The Sakai/eduCommons/OCW Project Supporting OCW Site Creation

1. The Sakai/eduCommons/OCW ProjectSupporting OCW Site Creation John Dehlin Utah State University Joseph Hardin Zhen Qian University of Michigan

2. Sakai - An Open Source Collaboration and Learning Environment • A community andfoundation—a group of people and resources supporting the code and each other, realizing large scale Open Source efficiencies • A collaboration and learning product with: • A set of tools—written and supported by various groups and individuals—which have been tested and released as a unit • An extensible framework for building collaboration tyools and services—provides basic capabilities to support a wide range of tools and services—teachingand research • An LMS that also supports online research

3. Support Teaching and Learning

4. Support Distributed Research

5. Bringing research to the classroom

6. Bringing it all online Tests & Quizzes Tool Discussion Tool OnLine Class Support Research Team Support

7. Publication Pipeline Digital Course Materials: (1) IP Management (2) Tagging OCW Categories (3) Exporting from CTools (4) QA and Review eduCommons tools UM OCW Web Site or other Institutional Repository Teaching Research Raw Course Content Vetted OCW Content Sakai Putting an OCW Pipeline in the LMS - OCW Publishing from Sakai Initial MIT OCW process has difficulty scaling. How can we support this process?

8. Overview of ProcessBased on Hybrid Publishing ModelIntegrated with MIT Teaching Process Plan Build Teach/Manage Publish Support Upstream foundational prep Content development Live teaching and course administration Open publication Renewal, archiving, and preservation • Recruit faculty • Plan TEACHING version of course • Plan OCW version of course • Review existing content • Identify & resolve IP (except permissions) • Track IP by object in system • Collect/capture existing content • Build content into LMS sections/templates • Enter metadata • Create commissioned works • Process permission requests & make IP edits • Update/supplement materials • Post announcements • Assign, track, grade student work • Interact (faculty-student and student-student) • Perform course QA • Obtain faculty approval • Export to OCW site • Update course content • Archive course content HYBRID INTEGRATED PROCESS Color legend BLACK Normal teaching process BLUE Required for open publishing ORANGE Former OCW steps eliminated • Spec course/map content • Reformat/clean up/ restructure/contextualize • Enter content into CMS • Perform authoring QA • Perform final edit • Perform production QA • Respond to user feedback • Review/refine metadata (MIT Library) • Edit course for errors ELIMINATED STEPS MIT-Supported LMS Archive MIT-supported option Assume 80% participation Dspace Archive • Robust authoring • Easy capture • Easy update • Document managemt • Restricted teaching matls • Open teaching matls • Import/export • Offline authoring • Self-publishing • Multiple views • Course admin • Publishing tools • Embedded tracking code • Embedded license terms • IP tracking • Metadata tagging • Hi-design display templates • Preview capability • Downloadable ZIP files • Discussion group suppt • Archiving • Workflow ExternalOCWAudiences Publish OCW External Web Site ARCHITECTURE OVERVIEW MIT Faculty & Teaching Assistants - OR - Teach MITStudents Harvest for archi ving or publishing Individual/local supported option Assume 20% participation Individual Teaching Web Sites

9. OCW Tool – Support for the Hybrid Process • Support for Tagging in Sakai – • Helping faculty, students create tags (metadata) for: • IP status – Creative Commons+ • OCW Navigation – MIT Categories • Export – Choose what to put on • OCW site OCW Tool

10. We Like This Hybrid Model a Lot Plan Build Teach/Manage Publish Open publication Content development Upstream foundational prep • Perform course Quality Assurance • Obtain faculty approval • Export to OCW site Live teaching and course administration • Recruit faculty • Plan TEACHING version of course • Plan OCW version of course • Review existing content • Identify & resolve IP (except permissions) • Track IP by object in system • Collect existing content • Build content into LMS sections or templates • Enter metadata • Create commissioned works • Process permission requests & make IP edits • Update and supplement materials • Post to email, wikis, blogs, announcements, discussions, forums, IM • Assign, track, grade student work • Interact (faculty-student and student-student) through all channels above BLACK Normal teaching process BLUE Required for open publishing

