SCHOOL ASSESSMENT COORDINATOR ( SAC) TRAINING September 16 – 19, 2019

1. SCHOOL ASSESSMENT COORDINATOR (SAC) TRAININGSeptember 16 – 19, 2019 Cognitive Ability Testing –CogAT7 October 7 – 24 and November 4 – 12, 2019 RIVERSIDE PUBLISHING HOUGHTON MIFFLIN HARCOURT

2. CogAT7 Sections: 1 • Important Dates 2 • Introduction and Test Overview * 3 On Call Language Interpreters and TDAS Schoology Group 4 Roles and Responsibilities – SAC 5 Test Security and Policies 6 Test Administration and Test Materials After Testing and Returning Answer Documents 7 * Talent Development & Acceleration Services – (TDAS)

3. Important Dates Grades 1 through 5 Testing Window October 7– 24, 2019 Receive Grade 2 Testing Materials . . . . . . . . . . . . . . . . . . . .September 18, 2019 Grade 2 Student Files Posted to REA: Password Protected Reports Site – See Handout . . . . . . . . . . . . . . . . . . September 26, 2019 Receive Grade 2 Student Barcode Labels . . . . . . . . . . . . . . .October 2, 2019 Deliver To Be Scored Answer Documents to 360 . . . . . . . . . November 14, 2019 Before 3:45 to avoid buses SMART Delivery picks up remaining test materials . . . . . . . November 20, 2019, 9:00 AM Kindergarten Testing Window November 4– 12, 2019 Receive Kindergarten Testing Materials . . . . . . . . . . . . . . . .September 18, 2019 Receive Kindergarten Student Barcode Labels . . . . . . . . . . . October 30, 2019 Deliver To Be Scored Answer Documents to 360 . . . . . . . . .November 14, 2019 Before 3:45 to avoid buses SMART Delivery picks up remaining test materials . . . . . . . November 20, 2019, 9:00 AM 1 GT Identified and CogAT7 Results Results posted on the REA Secure Reports Site . . . . . . . . . .Week of December 9, 2019 Parents notified by US mail . . . . . . . . . . . . . . . . . . . . . . . . . .Week of January 1, 2020

4. Introduction and Test Overview • Form 7 of the Cognitive Abilities Test (CogAT) evaluates the level and pattern of verbal, quantitative, and spatial (nonverbal) reasoning abilities for students from kindergarten through grade 12 . These abilities reflect the overall efficiency of cognitive processes and strategies that enable individuals to learn new tasks and solve problems. • CogAT7 has three batteries – Verbal, Quantitative, and Nonverbal. Within each battery contains three subtests. The abilities evaluated are those that enable students to acquire, organize, store in memory, and recall information; to make inferences; to detect relationships; to comprehend and analyze problem situations; to form concepts; to discover and remember sequences; to recognize patterns; to classify or categorize objects, events, and concepts; to infer rules and principles; and to relate and use previous experience to accomplish new learning tasks or solve novel problems. 2

5. On Call Language Interpreters NEW • On Call Language Interpreters • Interpreters are employed with Saint Paul Public Schools • Interpreters speak the language • Get prior approval from your principal • Interpreters must use the translated Directions for Administration located on the REA web site: https://www.spps.org/Domain/10086 • To find an On Call Language Interpreter • Log into https://www.spps.org/Domain/13048 • Fees for On Call Interpreters: • $22.00 an hour for Hmong, Somali and Spanish • $27.00 an hour for all other languages • Budget code provided by TDAS: • Use budget code 01-005-118-388-6305-0000 • All On Call Language Interpreters are paid: • 2 hour minimum per visit • Complete a regular timesheet • Timesheets need to be sent to payroll with a Supplemental Pay Form • * On Call Interpreters are approved for oral interpretation only and cannot perform any written translation. 3

6. TDAS Schoology Group • TDAS Schoology Group • Items available on the TDAS Schoology Group are CogAT7 Nomination Communication Ideas and • 2019-20 CogAT7 Announcement letters in English, Somali, Hmong, Spanish and Karen. • Instructions to access the TDAS Schoology Groups are provided below: • https://schoology.spps.org/login • Log-in using your Active Directory information • Join the TDAS Schoology Group; Group access Code is: 6B59X-XDR7B • Approval is required when you request to join the group. A TDAS team member will approve access rights when requests are submitted • Information relating to the CogAT7 can be found in the (CogAT7 and Portfolio) Folder • Click on RESOURCES • Scroll down to the blue ASSESSMENT INFORMATION folder • Open the CogAT7 Information/Resources Folder

