000 ·Human Resources Director of RADISSON Bali Hotel, a four star chained hotel in Bali. ·I was employed under contract basis after I delivered a seminar titled “Industrial Relations in Indonesia, an Effective Guide for Expatriate Executives” in Bali where the General Manager of the hotel attended. ·My main assignment was to train the HR staff and recover the relationship with the Union leaders and establish effective communication in industrial relations aspects. Prior to my contract employment at this hotel, the HR Manager was stepped down by the Union and employees. ·Also develop HR Management System and Procedures. ·Contract completion.

19. Sample of Curriculum Vitae – 5 July 1996 – Nov. 1999 ·The Community & Human Resources Manager of PT EDISON MISSION OPERATION AND MAINTENANCE INDONESIA in Paiton, East Java, a subsidiary company of Edison International, USA. The company has a contract of thirty years with the consortium owner to manage, operate and maintain a coal fired power station with a capacity of 1,230 MW located in Paiton, East Java. ·Reporting to the Plant Director, responsible in the areas of community relations and all aspects in the human resources areas. ·Developing human resources administration and policies. ·Writing the Employee Handbook (Company Policy Manual) and Safety Handbook. ·Recruiting of employees based on approved manning schedule. ·Responsible to create and maintain harmonious and well balanced industrial relations. ·Supervising the training and development of personnel. ·Promote and develop health and safety program in the organization. ·Advise the Management on formalities procedures for expatriate staff. ·Responsible to control the cleaning and maintenance of the employees housing complex. ·Before commencing working at site, I was sent to Australia together with other Managers to attend Management seminar and workshop for a month. ·This company is employing 220 local staff and 20 expatriate staff. ·Assigned as the Project Manager for the implementation of software Concept for Human Resources Management Information System (HRMIS). ·As per the company policy, due to retire after 55 years old.

20. Sample of Curriculum Vitae - 6 Dec. 1991 - Nov. 1995 ·Personnel & General Affairs Manager of PT ETERNIT GRESIK in Gresik, a building material manufacturing company, producing fiber cement building materials (PMA-Belgium), reporting to the President Director. Recruited by ERGON ZANDERS, an Executive Search Consultant in Singapore. ·Reporting to the President Director, responsible to overall human resource administration, recruitment, salary administration, industrial relations, training and development, legal and licenses process, work permits and immigration formalities. ·Fully involved in the job analysis and job evaluation using Watson Wyatt point system. ·Assigned as the Corporate Secretary, responsible to arrange the meetings of the Shareholders and meetings of the Board of Commissioners. Taking minutes of those meetings and legalizing them accordingly at the appointed notary public. The company employed 600 employees. ·Supervising factory compound security and company clinic staff. ·Resigned on own request.

21. Sample of Curriculum Vitae - 7 Oct. 1986 - Feb. 1988 ·Personnel Manager of BP PETROLEUM DEVELOPMENT OF INDONESIA Ltd. (oil company) in Jakarta. ·Reporting to the Vice President of Administration & Personnel, responsible to the salary & fringe benefits administration, recruitment, industrial relations, staff training, employees services and expatriate formalities. ·The chairman of the KORPRI sub unit BPPDI, a functional position in the oil company being an oil contractor to PERTAMINA. ·A board member of Oil & Gas Training Committee (IWPL MIGAS). ·Due to company unsuccessful exploration at the oil field concession areas, decided to resign from the employment on mutual agreement subsequent to the retrenchment of about 72 local and expatriate staff. Oct. 1982 - Feb. 1986 ·Industrial Relations Manager of PT BASF INDONESIA in Jakarta, an audio and video cassettes manufacturing company. ·Reporting to the Personnel & Administration Director, responsible to maintain good relationship between the Management and the factory workers. ·Responsible and fully involved to handle the collective bargaining and labor disputes with the Labor Union of the company. ·Maintaining the employees discipline in order to keep up the possible highest level of productivity and cost effectiveness. ·Develop the Collective Labor Agreement through effective negotiation with the Labor Union. ·Representing the Management in the local industrial community meetings and in establishing HPPPI (The Industrial Personnel Managers Association) of Jakarta Barat. ·In charge of the factory security and compound maintenance. Resigned on own request.

22. Sample of Curriculum Vitae - 8 Apr. 1979 - Sep. 1982 ·Personnel Manager of PT HM SAMPOERNA in Surabaya, a large kretek (clove) cigarettes in Surabaya. ·Reporting to the Managing Director, accountable to improve the personnel policy for three factories located in Surabaya, Malang and Denpasar, Bali. ·Recruiting of around 4,000 new workers and administering their daily and piece rate wages. ·Assigned to government relations duties. ·Maintaining effective communication and conducting negotiation with labor Union committees in order to facilitate the enforcement of work discipline (quality of the cigarettes and productivity of the workers would very much depend on the workers discipline and work ethic). ·Responsible to employees services such as medical / clinic facility, safety and compound maintenance and protection. ·Resigned on own request. Sep. 1971 - Jan. 1979 ·Personnel & Administration Supervisor of PT McDERMOTT INDONESIA in Jakarta, an offshore and marine construction company. ·Reporting to the expatriate Area Manager, accountable to administer the support services to all the marine equipment (such as derrick barges, lay barges, supply boats, tug boats and crew boats) working offshore and manning them with the required offshore personnel. ·Responsible to coordinate day to day activities, such as operational petty cash, the movement of personnel from and to the job site, formalities processing (work permit, visa extension, stay permit). Coordinate the procurement of food supplies, spare parts, diesel fuel etc. ·This was a construction company, therefore a lot of pressure and problems occurred from time to time. I gained very valuable working experience with this company during my early career in the Human Resources Management. ·Big success in keeping conductive working relationship on the marine equipment. Achieved zero conflict to ensure smooth operation of the company. ·Resigned on own request for more prospective career.

23. Sample of Curriculum Vitae - 9 B. Hobbies ·Sports : jogging, tennis and martial art (Karate) ·Reading and writing ·Seeing the movies and traveling E. Other qualification ·Broad knowledge and experience in handling labor disputes. ·Broad knowledge in developing Company’s Policy Manual (Employee Handbook). ·Broad knowledge in wage and salary administration system. ·Good knowledge in the Human Resources Management Information System. ·Good knowledge in ISO 9001:2000. ·Broad knowledge in TQM (Total Quality Management). ·Familiar with governmental formalities, such as BKPM, Manpower, Immigration, taxation, and custom regulations. ·Familiar in developing company business plan. ·Having teaching experience in the Management schools. ·Frequently being resource person in seminars and national symposium. ·Familiar working with computer using MS Office (Microsoft Word, Excel, PowerPoint, MS Project, Access, Publisher). ·Good presentation and communication skill. ·Self starter and can work independently.

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