ANNUAL REFRESHER

1. ANNUAL REFRESHER Industrial Security Briefing LAST UPDATED: FEBRUARY 2013

2. A security clearance is a privilege, not a right. • When you accept the privilege of access to classified information, you are also accepting the responsibilities that accompany this privilege. • This is a lifelong responsibility ANNUAL REFRESHER TRAINING, FEBRUARY 2013

3. What we’ll cover… The investigative and adjudicative process. Behavior that might jeopardize your clearance. Personal activities that must be reported to your security officer. Refresher of the basics ANNUAL REFRESHER TRAINING, FEBRUARY 2013

4. Need to Know & Eligibility ACCESS NEED TO KNOW ELIGIBILITY Eligibility is based upon the background investigation results and an official adjudication of those results. Before anyone can get a clearance, we must first establish that the individual will have a “need to know – or have access to – classified information.” Established by contract or position. Can be at the Secret or Top Secret Levels. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

5. Investigative and Adjudicative Process A security clearance is granted after a two-step process: • First step – the investigation. Inquiry into your past to gather evidence to help determine whether you can be trusted with classified information. • Second step – adjudication. Decision whether to grant or revoke your clearance based upon the investigative evidence. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

6. The eQIP – (SF 86) • U.S. Passport Information • Citizenship • Dual/Multiple Citizenship & Foreign Passport Information • Where you Have Lived • Where you Went to School • Employment Activities • Employment & Unemployment Record • Former Federal Service – (Excluding Military Service) • Employment Record Mental and Emotional Health Police Record Illegal Use of Drugs or Drug Activity Use of Alcohol Investigations and Clearances Financial Record Information Technology Systems Non-criminal Court Actions Association Record • Selective Service Record • Military History • People Who Know You • Marital Status/Living Arrangements • Relatives • Foreign Contacts • Foreign Activities • Foreign Activities • Foreign Business, Professional Activities, and Foreign Government Contacts • Psychological and Emotional Health All applicants will be required to complete an online questionnaire – very detailed. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

7. First Step: The Investigation Secret: National Agency Check/Local Agency Records Check Top Secret: Single Scope Background Investigation Conducted by the Office of Personnel Management (OPM) or Defense Security Service (DSS) For SCI Access, the agency holding the SCI will conduct additional investigations as per internal guidelines. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

8. Second Step: Adjudication • A review of your record of behavior (favorable and unfavorable) against the 13 adjudicative guidelines, or issues areas. • Guidelines are in place to ensure decisions are fair, impartial, and consistent. • “Whole Person Concept” – Adjudicators • carefully weigh a number of variables; • available, reliable information about you, • both past and present, • favorable and unfavorable ANNUAL REFRESHER TRAINING, FEBRUARY 2013

9. What makes the difference? Example: Three years ago, as a result of a divorce, employee was faced with financial difficulties, resulting in an inability to meet all financial obligations in a timely manner. The employee has addressed the issues with his creditors and has been paying down his bad debt as agreed. Nature, extent, and seriousness of possible derogatory information; Did you voluntarily report the information; Were you truthful and complete in responding to questions; Did you seek help and follow professional guidance. Have you demonstrated positive changes in your behavior ANNUAL REFRESHER TRAINING, FEBRUARY 2013

10. So, you’ve got your clearance. Now, how to keep it!

11. Standards of Conduct – The Guidelines • To maintain access, you must recognize and avoid behavior that might jeopardize your clearance. • Recognize behaviors in yourself or others that may need to be reported to your security officer and may signal that you or a co-worker may need assistance. • Early intervention is often the key to quick, effective resolution of problems without harming you or the organization. • Linked to the 13 adjudication guidelines. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

12. Behavior that might jeopardize your clearance … FINANCIAL Not paying your bills Living or spending beyond your means Not filing tax returns, tax evasion Getting calls at work from creditors A denial of credit Writing bad checks Failing to make child or spousal support payments Bankruptcy ANNUAL REFRESHER TRAINING, FEBRUARY 2013

13. Behavior that might jeopardize your clearance … ALCOHOL RELATED • Habitual or binge drinking • Going “on and off the wagon” • Underage drinking DUI, DWI Concealing alcohol at work or in car Irresponsible behavior while under the influence Arriving at work intoxicated or drinking on the job Can’t remember something that happened while drinking ANNUAL REFRESHER TRAINING, FEBRUARY 2013

