Online Adoption Tutorial NDSU Bookstore Summer/Fall 2014

1. Online Adoption Tutorial NDSU Bookstore Summer/Fall 2014

2. What are my options for submitting course material adoptions? • Online Quick Adoption Form - fill out one screen, submit, you’re done! (see slides 5 and 6) • Online Adoption System - continue through this tutorial for complete instructions on the method that best fits your course • In person - your office or ours? Just let us know! • Phone/Fax - call 1-8015 or fax to 1-7740 • Email to carl.wichman@ndsu.edu • Intercampus Mail - send to Carl at the NDSU Bookstore/Memorial Union

3. Before You Begin No matter which adoption method you use to submit your adoptions, please answer the following questions in the corresponding Message Box: • Is there any reason we should not sell used or digital (eBook) copies of the text(i.e. tear-out worksheets, no laptops allowed in class, etc…)? • Are there any specific supply items required (i.e. kits, goggles, calculators, etc…)? • If the book contains a CD, is it required? • Will students need a Response Card NXT (Turning Technologies Clicker) unit for the course? If so, is it okay to list the smartphone/laptop app version as an option? • If a coursepack is used, will there be updates and when? • If you are requesting a package, please provide ISBNs for each item in the package and confirm all parts will be used

4. Before You Begin For courses where several sections use the same item(s), please submit an adoption for one of the sections or “Section” type below, if applicable, and note the corresponding CLS numbers in the Message Box. We can connect the sections together for you in our system upon receipt. • “All” = All lecture and online sections of the course this semester will use the same material(s) • “All Lecture” = All lecture sections of the course this semester will use the same material(s) • “All Online” = All online sections of the course this semester will use the same material(s)

5. Quick Adoption Form1 We now offer a quick and easy option for submitting text requests online. Check out the Quick Adoption Form located on the Faculty Resources page: www.ndsu.edu/pubweb/bookstore/AdoptionForm/ • Please fill out completely and answer the questions, if applicable, in the Message Box • Click “Submit” and you will receive a confirmation email shortly - if no email arrives, contact us to make sure your info came through

6. Quick Adoption Form2

7. Let’s Get Started!(if you are choosing to use other online methods) Go to www.ndsubookstore.com and: • Roll your mouse over “Course Materials” • Select “Faculty Resources” from the dropdown menu • Select “Faculty Login for Online Course Material Adoptions”

8. Log In • First-time users of the NDSU Bookstore website need to select “Register Here” and see next slide • If you have already set up an account on ndsubookstore.com, go to slide 10 NOTE: If your profile was previously set up for “Browsing and Shopping”, please call us and we can change your profile to allow for adoptions without having to create another account

9. First-Time Users • On the login screen, select “Register Here” • Select “Create Profile for Adopting Course Materials” • Fill out required information • Contact your Administrative Assistant or Carl or Alicia for department usernames and passwords

10. Not a First-Time User? • Go to www.ndsubookstore.com, roll over “NDSU Bookstore” on the banner, select “Log In” from the dropdown menu NOTE: Make sure your profile was set up for “Adopting Course Materials” • Select “Update Your Profile” Make any needed changes, add departments, etc…here and click “Submit Profile” • If/Once no further changes needed, click “Go to Faculty Adoption Home Page”

11. Three Online Methods Available • Direct Entry Adoption (Slides 12-17) One screen, submit, and you’re done! • Step-by-Step Adoption (Slides 18-24) Best for browsing for all types of materials Copy and Paste Method (Slides 25-28) Copy and paste materials

12. Direct Entry Adoption 1 • Best method for “No Text Required” and cancelled courses • Best method for courses with materials if you have your course info and ISBN(s) ready • Start at the “Quick Adoption” link under “Direct Entry Method”

13. Direct Entry Adoption 2 If the course will not require anything • Fill in the required information • NOTE: Ignore the “Filter by Instructor” dropdown menu when entering the instructor’s name on new adoptions-that menu only applies to universities who preload the instructor’s name • Check the box next to “Course does not require materials” • Click submit and you’re done! If the course will not be offered • Follow the instructions above, but note in the Message Box that “This course will not be offered for the _____ term”

14. Direct Entry Adoption 3 If the course will use materials: • Please fill in your Estimated Enrollment and, as student registration progresses, alert us to major enrollment jumps or added sections • Course Types - By checking “Sequence Course” you are telling us that students should already have the text from a previous course, so we will only order a few copies for students who may not have taken the previous class

15. Direct Entry Adoption 4 Add Textbooks • Enter the ISBNs for “Required” materials by entering each ISBN and selecting “Required” • Click “Add ISBNs” after each book to add the book to your Course Material List at the bottom • Repeat the above steps for the ISBNs that will be “Optional”, “Recommended”, and “Required-Grad Students Only”, if applicable • Make sure your Course Material List displays all your items, click Submit and you’re done!

