Onboarding – Effectiveness in Role 2.14 Navigating the State Organizational Structures

1. CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE Onboarding – Effectiveness in Role 2.14 Navigating the State Organizational Structures Van Ton-Quinlivan June 2013

2. Organizational Chart – CCCCO Executive StaffCalifornia Community Colleges Chancellor’s Office Brice Harris CCCCO Chancellor Erik Skinner Deputy Vice Chancellor Programs Paul Feist VC, Communications Steve Bruckman Exec Vice Chancellor & General Counsel • Accounting • Legal • Business Svcs • Contract/Grants Administration • Board of Governors Liaison • HR Van Ton-Quinlivan VC, Workforce & Economic Development (WEDD) Barry Russell VC, Academic Affairs Patrick Perry VC, Technology, Research and Information Svcs • Curriculum approval • Mngmt Info Systems • Research & Planning • Telecommunications & Tech Dan Troy VC, Fiscal Vince Stewart VC, Governmental Relations Linda Michalowski VC, Student Services • Fiscal • Facilities • DSPS,HealthSvcs, Student Mental Health • EOPS CARE, CalWORKS • Foster & Kinship Care Education & Child Dvlpmt • Matriculation, Student Equity, Early assessment • Financial Aid, COTOP, Veterans • Transfer, Matriculation Keetha Mills CEO Foundation for CCC

3. Organizational Chart - WEDDDivision of Workforce & Economic Development Brice Harris Chancellor Key: Dotted boxes = grant funded roles Erik Skinner Deputy Vice Chancellor Programs Van Ton-Quinlivan VC, Workforce & Economic Development (WEDD) Faye James Assistant to VC Ton-Quinlivan • VC Support, Select support for Deans • Support for select division-wide admin processes Debra Jones Dean Career Ed Practices Cris McCullough Dean, Policy Outreach & Alignment • Grant Monitors • Grant Processing Team • Grant Monitors • Data Team Division Staff Division Staff

4. Other State Level Bodies in the CCCCO Ecosystem • Board of Governors (BoG): formalizes policies; hires the Chancellor; bi-monthly public mtgs • Consultation Council: advises Chancellor on policies before they are advanced to the BoG; meets prior to BoG • California Community College League: represents the college CEOs (CEO board) and local trustees (Trustee board); does advocacy on behalf of CEOs and Trustee positions • Bodies where the VC of Academic Affairs serves as liaison: • Academic Senate of California Community Colleges • Chief Instructional Officer (CIO) leadership • Active Task forces: Open Education Resources; BA Task Force; SB 1440 Transfer Model Curriculum • A variety of union-related bodies who engage depending on the issue: CCA/CTA, CCC/CTE, CCE/CFT; CSEA; CCCI; FACCC • Bodies active in the workforce space active: • EDPAC/WEDPAC: advisory body for the VC Ton-Quinlivan’s division • CCCAOE: association of CTE deans and faculty focused on conferences, some policy advocacy; their Leadership Program is funded by VC Ton-Quinlivan’s division • VERATAC: committee of CTE field practitioners funded by VC Ton-Quinlivan’s division to solicit field feedback on data-related issues • Centers of Excellence for Labor Market Research: technical assistance providers funded by Vice • Aoe-all listserv: Each college identifies who gets the emails sent to this Occupational Educator listserv. Senders must be employees of the CCCCO to use this listserv. • There are a variety of workgroups and other bodies advising the CCCCO paired with the following : • VC of Tech/Research/Info System (TRIS): ARCC task force • VC of Student Support: Chief Student Support Officers listserv; a number of student success task forces • VC of Fiscal: Chief Business Officers listserv • VC of Governmental Relations • VC of Communications: Chief Information Officer listserv • EVC/General Counsel: Accreditation task force • Deputy Chancellor • Other California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

5. Division of Workforce & Economic DevelopmentCommunications Structure with the Field Brice Harris Chancellor Margo Turner DWM Communications & Website Support Key: Dotted boxes = grant funded roles Erik Skinner Deputy Vice Chancellor Programs Pam Daggon Coordination Support for EDPAC/WEDPAC & Extended Ops Team Van Ton-Quinlivan VC, Workforce & Economic Development (WEDD) Faye James Executive Assistant to VC Ton-Quinlivan Catherine Swenson Facilitator for Sector Navigator Deep Dives • VC Support, Select support for Deans • Support for select division-wide admin processes Linda Zorn Facilitator for Sector Navigator Deep Dives Debra Jones Dean Career Ed Practices Cris McCullough Dean, Policy Outreach & Alignment OmidPourzanjani Visiting Dean DMW Common Metrics • Grant Monitors • Grant Processing Team • Grant Monitors • Data Team • Architecture of data systems Kitty O’Doherty Facilitator for Consortia Deep Dives Division Staff Division Staff

6. Always find the most updated directory under Contact Us at DoingWhatMatters.cccco.edu Submit edits to this directory by following instructions found at the bottom of the page. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

7. Find your Grant Monitor at the WEDD “Staff Directory” updated by Jeannine Clemons. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

8. Colleges work locally. SNs coordinate across multi-regions while DSNs focus in-region on a sector. MULTI REGIONS LOCAL REGION STATE Community College Regional Consortia Chair/Vice Chairs (RCs) Deputy Sector Navigations (DSNs) Sector Navigators (SNs) Technical Assistance Providers (TAPs_ Community College Chancellor’s Office Staff (CCCCO)

9. SNs serve as first contact for both employers and the system: coordinate, leverage & connect-the-dots. ? Northern South Central Bay Area Inland Empire San Diego / Imperial LA/Orange Central / Valley Mother Lode

10. SN/ DSNs are the specialists. RCs are the generalists. Employers prefer to work w specialists when possible. ? Northern South Central Bay Area Inland Empire San Diego / Imperial LA/Orange Central / Valley Mother Lode

11. SNs/DSNs/RCs should pull in TA Providers as is needed to help achieve outcomes. ? ? Northern South Central Bay Area Inland Empire San Diego / Imperial LA/Orange Central / Valley Mother Lode

12. Navigating the local 112 community colleges and their district offices: For who’s who at each of the 112 colleges, order directory online at : http://bit.ly/13qTp1L Extended Operations Team: Ask VC Ton-Quinlivan’s assistant for your one copy Free online version: http://www.ccleague.org/files/public/CCDir2013web.pdf Find which colleges belong under which economic region under the “Give Priority” section of the DoingWhatMatters.cccco.edu site. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

13. Look under Resources for standard communication toolkits, inserts, and other helpful content California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

14. Buddy system for grantees • SNs to be peer-mentored by Linda Zorn. • RCs to be peer-mentored by Kit O’Doherty. • TAPs to be peer-mentored by Catherine Swenson. • DSNs to be mentored by SNs. • Consortia members to be mentored by their RCs. • All grantees also have their CCCCO Grant Monitors (see slide 7). California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

15. Onboarding next step: Follow instructions to hit the ground running California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students