14. Behavior that might jeopardize your clearance … CRIMINAL CONDUCT Arrest Theft Fraud (misuse of credit card - both personal or company issued, misuse of leave, fraudulent time reporting, fraudulent travel or expense accounting) Criminal conduct resulting in a dishonorable discharge Spouse or child abuse or neglect Pattern of disregard for rules and regulations (DWI, taking classified information home at night) ANNUAL REFRESHER TRAINING, FEBRUARY 2013

15. Behavior that might jeopardize your clearance … PERSONAL CONDUCT Recurring pattern of poor judgment, irresponsibility, or emotionally unstable behavior. Deliberate omission or falsification on your personal security questionnaire. Voluntary association with persons involved in criminal activity. Indications you may succumb to blackmail rather than risk exposure of a personal issue. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

16. Behavior that might jeopardize your clearance … DRUG INVOLVEMENT Use, possession, or acquisition of Illegal/illicit substances Misuse (use other than as prescribed), inappropriate possession, or inappropriate acquisition of prescription medication. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

17. Behavior that might jeopardize your clearance … PSYCHOLOGICAL CONDITIONS Pattern of abnormal behavior that casts doubt on your judgment, reliability. Emotionally unstable, irresponsible, dysfunctional, high risk, violent, paranoid, or bizarre behavior. Expression of bizarre thoughts or perceptions. Pattern of lying and deception. Failing to follow treatment advice (failure to take prescribed meds). Talk of attempt to hurt yourself or others. Inability to control anger. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

18. Behavior that might jeopardize your clearance … FOREIGN PREFERENCE Unreported personal contacts with foreign intel service, government or persons seeking classified information. Immediate family member who is a foreign national. Unreported close and continuing contact with a foreign national, including intimate contacts, roommate, or marriage. Possession of valid foreign passport Exercise of any right, privilege or obligation of foreign citizenship. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

19. Behavior that might jeopardize your clearance … INFORMATION TECHNOLOGY Unauthorized entry into any compartmented system. Attempting to circumvent or defeat security or auditing systems. Downloading, storing, or transmitting classified on or to unauthorized software, hardware, or information system. Introduction, removal, or duplication of hardware, software, or media to or from any system without authorization. Unauthorized use or abuse of a CAC. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

20. Behavior that might jeopardize your clearance … OUTSIDE ACTIVITIES Service or employment, whether compensated or as a volunteer, with • A foreign government • Any foreign person, organization, or other entity; • Any representative of a foreign interest; • Any foreign, domestic, or international organization or person involved in: • Intelligence • Defense • Foreign affairs • Protected technology ANNUAL REFRESHER TRAINING, FEBRUARY 2013

21. Behavior that might jeopardize your clearance … SECURITY VIOLATIONS Examples of security violations that may have a detrimental affect on your ability to maintain a clearance: • Unauthorized disclosures • “Indirect unauthorized disclosure” • Taking classified information home • Multiple security infractions • Downloading classified to an unapproved system (SIPRNET to NIPRNET) • Removing classified study notes • Deliberate failure to comply with security regs • Statements or actions that demonstrate an individual believes the security rules don’t apply to him/her • Unauthorized sharing of proprietary information ANNUAL REFRESHER TRAINING, FEBRUARY 2013

22. Behavior that might jeopardize your clearance … SEXUAL BEHAVIOR Criminal sexual behavior Pattern of compulsive, self-destructive and high risk sexual behavior that you are unable to stop ANNUAL REFRESHER TRAINING, FEBRUARY 2013

23. Behavior that might jeopardize your clearance … ALLEGIANCE TO THE U.S. Sabotage, espionage, treason, terrorism, or sedition Association or sympathy with persons who have committed or are committing any of the above Any statement or action that show allegiance to a country other than the U.S. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

24. Recognizing and Reporting Behavior • Exhibiting one or more of the described behaviors does NOT mean the individual is a security risk. • Security judgment is based on pattern of behavior, not a single action. “Whole Person” • If you are unsure, talk with your security officer or your supervisor. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

25. Self-reporting…Knowing what and when to report

26. Self- reporting on your Personal Activities • Change in Personal Status • Marital status – married, divorced • Cohabitation – living in spouse-like relationship • SCI or certain Special Access Programs: report early, particularly if your partner is a foreign national • Change of name • Foreign Travel • Receive clearance for travel to hazardous countries. • Security Office will provide State Dept advisories on hazardous conditions and any known security concerns. • Receive a defensive security briefing. • Complete security debrief upon return from travel. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

