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Key Policy Terms

Key Policy Terms. UNC Office of Ethics and Policy. Policy. A Policy at UNC-Chapel Hill is a written statement that mandates, specifies, or prohibits behavior in order to: express basic values of the University, enhance the University’s mission,

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Key Policy Terms

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  1. Key Policy Terms UNC Office of Ethics and Policy

  2. Policy A Policy at UNC-Chapel Hill is a written statement that mandates, specifies, or prohibits behavior in order to: • express basic values of the University, • enhance the University’s mission, • ensure coordinated compliance with applicable laws and regulations, • promote operational efficiency, and/or • reduce institutional risk. For example: the UNC-Chapel Hill Alcohol Policy.

  3. Procedure • Tactical documents that describe the processes required to accomplish an action. • Are NOT detailed “help guide” documents with step-by-step instructions. • Must be written in active voice - who does what when? • For example: the UNC-Chapel Hill Procedure for Pregnancy and Related Medical Conditions Accommodations for Students and Applicants

  4. Standard • The minimum acceptable limits or rules that may be used to achieve Policy implementation. • Middle ground – more general than a Procedure, more detailed than a Policy. • For example: the UNC-Chapel Hill Passwords, Pass-phrases, and Other Authentication Methods Standard. • Also see the UNC-Chapel Hill Policy on Information Security to better understand how Policies and Standards work together.

  5. Unit An organization within UNC-Chapel Hill that is led by: • a Dean, • Vice Chancellor, • the Provost, or • a direct report of the Provost.

  6. University Policy Must meet one of the following three criteria: • Has application across more than one Unit at the University, • informs someone outside the issuing Unit of rights and responsibilities, or • regulates the actions of the Unit as it interacts with other Units on campus. For example: the UNC-Chapel Hill Alcohol Policy.

  7. Unit Policy Has application only within the issuing unit (e.g. applies only to unit employees, staff, students and others working for or studying at the unit). A Unit Policy can create additional specifications, requirements, or restrictions but cannot contradict a University Policy, Standard, or Procedure. For example: the UNC Adams School of Dentistry’s Policy on Parking Validation.

  8. Policy vs. Standard vs. Procedure Procedure (Implementation) • Step-by-step instructions to implement policies and standards. Policy (Strategic) • High-level statement that sets direction. • Aligns with University mission/values and applicable laws. Standard (Tactical) • Overarching requirements. • Specifies uniform method of support for the policy.

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