Computer accounting with quickbooks 2018

1. Computer accounting with quickbooks 2018 Donna Kay Chapter 1 QuickBooks Quick Tour: Navigation and Settings

2. Welcome to QuickBooks 2018 What are Top 5 Tips for Learning QuickBooks? • Follow instructions step-by-step (QuickBooks can be unforgiving when steps are skipped). • Details matter. • If exporting reports to Excel, follow precisely the instructions in the Excel templates. • Learn how to troubleshoot QuickBooks & correct errors (see Chapter 17 and www.My-QuickBooks.com for tips). • Have fun learning QuickBooks!

3. Effective Learning strategy XPM • eXplore QuickBooks using the chapter with walk through screen captures. Focus on learning how to navigate and use QuickBooks. • Practice entering information and transactions into QuickBooks with end-of-chapter exercises. • Master QuickBooks with projects and case studies. The projects cover QuickBooks tasks from setting up new companies, entering transactions, and creating QuickBooks reports.

4. Get started • Download and install QuickBooks Desktop 2018 (see www.My-QuickBooks.com for link and instructions) • Download QuickBooks Starter Files (see www.My-Quickbooks.com or www.mhhe.com/kay2018) • Download Excel Report Templates (see www.My-QuickBooks.com) See Chapter 1 for step-by step instructions on how to use the files.

5. QuickBooks SatNAV QuickBooks SatNav divides QuickBooks into three processes: 1. QuickBooks Settings. This includes Company Settings and the Company Chart of Accounts. QuickBooks Settings are covered in Chapters 1 and 2. 2. QuickBooks Transactions. This includes recording transactions in QuickBooks. QuickBooks Transactions are covered in Chapters 3 through 8. 3. QuickBooks Reports. QuickBooks reports are the output of the system. QuickBooks Reports are covered in Chapters 9 and 10.

6. QuickBooks SatNAV

7. 3 1 QuickBooks navigation Three different ways to navigate QuickBooks software: • Home Page • Navigation (Icon) Bar • Menu Bar 2

8. The Home Page contains the following main categories of transactions and tasks: Customers and sales transactions Vendors and expense transactions Employees and payroll transactions Banking and credit card transactions Company tasks 2 5 QuickBooks HOME PAGE 1 4 3

9. Display QuickBooks report onscreen, then: Select Excel Select Create New Worksheet 1 2 Export QuickBooks reports to excel

10. 7 Export QuickBooks reports to excel 3 4 5 • Select Replace an existing worksheet • Click the Browse button and select your CH1 REPORTS Excel file. Select Open. • Select Sheet • Select Advanced • Uncheck Space between columns • Uncheck Include QuickBooks Export Guide worksheet with helpful advice • Select On printed report and screen • Click OK • Click Export • Save and close the Excel worksheet 8 6 9 11 10

11. 1 2 3 Quickbooks help and support To access QuickBooks Help: • Select Help Menu • Select QuickBooks Desktop Help • Enter Question or Topic to search

12. Quickbooks FILES QBW = QuickBooks (Working) File (used for entering transactions, preparing reports) QBB = QuickBooks Backup File (used to back up and restore QBW files)

13. Quickbooks backup and restore See Chapter 1 or Appendix B for step-by-step instructions on how to back up and restore your QuickBooks files

14. accounting essentials Accounting Essentials summarize important foundational accounting knowledge that may be useful when using QuickBooks.

15. Exercises • Exercises at the end of Chapter 1 provide you with practice. • Create QBB backups at the end of each exercise.

16. project 1.1 • Project 1.1 uses a QuickBooks Sample Company, Larry’s Landscaping and Design. • Follow instructions in your text for Project 1.1. • Restore the Project 1.1 STARTER file to start.