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Monitoring Information System

Monitoring Information System. Member State: ITALY Programming Period 2000/2006. Presuppositions. The construction of Monitoring information system for the programming period 2000/2006 was based on the following key factors:

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Monitoring Information System

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  1. Monitoring Information System Member State: ITALY Programming Period 2000/2006

  2. Presuppositions The construction of Monitoring information system for the programming period 2000/2006 was based on the following key factors: • previous italian experience gained during the programming period 1994/99 • new regulations by the E.U. Council on the Structural Funds • improvements in information tecnology and internet communications

  3. Objectives Italian monitoring information system is aimed at: • providing the Monitoring Commettees with the information about the implemention of the interventions financed by the Funds • providing the evaluation operations, the declarations of expenditure/requests of payment with the necessary data • filling a central database with the data related to the implemention of assistance

  4. Functions Functions managed by the Italian monitoring information system include: • entering data per operation, made by final beneficiaries • collecting and aggregating data by measures and interventions, made by management authorities • storing data at the Ministry of Treasury’s database, responsible for spreading official information on the implementation of assistance

  5. Tools • software distributed at the management authorities and the final beneficiaries, to enter data concerning the implementation of the interventions • central database at the Ministry of Treasury Information System, to collect and stock data • communication networks, to allow both the management authorities to forward data to the central database and Italy to exchange the information with the E.U. Commission

  6. Organization Coordination Management: Objective 1 Objectives 2 and 3

  7. Management authorities Ministry of Treasury C.S.F. Objective 1 7 national O.P.s Others Ministries 7 regional O.P.s southern Regions Objective 2 central-northern Regions 14 regional S.P.D.s Ministry of Labour C.S.F. Ministry of Labour Objective 3 1 national O.P. central-northern Regions 14 regional O.P.s

  8. Contents Decided plans, Payment forecasts Foreseen values in physical progress Foreseen dates in procedures’ progress Planning Budget commitments and payments Physical progress by indicators Procedures’ progress by steps taken/dates Implementation Expenditure Requests of payment by Structural Fund/Intervention

  9. Contents The Structural Funds managed by the system are: ERDF ESF EAGGF FIFG

  10. Financial Physical Procedural Monitoring indicators Contents

  11. Financial Indicators The system manages: • commitments and payments made bythe final beneficiaries • transfers of financial resources from the managementauthority to the final beneficiaries Contents

  12. Physical Indicators • The system manages: • output indicators • result indicators • both entered at the end of the implementation. Contents

  13. Procedural Indicators • The system manages: • steps taken in the procedural progress, distinguishing among the main kinds of actions: • aid schemes • infrastructures • educational actions • dates of implementation of the steps Contents

  14. Data collection procedures Phases Actors Entering Final beneficiaries Collecting Management authority Spreading Ministry of Treasury

  15. Measure Operation Priority Data collection procedures Programme • The final beneficiaries: • Enter programming and implementation data of the operation • Forward data to the management authorithy of the intervention Entering

  16. Measure Operation Priority Data collection procedures Programme • The management authority: • Checks and validates the data received by the final beneficiaries • Collects and aggregates the data for the Monitoring Committee • Forward the data to the central database Collecting

  17. Priority Measure Programme Data collection procedures C.S.F.s • The Ministry of Treasury: • Checks and consolidate the data forwarded to the central database • Aggregates the data for the Monitoring Committees of the C.S.F.s • Produces pubblications for information purposes • Forward the data to the E.U. Commission and to others competent bodies involved Spreading

  18. Internet E-Mail FTP Server • Unix • Server NT • Oracle 8.i • SQL Server 7.0 Web/Application Server • Oracle Application Server • Microsoft Internet Information Server • Web Intelligence FTP Disk MTBPE Architecture Administrations Regions Personal Computer • 9x, NT Workstation, • Office • Bussiness Objects

  19. act of the State-Regions Commettee • regular reporting can be defined as a condition to execute payments under the committment act • agreement of the parties on rules and frequency of data transfers • updating data of the final beneficiaries Centralization vs. decentralization Problems and solutions

  20. software distributed to the management authorities • in case of other systems in use, flat files transfers • monitoring applications • software provided • one responsable for monitoring • difficulties in coordinating within management authorithies Entering, collecting Problems and solutions

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