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Protecting Your Digital Records

Protecting Your Digital Records. ________________________. Christian Skipper Appraisal Archivist Maryland State Archives. Common Digital Records. Photographs Email Word Documents Family Histories Financial Records Music Video. Consider Scope. Permanent Non-Permanent.

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Protecting Your Digital Records

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  1. Protecting Your Digital Records ________________________ Christian Skipper Appraisal Archivist Maryland State Archives

  2. Common Digital Records • Photographs • Email • Word Documents • Family Histories • Financial Records • Music • Video

  3. Consider Scope • Permanent • Non-Permanent

  4. Scope: Permanent • Duplication of form • Must be able to upgrade in the future • Examples: • Photographs • Family videos • Diplomas • Scanning Specs: • Full Color • Up to 600dpi • Archival Formats

  5. Scope: Non-Permanent • Content is more important than appearance • Will not need to upgrade • Examples: • Tax filings • Contracts • Leases • Scanning Specs: • 200dpi • Greyscale or Black and White • Not necessarily archival formats

  6. File Formats • Photographs: TIFF, JPEG • Video: MOV • Audio: WAV, FLAC, SHN • Text: PDF, PDF/A, TXT • Email: EML, TXT, PDF

  7. Software • Scanning • Do not spend too much money: consider open-source • Consider exportability • General rule: do not depend on complex management software

  8. Avoiding the Crash • Do not keep all of your records in one place • Consider a portable hard drive • Keep your copies identical • Back-up regularly

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