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Session “International standards for tender submission” Contract notice and time-tables: practical examples Johannes S. Schnitzer EBRD-Consultant, WOLF THEISS Kiev, 1-2 March 2012. Agenda. Contract notice – form and content Practical example Sequence of tender procedures
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Session “International standards for tender submission” Contract notice and time-tables: practical examples Johannes S. Schnitzer EBRD-Consultant, WOLF THEISS Kiev, 1-2 March 2012
Agenda Contract notice – form and content Practical example Sequence of tender procedures Time tables – practical examples
Advertising the contract: the contract notice (1) Contracts must generally be advertised (“Contract Notice”) Transparency: provide firms with sufficient information to decide if contract is of interest Competition: to allow maximum competition Contract Notice published in EU Official Journal of the European Union and in TED databank (Tenders Electronic Daily) http://ted.europa.eu/TED/search/searchResult.do GPA In the appropriate publication listed in Appendix II (of each GPA member)
Advertising the contract: the contract notice (2) Costs are born by EU Includes costs for translation Form and manner New standard forms since 2011 (EU regulation 842/2011 -- http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2011:222:FULL:EN:PDF Minimum information to be included in contract notice E.g. CPV allows suppliers to search for contracts of interest GPA: Minimum information according to Art 9 GPA summary notice containing Subject-matter of the contract; time-limits; address from which tender documents may be requested
Advertising the contract: the contract notice (3) Draft notice carefully to ensure compliance with transparency and equal treatment ! No material changes following publication otherwise new publication Language UNCITRAL-LAW): “language customarily used in international trade” EU-PPD: all EU languages (only original is binding) GPA: Summary notice in one of the official WTO languages
Advertising the contract: the contract notice (4) Practical example Procurement of computers by the Austrian Ministry of Justice See http://simap.europa.eu/enotices/changeLanguage.do?language=
state Procurement Planning Public Contract Two-stage tender procedure One-stage tender proceudre market Restricted / negotiateded procedure (with prior publication) Open procedure
Open Procedure: Sequence (according to EU-PPD) Contract Notice 52 days: Deadline for bid submission 10 days Bid Opening Bid Evaluation Award Decision 10 days Standstill Period Contract Award
Restricted Procedure: Sequence (according to EU-PPD) Contract Notice 37 days 10 days Deadline RTP Selection of Candidates 10 days Invitation to submitt bids 40 days - 10 days Deadline/ Bid Opening Bid Evaluation Award Decision 10 days Standstill Period Contract Award
Negotiated Procedure: Sequence (according to EU-PPD) Contract Notice 37 days 10 days Deadline RTP Selection of Candidates 10 days Invitation to submitt bids Deadline bid sumbission ? - 7 / 3 Tage Deadline/ Bid Opening Bid Evaluation + Negotiations Award Decision 10 days Standstill Period Contract award
Contact Johannes S. Schnitzer, Dr. iur, LL.M. Tel: + 43 / 1 / 51510 – 2350 Fax: +43 / 1 / 51510 – 665355 E-Mail: johannes.schnitzer@wolftheiss.com WOLF THEISS Attorneys-at-LawSchubertring 61010 ViennaAustria