Using Voyager’s Acquisitions Module in a Small College Library

1. Using Voyager’s Acquisitions Module in a Small College Library Ray Calvert – Coastal Georgia Community College

2. What is a small college library? • Enrollment • Budget • Staff • Collection

3. Coastal Georgia Community College Enrollment – 2002 - 2003 • Headcount – 2,398 - 8.5% increase over Fall 2001 • FTE – 1,361 – 12.1% increase over Fall 2001

4. Coastal Georgia Community College Library Budget – 2001 - 2002 • Total budget - $547,523 • Equipment/capital outlay budget - $94,053 - Includes $16,000 for supporting Brunswick Center programs

5. Coastal Georgia Community College Library Collection Expenditures – 2001 - 2002 • Periodicals - $50,928 • Standing orders - $7,331 • Books - $27,794 • Audiovisual - $4,000 • Binding - $4,000

6. Coastal Georgia Community College Library Collection Expenditures – 2001-2002

7. Coastal Georgia Community College Library Budget – 2002 - 2003 • Total budget - $420,369 • Equipment/capital outlay budget - $73,800 - Includes $12,800 for supporting Brunswick Center programs

8. Coastal Georgia Community College Library Collection Expenditures – 2002 - 2003 • Periodicals - $54,135 • Standing orders - $5,903 • Books - $12,594 • Audiovisual - $2,000 • Binding - $1,168

9. Coastal Georgia Community College Library Collection Expenditures – 2002-2003

10. Coastal Georgia Community College - Staff 1 Library Director 1 Staff Assistant 2 Public Services Librarians 1 Technical Services Librarian 2 Part-time Library Assistants 1 Media Services Director 1 Media Services Assistant 1 GSAMS Support Assistant

11. Coastal Georgia Community College - Collection Volumes – 45,918 Titles – 41,294 Microfilm-Units – 33,185 Serials subscriptions – 378 Audiovisual – 1,260

12. Coastal Georgia Community College – Library Mission Characteristics • Board of Regents transfer programs • DTAE programs • Brunswick Center – • Armstrong Atlantic State Univ. • Georgia Southern Univ. • Camden Center & Liberty Center

13. Coastal Georgia Community College – Additional Library Mission Characteristics • Open computer lab – 51 computers • College website management • GSAMS support • Learning Center • Student Support Services (a Federal TRIO Program)

14. Voyager’s Acquisitions Module • Vendor records • Ledgers and funds • Purchase orders • Invoices • Serial check-in records • Bindery records • EDI

23. CGCC Acquisitions Process Without Voyager

24. CGCC Acquisitions Process With Voyager

31. Voyager’s Acquisitions Module - Disadvantages • Time required to create purchase orders • Time required to create serials records • Difficulty with editing purchase order records once approved • Cataloging records in Voyager and OCLC are already established and must be removed if an order is canceled

32. Voyager’s Acquisitions Module - Advantages • Continuous collection budget tracking • Vendor records and histories • Ability to place orders online directly with the vendor • Received materials are available for use quicker

33. Solutions to Collection Budget Problems