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Briefing Session : 13 December 2013 RFB : RFB 2013/00042

Provision of Supply, Install and Configuration of HP Servers and High Speed Network Storage at the RAF Offices. Briefing Session : 13 December 2013 RFB : RFB 2013/00042 Closing Date : 08 January 2014 @ 11H00. Table of Contents.

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Briefing Session : 13 December 2013 RFB : RFB 2013/00042

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  1. Provision of Supply, Install and Configuration of HP Servers and High Speed Network Storage at the RAF Offices • Briefing Session : 13 December 2013 • RFB : RFB 2013/00042 • Closing Date : 08 January 2014 @ 11H00

  2. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFB Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BBBEE • 7. RFB submission and contact details • 8. Q&A

  3. Welcome and Introduction • Procurement • Acting Senior Manager/Procurement Manager • Project Manager • Procurement Specialist • Governance, BEE Compliance & Risk • ICT - Business Support • Senior Manager – ICT Infrastructure • Corporate Legal Services • Legal Representative

  4. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFP Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BBBEE • 7. RFP submission and contact details • 8. Q&A

  5. Background

  6. Background Cont… • As an organ of state, RAF’s mandate outlines its obligations towards the state and its people by ensuring we adhere to: • Our Vision • To provide the highest standard care to road accident victim's to restore balance in social system providing cover appropriate cover to all road users within borders RSA. • Our Mission • To rehabilitate person injured, compensate for injuries or death and indemnify wrongdoers as result of motor vehicle accident in timely, caring and sustainable support. • Our Values • Ubuntu • Solution Focus • Pride in what we do • Excellence and Efficiency

  7. Scope of Work • Ref to RPB Document

  8. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFB Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BBBEE • 7. RFB submission and contact details • 8. Q&A

  9. RFB Timelines

  10. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFP Timelines • 5. Bid Evaluation Process • 6. Pricing Schedule and BBBEE • 7. RFP submission and contact details • 8. Q&A

  11. Bid Evaluation Process • Tax Clearance Certificate SBD 2 • Invitation to Bid SBD 1 • Response to Bid Letter • GCC Bidders Supply Chain Practices • Declaration of interest SBD 4 • Mandatory Questioner • Preference Point Claim form- SBD 6.1 • Declaration of Bidder’s Past SCM Practices – SBD 8 • Certificate of Independent Bid Determination – SBD 9 Gate 0 Pre-Qualification Gate 1 • Experience of the Service Provider • Implementation • Plan and Delivery times • Detail Configuration Manual • Skill Transfer Technical Analysis 100 points Technical scorecard Gate 2 BEE 10 points • Pricing Schedule • BEE certificate Price 90 points

  12. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFP Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BBBEE • 7. RFP submission and contact details • 8. Q&A

  13. RAF BBBEE Requirements Joint Venture (JV) – Certificates of both companies must be included. http://www.thedti.gov.za/bee/notice32467.pdfNotice from the Minister of Trade & Industry on the accredited verification agencies. http://www.sanas.co.za/directory/bbee_default.php List of SANAS Accredited Verification Agencies on behalf of the DTI.

  14. BBBEE Key Sections to complete in SBD

  15. Points Awarded for BBBEE Contribution

  16. Pricing Schedule • See Pricing on the RFP Document

  17. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFB Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BEE • 7. RFB submission and contact details • 8. Q&A

  18. Bid Submission Bidders must submit 2 copies of original file (Original and Duplicates) and a CD-ROM Original 1 Duplicate 1 + + File 1 & File 2 content Note: Pricing Schedule must be in Excel Not PDF Duplicate 2 TENDER BOX RAF,420 Witch Hazel Avenue, Block F Ground Floor, Eco Glades, Centurion Any enquiries must be referred, in writing via email to: jackieT@raf.co.za

  19. File 1: Prequalification and Technical Response Section1 Pre-qualification (SBD documents) Section 2 • Technical Responses (Nomination and/or Payment Platforms) • Supporting documents for technical response • Testimonials/references Section 3 Company Profile and Supplementary Information Section 4 Signed GCC and SLA which RAF reserves the right on the document.

  20. File 2: Pricing Schedule and BEE Pricing Schedule Section1 BEE Certificate or Accountant letter for SMEs Section 2

  21. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFB Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BEE • 7. RFB submission and contact details • 8. Q&A

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