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<< DTC >> << Project Name >>

Project Initiation Meeting Presented By: << Delivery Manager >> << YYYY-MM-DD >> Office of the Chief Information Officer. << DTC >> << Project Name >>. Agenda. Introductions / Purpose Solution Delivery Branch SDLC Overview Client Involvement Branch Involvement Roles and Responsibilities

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<< DTC >> << Project Name >>

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  1. Project Initiation MeetingPresented By: << Delivery Manager >><< YYYY-MM-DD >>Office of the Chief Information Officer << DTC >> << Project Name >>

  2. Agenda • Introductions / Purpose • Solution Delivery Branch • SDLC Overview • Client Involvement • Branch Involvement • Roles and Responsibilities • Confirm Business Case and Scope • Project Approach • Next Steps 2

  3. Introductions • Welcome • Purpose of this meeting • Round Table introductions • Name • Area of expertise 3

  4. Purpose of This Meeting Provide insight into the Solution Delivery Branch Confirm Business Case and Scope Agree on Problem Statement Provide overview on Project Approach 4

  5. Solution Delivery Branch Overview EA – Enterprise Architecture PMO – Project Management Office AD – Application Delivery

  6. Solution Delivery Vision “To enable the successful delivery of innovative, supportable technology-based business solutions for our clients by providing vision, thought leadership and strategic investment.” 6

  7. Solution Delivery Organization 7

  8. SDLC: Overview S • Plan Objective • Confirm scope • Charter • Detailed plan • Risk Assessment PH. 2 PHASE 1 Indicates Go no-go Decision point PHASE 3 PHASE 4 Concept Initiate Analysis Design Execute Implement Close Support RFP PHASE 5 Plan Plan • Objective • Build/configure / test solution • Objective • Handover • Project closure • Objective • Implementation and Transition Objective CS Assessment of client request • Objective • PMO & EA review • Engage AD • Confirm sourcing Approach • AS/Ops engagement • Objective • Detailed business analysis • AS/Ops engagement • Objective • Detailed tech. solution design • AS/Ops engagement SDLC – System Development Life Cycle 8

  9. Client Involvement PHASE 1 PHASE 3 PHASE 4 PHASE 2 Concept Initiate Analysis Design Execute Implement Close Support PHASE 5 Plan Level of Client Engagement High Low Project Steering Committee Business Users (Project Team) End Users Project Sponsor 9

  10. Client Involvement 10

  11. SDLC: Branch Involvement PHASE 1 PHASE 3 PHASE 4 PHASE 2 Concept Initiate Analysis Design Execute Implement Close Support PHASE 5 Plan Level of Branch Engagement H L AD/EA/PMO AS/Ops CS Client Service (CS) Information Management / Protection 11

  12. High-Level Roles and Responsibilities • Project Steering Committee • Project Sponsor • Business User(s)

  13. Project Steering Committee • Provide overall guidance and strategic direction • Promotes success of project • Reviews the budget and project plans • Reviews and approves Project Scope changes • Clears obstacles to progress • Provides guidance to deal with Risks and project constraints

  14. Project Sponsor • Responsible to ensure business objectives will be achieved • Provides support from the Department (Business) perspective • Promote and maintain focus on the desired project outcome from the point of view of the end-users • Ensures Department commitment and communicates project progress to executive management • Provides support to the Project Manager • Enable project success by ensuring that Scope is managed effectively

  15. Business User(s) • Involved throughout project (part time or full time) • Provides input into detailed project planning • Provides knowledge of business processes • Engaged in requirements gathering and confirmation • Resolves business issues and escalates issues to the Project Manager as needed • Performs UAT testing, assists with training and project documentation • Become super-users for new solution • Develops policies and procedures required for new solution • Provides first level of support for new solution

  16. Confirm Business Case & Scope • << Review and confirm the business case, scope, and/or problem statement for this project. This information comes from the PID. >> 16

  17. Overview on Project Approach << Customize this slide for this project >> • PASR / Work-Offer / RFP • Project Kick-off • Detailed Project Plan 17

  18. Detailed Project Planning • Project Kick-off - Successful Vendor • Validate the business case, scope and approach • Complete stakeholder analysis • Complete detailed Project Plan • Prepare project Communications Plan • Complete Project Charter • Obtain all sign-offs / approvals on above from the Client Project Sponsor and OCIO Solution Delivery Director before proceeding with the next phase of the project 18

  19. Wrap-up • Review Next Steps • Questions • Thank you Solution Delivery… ….delivering solutions and enabling business transformation.

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