7. Roles and Responsibilities Before & During Testing – SAC • Before Testing • Creates testing schedules • Communicates decision for printing practice test materials • Inventories test materials immediately upon receipt • Consolidates and requests additional materials needed for testing • Completes the Additional Materials Request From (See handout in your folder) • Knows which grade 2 students need to test • Student File posted on the REA Password Protected Reports site (See handout in your folder) • Requests test materials for grades 1, 3, 4 & 5 (i.e. nominated students that have not been previously identified) • During Testing • Assures student barcode labels are attached to test booklets and answer sheets correctly or student demographics are properly bubbled/filled in if a label is not provided • Distributes test booklets, answer sheets, administration manuals and place markers to proctors • Assures all students have a good number 2 pencil with an eraser and a few extra on hand • Assures each student has a test booklet, answer sheet, scratch paper and place marker (place marker for Kdg & 1 only) • Assures alltest materials are to be kept secure and confidential at all times 4 • * Save white boxes for returning answer documents for scoring *

8. Test Security and Policies • Non-Disclosure Agreement • Test Security and Training Proctors • Requirements for Proctors • Test Administration Report (TAR) 5

9. Non-Disclosure Agreement • Nondisclosure Agreement • All proctors must complete the Nondisclosure Agreement. • Anyone with access to test items must sign • the Nondisclosure Agreement. • Anyone who may handle test materials must • sign the Nondisclosure Agreement. • Anyone who may come in contact with or see • test items or can be asked by a student about an • item must sign a Nondisclosure Agreement. • Nondisclosure Agreement included in your folder. • Nondisclosure Agreement is available on REA website: http://www.spps.org/rea

10. Test Security and Training Proctors • School SAC Meeting • You must • Hold a training session for your proctors • Have them sign-in to verify their attendance (Handout in your folder.) • Allow time for proctors to read and sign the non-disclosure agreement • Collect signed non-disclosure agreements • Topics to Cover during your Training Session • Practice Tests • Communicate decision for Practice Tests • Practice Tests must be administered to students at least one day before the actual/real test • Practice Tests can be sent home to parents • All Test Items are secure • Test items and student tests are not allowed to be reviewed by teachers, building staff or parent helpers • Parents are not allowed in testing rooms • Parents helpers are not allowed in testing rooms • Test items may not be reproduced in any form

11. Test Security and Training Proctors, cont. • Topics to Cover during your Training Session, cont. • Proctors Undertaking • Proctors will administer Practice Tests to their students at least one day before the actual/real test. • It is essential proctors review the directions for administering each subtest to familiarize themselves with the administration procedures and the exact words they will say to students. • Proctors must be impartial observers during test administrations. • Scratch paper must be collected from students before leaving the testing room and securely recycled. • Place a “Testing – Do Not Disturb” sign on the door during testing. (Copy in your folder.) • Arrange the room so that students will be separated from one another as much as possible. • Proctors must have materials available listed on page 13 before testing begins. • Materials Not Allowed During Testing • All visual aids such as word walls, posters and graphics where students will be testing must be covered or removed. • Cell phones, PDAs or translation devices may not be used. • Calculators and Dictionaries may not be used. • Parents and Parent Helpers are not allowed in the classroom during the CogAT7administration. • Proctors are not permitted to drink and/or eat while testing students.

12. Requirements for Proctors • Proctoring the CogAT7 Paper/Pencil Tests • It is essential proctors review the directions for administering each subtest to familiarize themselves with the administration procedures and the exact words they will say to students. • Proctors must be aware of the correct test level for each grade testing. • Kdg Level 5/6 • Gr 1 Level 7 • Gr 2 Level 8 • Gr 3 Level 9 • Gr 4 Level 10 • Gr 5 Level 11 Consumable Test Booklet * All grades are paper pencil testing. Separate Answer Sheet Non – Consumable Test Booklet