27. Self-reporting…. Suspicious Contacts • Must report contact with individuals of any nationality, either within or outside the scope of your official duties, in which: • Illegal or unauthorized access is sought to classified or otherwise sensitive information. • You may be concerned that you are a target of an attempted exploitation. • Cleared individuals must report all close and continuing relationships with foreign nationals. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

28. Self-reporting…. • Media Contacts • Inquiries about your job or organization. • Ongoing personal contacts with media representatives who cover your organization. • Pre-publication Review • SCI – mandatory • Technical paper, book, magazine article, or newspaper prepared for posting on internet, or lecture or speech that you prepare to give, must be cleared if it contains information or knowledge you gained during your current or any previous classified job. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

29. Self-reporting…. • Loss or Compromise of Information • Suspected or actual loss or compromise of classified or other sensitive information. • First Priority: Regain control of the classified material. ANNUAL REFRESHER TRAINING, JANUARY 2013

30. Self-reporting…. • Financial Problems • Filing for bankruptcy • Garnishment of wages • Have a lien placed upon your property for failing to pay a creditor • If involved in a short sale or foreclosure • Eviction from a residence for failure to pay rent or mortgage • An inability to meet financial obligations. • Arrests • Any, regardless of whether or not you were convicted or charges were dropped. • Other Involvement with the Legal System: Target of legal action such as being sued. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

31. Self-reporting…. • Psychological Counseling • Psychological treatment is reported unless it is for marital, family or grief counseling. • Strongly encouraged and endorsed. • Seeking help for routine life crises does not reflect adversely on an individual’s judgment. • Viewed as a positive sign that an individual recognizes that a problem exists and is willing to take steps toward resolving it. • Does not jeopardize your security clearance. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

32. So, I report a personal problem, then what? • If I report as required won’t I lose my clearance and get fired? • First, not reporting may be sufficient cause for your access to classified to be suspended. • Second – the company expects you to report. At some time in your life, you may face problems with inter-personal relationships, depression, alcohol, family issues, or similar difficulties. • A vast majority of those seeking professional help do not suffer damage to their career. On the contrary, it enables one to get help with an unmanageable problem in order to get on with life. • Early intervention is often the key to early resolution. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

33. Where to go for help Employee Assistance Program Place of Worship Financial or Credit counselors Supervisor Community Mental Health Centers Credit Unions or Banks Legal Services ANNUAL REFRESHER TRAINING, FEBRUARY 2013

34. Back to Basics…..

35. Protecting Classified Information Must never be left unattended. Must never be discussed in public places. Only sent via secure methods. Must be under the control of an authorized person. Stored in an approved storage container. Never be processed on your computer unless approved by the U.S. Government. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

36. Telephone Security • Discuss classified only on phones designated as secure. • When using a commercial phone, remember: • Do NOT discuss classified…do NOT attempt to “talk around” the classified information. • Terminate a call if the caller attempts to discuss classified. • Be alert to classified discussions around you. • Be aware that your non-secure phone call can be monitored! ANNUAL REFRESHER TRAINING, FEBRUARY 2013

37. Discussing Classified Information You must never reveal or discuss classified information with anyone other than those that are both properly cleared and has a need to know. It is your personal responsibility to know the person your are dealing with. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

38. Disciplinary Action We take security seriously and your actions not only affect you but could affect the business you work for. Keep in mind that should a security violation take place and if disciplinary action is warranted, it will be done so on a scale: • Minor issues – possibly a verbal warning • A second issue – may result in a written reprimand • Serious issue – may result in a loss of employment and/or access to classified. NOTE: Akima, at its discretion, may discipline or dismiss employees without following the measures outlined above, if such discipline or dismissal is deemed to be appropriate to the situation. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

39. Threat Awareness...Let us not forget who we support. Information concerning troop rotations, locations, equipment; and technology is classified for a reason. Unauthorized release of this information can have a detrimental effect of the survivability of soldiers and civilians working in conflict situations. ANNUAL REFRESHER TRAINING, FEBRUARY 2013

40. OPSEC and the Internet “Using public sources openly and without resorting to illegal means, it is possible to gather at least 80% of information about the enemy” (Attributed to an Al Qaeda Training Manual) How may the information you include in an e-mail or post on a website help an adversary…? • Our intentions • How we operate and our plans (CONOPS, OPLANS, SOP) • Movement of forces • Travel itineraries • Or simply the fact that your organization works with classified information and/or employs cleared personnel ANNUAL REFRESHER TRAINING, FEBRUARY 2013

41. Talk with your FSO Your FSO is available to discuss any matters with you that may affect your security clearance. ANNUAL REFRESHER TRAINING, FEBRUARY 2013