Automatic Authority Processing: Shaping it to Your Needs (or Not)

1. Automatic Authority Processing: Shaping it to Your Needs (or Not) Bill Kelm, Willamette University Lihong Zhu, Washington State University Corey Harper, University of Oregon NWIUG 2006, October 17-18, 2006

2. Automatic Authority Control Processing • Automatically updates headings in bibliographic records. • Based on the valid form of the heading (MARC 1XX) in an authority record. • Triggered whenever an authority record passes through the system transaction file. • Manual = Page # 101467

3. Today’s Session • Authority Processing at: • Willamette University • Washington State University • University of Oregon

4. Willamette University • Weekly Headings Reports • Quarterly Notification Files • Current Cataloging Service • Reload Files & Scope Authorities • Problem With AACP • Benefit With AACP

5. Weekly Headings Reports • Consortium setting • Weekly reports based on III username • Authority records to delete (Acode1 = n) • Compiled and sent quarterly to Backstage • Blind references, duplicates, invalid headings, miscellaneous typographical errors

6. Quarterly Notification Files • Name new and changed • Subject new and changed • Set up load tables and test • Extra fields created • 12 151 Egypt • 13 451 Egypte • 14 451 {232}Agypten • 15 451 Egitto • 16 451 Egipet • 17 451 Egiptos

7. Current Cataloging Service • Four files created • CAT DATE within date 1 and date 2 and OCLC # > 0 or Marc Tag 999 > 0 • Location • No editing of files

8. Reload Files & Scope Authorities • Notification files loaded first • Load the new authority records • Current cataloging records reloaded • Authorities re-scoped • Reports posted to the web

9. Problem With AACP • Unexplainable changes to records: • Name authority record • 11 111 2 CRYPTO (Conference) • 12 411 2 International Cryptology Conference • Bib record • 14 111 2 CRYPTO (Conference)|d(1986 :|cUniversity of California, Santa Barbara)

10. Benefit of AACP • Death date fix (Ryan Finnerty, UCSD) • Gather all name only (not name/title) records that had a $d with "-1" or "-2“ • Using global update, copied the 100 field into a 490 field • Added "|wtemp" to beginning of each 490 field in the file • Remove the death date from the 490. Replace "-199" with [nothing], then "200" with [nothing], and then had to go back and get out all the extra digits after the hyphen using Global Update • Changed the 490s to 400s • Check next day to see how many the AACP cleaned up. • Back to file, delete all 400 fields that begin with |wtemp