11. Build Teach/Manage Publish Planning Phase Includes “Training” for Faculty and Support Staff in Colleges and Depertments Planning & Training Upstream foundational preparation All done within LMS faculty are already familiar with IP Object tracking comes along with the use of the system Training has additional benefits in educating faculty on IP Support staff distributed throughout university • Recruit faculty • Plan TEACHING version of course • Plan OCW version of course • Review existing content • Identify & resolve IP (except permissions) • Track IP by object in system

12. Build Teach/Manage Publish Teaching and Managing Course Materials All done within LMS faculty are already familiar with IP Object tracking can proceed throughout course Materials/Objects can be tagged with OCW categories (Syllabus, Lecture Notes, Assignments, etc.) wherever they come from, wiki, blog… Increasingly, objects tagged by system, eg, Assignments • Update and supplement materials • Post to email, wikis, blogs, announcements, discussions, forums, IM • Assign, track, grade student work • Interact (faculty-student and student-student) through all channels above • Collect existing content • Build content into LMS sections or templates • Enter metadata • Create commissioned works • Process permission requests & make IP edits

13. Build Teach/Manage Content Development and Teaching Proceed Throughout Course Period • Take advantage of that – OCW Tool is available to add tags anytime in development or teaching • Capture IP and OCW category metadata as class proceeds, as new material is developed • Perhaps have a student ‘scribe’ who has permissions set to add metadata – when new document appears, they tag it – perhaps make this a class activity, develop student incentives (e.g., better future access) • Have system flag incomplete data on objects – direct faculty or students to places of needed metadata

14. OCW Tool + eduCommons Publish QA done within eduCommons by staff – local or central Faculty receives an email with the URL of the QA’d OCW site, decides whether or not to authorize publishing If NO, faculty given available support – local or central – supported through eduCommons workflow If YES, OCW site is published through eduCommons Open publication • Perform course Quality Assurance • Obtain faculty approval • Export to OCW site This work very much in progress, thanks to support from Hewlett Foundation, and ongoing efforts from Utah State University and the University of Michigan

15. Sakai in ProductionOpen Educational Resource Engines Text 4000 courses each year at U Michigan alone; more at UNISA (U South Africa)

16. Questions, CommentsFor more info:http://sakaiproject.orgSakai/eduCommons/OCW ProjectZhen Qian zqian@umich.eduJohn Dehlin johndehlin@gmail.comJoseph Hardin hardin@umich.edu

18. Training Build Teach/Manage Publish Open publication Content development Upstream foundational prep • Perform course Quality Assurance • Obtain faculty approval • Export to OCW site Live teaching and course administration • Recruit faculty • Plan TEACHING version of course • Plan OCW version of course • Review existing content • Identify & resolve IP (except permissions) • Track IP by object in system • Collect existing content • Build content into LMS sections or templates • Enter metadata • Create commissioned works • Process permission requests & make IP edits • Update and supplement materials • Post to email, wikis, blogs, announcements, discussions, forums, IM • Assign, track, grade student work • Interact (faculty-student and student-student) through all channels above Color legend BLACK Normal teaching process BLUE Required for open publishing

19. We Like This Hybrid Model a Lot Plan Build Teach/Manage Publish Open publication Content development Upstream foundational prep • Perform course Quality Assurance • Obtain faculty approval • Export to OCW site Live teaching and course administration • Recruit faculty • Plan TEACHING version of course • Plan OCW version of course • Review existing content • Identify & resolve IP (except permissions) • Track IP by object in system • Collect existing content • Build content into LMS sections or templates • Enter metadata • Create commissioned works • Process permission requests & make IP edits • Update and supplement materials • Post to email, wikis, blogs, announcements, discussions, forums, IM • Assign, track, grade student work • Interact (faculty-student and student-student) through all channels above BLACK Normal teaching process BLUE Required for open publishing

20. ImplementationPublishing 1200 Courses Site Highlights 4Syllabus 4Course Calendar 4Lecture Notes 4Assignments 4Exams 4Problem/Solution Sets 4Labs and Projects 4Simulations 4Tools and Tutorials 4Video Lectures