16. Direct Entry Adoption 5

17. Direct Entry Adoption 6

18. Step-by-Step Adoption • Start at the “Guided Adoption” link under “Step-by-Step Method” • Five-Step Process 1. Create Course 2. Find Books (history available here) 3. Add Merchandise 4. Select Usage 5. Review & Submit

19. Step-by-Step Adoption • Fill out the information in each step as you go - you can hop back but not forward • NOTE: Ignore the “Filter by Instructor” dropdown menu when entering the instructor’s name on new adoptions-that menu only applies to universities who preload the instructor’s name • Please fill in your Estimated Enrollment and, as student registration progresses, alert us to major enrollment jumps or added sections • Course Types - By checking “Sequence Course” you are telling us that students should already have the text from a previous course, so we will only order a few copies

20. Step-by-Step Adoption - Step 1Fill in the Course Information

21. Step-by-Step Adoption - Step 2Select Reading Materials

22. Step-by-Step Adoption - Step 3Select Merchandise

23. Step-by-Step Adoption - Step 4Select Usage For Each Item

24. Step-by-Step Adoption - Step 5Review Adoption and Submit • NOTE: When you click “Submit” nothing appears to happen but it did - go to Slide 29 for further instructions

25. Copy and Paste Method 1 • Similar to Step-by-Step Method • Start at the “Copy Adoption” link under Maintenance • Select the department and term you would like to copy from, then click “Search” • Ignore the “Instructor” and “Date Range” boxes

26. Copy and Paste Method 2 To copy all books to any course in the upcoming term with any usage requirement: • Click “Copy” next to the course from which you want to copy the books • Update the course information • NOTE: Ignore the “Filter by Instructor” dropdown menu when entering the instructor’s name on new adoptions-that menu only applies to universities who preload the instructor’s name • Fill in your Estimated Enrollment and, as student registration progresses, alert us to major enrollment jumps or added sections • Course Types - By checking “Sequence Course” you are telling us that students should already have the text from a previous course, so we will only order a few copies

27. Copy and Paste Method 3 • Change the usage if needed • You may add additional materials by clicking on “Add Materials” • Recheck course and book information and click “Submit” • The message “The adoption was copied successfully” should appear • View the status at “Faculty Adoption Home”, then “View Submitted Adoptions”

28. Copy and Paste Method 4 To copy some of the materials to any course in the upcoming term with any usage requirement: • Click “View” instead of “Copy” • Click “Adopt” under the item(s) you want to copy to add to your Book or Merchandise List • Go to “Faculty Adoption Home” and use the Step-by-Step method to complete the adoption-the copied item(s) will show up in Step 2 or 3 depending on whether it is a book or merchandise item

29. I’m done! now what?1 Go to “Faculty Adoption Home,” then “View Submitted Adoptions” for status updates • Shows “Submitted” until it reaches our system • Shows “Received” until we take action on it • Shows “Approved” and “Posted by Store” when those actions are taken - at this point you may no longer make changes online • Shows “Unapproved” if there is an issue - we will contact you to resolve it and you will be able to edit and resubmit

30. I’m done! now what?2 • Watch for your confirmation email when we post it to our system • If additions/changes are needed, contact the Course Material department directly as soon as possible - you may still be able to edit, resubmit, and avoid charges • Department charges may result from cancellations made after submission

31. Questions? • Carl-Assistant Director, Book Departmentcarl.wichman@ndsu.edu or 1-8015 • Alicia-Assistant Textbook Supervisor alicia.laferriere@ndsu.edu or 1-9478 • Jennifer-General Book Supervisor jennifer.autumnstar@ndsu.eduor 1-5744