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CONDUCTING EFFECTIVE MEETINGS

CONDUCTING EFFECTIVE MEETINGS. Session Objectives. Recognize phases Identify components Manage participant behavior Implement follow up. Phases of Meeting Management. Preparation Facilitation Follow up. Meeting Preparation. Determine tasks Define outcomes Determine actions

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CONDUCTING EFFECTIVE MEETINGS

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  1. CONDUCTING EFFECTIVE MEETINGS

  2. Session Objectives • Recognize phases • Identify components • Manage participant behavior • Implement follow up

  3. Phases of Meeting Management • Preparation • Facilitation • Follow up

  4. Meeting Preparation • Determine tasks • Define outcomes • Determine actions • List participants, guests, roles • Set timeframe

  5. Meeting Management • Finalize logistics • Create agenda • Communicate • Set up • Prepare yourself

  6. Components of Good Meetings • Inform • Discuss/decide • Recognize

  7. Information Progress Important dates Facts

  8. Discussion/Decision • Strategies • Ideas • Project planning

  9. Recognition • Formal • Informal

  10. Categories of Participation • Under • Over • Distracting • Effective

  11. Eager • Summarize • Ask others

  12. Obstinate • Involve others on issues • Discuss issues later

  13. Dampener Ask for solutions

  14. Argumentative • Find areas of agreement • Get opinions of others

  15. Inarticulate • Paraphrase • Don’t correct

  16. Side Conversationalist Call on frequently for answers and opinions

  17. Summarize main points Stay on track Rambler

  18. Silent • Ask directed questions • Compliment on involvement

  19. Inattentive • Ask for opinion • Don’t embarrass

  20. Meeting Follow Up • Restore room • Evaluate meeting • Prepare minutes • Contact on action items

  21. Session Objectives • Recognize phases • Identify components • Manage participant behavior • Implement follow up

  22. “When I die, I hope it’s in a meeting. The transition from life to death will be barely perceptible.”

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