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Welcome!

Welcome!. Dial 609-258-8489 to connect conference bridge at 9:00 am EDT Meeting materials available online: http://www.princeton.edu/~fotb/explore/boardbiz.shtml Meeting will begin at 9:15 am Please enjoy some breakfast. Jonathan D. Mendelson ’97 FOTB Board President. FOTB Annual Meeting.

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Welcome!

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  1. Welcome! • Dial 609-258-8489 to connect conference bridge at 9:00 am EDT • Meeting materials available online: http://www.princeton.edu/~fotb/explore/boardbiz.shtml • Meeting will begin at 9:15 am • Please enjoy some breakfast

  2. Jonathan D. Mendelson ’97 FOTB Board President FOTB Annual Meeting

  3. Agenda • Call to Order • Leadership/Infrastructure Discussion • Role Definitions • Term Requirements • Amend Bylaws • Year in Review • Recap of Activities • Financial Analysis • Other business • Adjourn

  4. Call to Order • Establish quorum • Review minutes from last year • Elect President

  5. Leadership/Infrastructure I • Role definitions • Directors • President • Vice President • Secretary • Treasurer • Changes needed to ensure continuity of leadership

  6. Leadership/Infrastructure II • Proposed Changes for Directors • “3/5” attendance requirement for annual meetings • Serve as Secretary or other titled role at least once every 5 years • Terms shall overlap (14 months) • Please refer to Articles III & IV for details

  7. Leadership/Infrastructure III • Proposed New Offices • Vice President • Secretary • Treasurer • Other Changes • Election of President • Quorum/Remote Attendance

  8. Leadership/Infrastructure IV • Impact upon today’s meeting • Election of President • Minutes • New Board Members • Discussion • Vote

  9. Year in Review: FY06 • Operational expenses meet plan • Strong alumni gift receipts • Armory space relocation underway • New capital expenditures • New Band Van • Uniform upgrades • Instrumentation

  10. Operating Fund Results I • FY06 totals to date second only to FY05 (year with San Diego trip) • Almost a $7,000 increase over FY04 • Does not include Endowment

  11. Operating Fund Results II • Donations peak in October • Trends appear to support multiple appeals in the fall/winter

  12. Two mailings before end of tax year Fundraising Review • Typical mailing schedule • September: Appeal 1 • December: Appeal 2 • May: Reunions Announcement • Mailing list needs repair • No progress made since last year • Need to verify alumni as well as current parents are added

  13. FY06 Capital Expenditures • Purchase of used Ford van • Asset price of $14,700 • University will allow installment payments of $1,500 over 10 years with zero interest • The undergraduate officers determined the following other needs: Planned Capital Expenses

  14. Band Van Appeal Results • No single group met the naming goal of $5,000: FY2006 Donations by Affiliation • Should the naming challenge for the Band Van continue into FY07?

  15. FY06 Financial Review • Books do not close until 6/30/06 • No unusual operational items. • Distortions • Reunions expenses not yet recorded • End-of-year expenses not yet recorded • VISA card makes expense tracking difficult • Note: Comparisons are made with FY04

  16. Financial Analysis: Summary • Cash flow is strong, but note these issus: • Does not yet reflect FY06 Band Van contribution • Capital expenditures have not yet been billed • Considerable debt to Dean of Students remains

  17. Financial Analysis: Inflows • Endowment income over $5,900 • Other Income low in FY06 because Reunions gigs have not yet been paid

  18. Financial Analysis: Outflows • Reunions costs will post in late June • Capital expenditures will extend into FY07

  19. 541-1890 (Band) ($12,968.50) Should return positive in FY07 Reunions 2006 income will fix balance 645-2036 (FOTB) $37,483.75 Under CapEx plan, balance will likely fall to under $20K. Strong cash position may enable FOTB to retire remaining PUB debt Account Analysis: Balances

  20. End-of-year Expenses • Reunions meals for undergraduates • FOTB Board Meeting • Reunion tent and refreshments • May Princeton Upbeat mailing • Unclaimed student expenses

  21. FOTB Issues for FY2006 • Space reassignment will occur • Must update FOTB mailing list • No progress since last meeting • Need volunteer • Improve succession plan and strengthen roles • Modification of Bylaws • Closing on outstanding tasks

  22. Undergraduate Update

  23. PUB Endowment Update • Steady Progress • Began with $15,000 transfer in 1999 • Met $50,000 requirement 2 years early • Growth plateau in last 3 years • FY06 Details • $6,021 in contributions • Earned over $5,900 towards budget Book Value on 3/1/06 $118,490.56 PUB greatly benefits from this resource!

  24. Adjourn • Final comments/questions • Set meeting date/time for next year • Today’s Band/FOTB Activities • 11:00 a.m. Fred Fox ’39 Memorial Concert (Cannon Green) • Post P-Rade Band Reunion (South of Eno Hall)

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