13. Requirements for Proctors, cont. • Proctors must have the following materials available before testing begins. Gr 2 Level 8 Directions for Administration For each Student: - Consumable Test Booklet - Pencil Kdg Level 5/6 Directions for Administration For each Student: - Consumable Test Booklet - Place Marker - Pencil Gr 1 Level 7 Directions for Administration For each Student: - Consumable Test Booklet - Place Marker - Pencils Proctor Only: Paper and Scissors for Subtest 8 Gr 3 Level 9 Directions for Administration For each Student: - Consumable Test Booklet - Pencil - Scratch Paper Proctor Only: Timing Device Gr 4 Level 10 Directions for Administration For each Student: - Non-Consumable Test Booklet - Answer Sheet - Pencil - Scratch Paper Proctor Only: Timing Device Gr 5 Level 11 Directions for Administration For each Student: - Non-Consumable Test Booklets - Answer Sheet - Pencil - Scratch Paper Proctor Only: Timing Device

14. Test Administration Report (TAR) • Test Administration Report (TAR) • Unusual or unexpected occurrence during testing • Room temperature, no tag markers, no scratch paper • Student becomes upset • Student is administered the incorrect test level • Student refuses to take or complete the test • Interaction with a parent • Student is disruptive • These are just examples, you may encounter different issues. 2019-2020 2018-2019 • TAR included in your folder. • TAR available on REA website: http://rea.spps.org

15. Test Administration and Test Materials • Grade 2 Student Lists • Specific Grade Test Requirements • Test Level and Mode • Untimed Paper Pencil Tests – Grades K - 2 • Timed Paper Pencil Tests – Grades 3- 5 6

16. Grade 2 Students Lists • REA Password Protected Report Site • - Active Directory Sign-in (Handout in your folder.) • Two Student Files • - Grade 2 Students Identified Receiving GT Services • - Grade 2 Students Non-GT Identified • Barcode Labels for Level 8 Test Booklets

17. Specific Grade Test Requirements • Kindergarten • - All Kindergarten students • Grades 1, 3, 4 and 5 • - Nominated students that have not been previously identified • Grade 2 • - Students that have not been previously identified

18. Test Level and Mode Grade Test Level Mode Kindergarten Level 5/6 Consumable Test Booklet 1 Level 7 Consumable Test Booklet 2 Level 8 Consumable Test Booklet 3 Level 9 Consumable Test Booklet 4 Level 10 Separate Answer Sheet with a Non-Consumable Test Booklet 5 Level 11Separate Answer Sheet with a Non-Consumable Test Booklet

19. Untimed Paper Pencil Tests – Kindergarten Levels 5/6 Screening Form – Consumable Test Booklet TaskEstimated Completion Time (minutes) Subtest 1: Picture Analogies Distribute testing materials 5-7 Review directions and sample items 5 Administer Picture Analogies 15 Subtest 2: Number Analogies Distribute testing materials 5-7 Review directions and sample items 5 Administer Number Analogies 13 Subtest 3: Figure Matrices Distribute testing materials 5-7 Review directions and sample items 5 Administer Figure Matrices 11 • Only one subtest can be administered • per day. 27 minutes 25 minutes 23 minutes

20. Untimed Paper Pencil Tests – Grade 1 Level 7 – Consumable Test Booklet TaskEstimated Completion Time (minutes) Test 1: Verbal Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 1: Picture Analogies 13 Subtest 2: Sentence Completion 13 Subtest 3: Picture Classification 12 Test 2: Quantitative Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 4: Number Analogies 13 Subtest 5: Number Puzzles 11 Subtest 6: Number Series 13 Test 3: Nonverbal Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 7: Figure Matrices 11 Subtest 8: Paper Folding 10 Subtest 9 Figure Classification 11 • Only one battery of three subtests can be administered per day. • Short breaks between subtests must be provided. 50 minutes 49 minutes 44 minutes

21. Untimed Paper Pencil Tests – Grade 2 Level 8 – Consumable Test Booklet TaskEstimated Completion Time (minutes) Test 1: Verbal Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 1: Picture Analogies 13 Subtest 2: Sentence Completion 14 Subtest 3: Picture Classification 13 Test 2: Quantitative Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 4: Number Analogies 15 Subtest 5: Number Puzzles 15 Subtest 6: Number Series 15 Test 3: Nonverbal Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 7: Figure Matrices 13 Subtest 8: Paper Folding 11 Subtest 9 Figure Classification 13 • Only one battery of three subtests can be administered per day. • Short breaks between subtests must be provided. 52 minutes 57 minutes 49 minutes

22. Timed Paper Pencil Tests – Grade 3 Level 9 – Consumable Test Booklet TaskEstimated Completion Time (minutes) Test 1: Verbal Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 1: Verbal Analogies 10 Subtest 2: Sentence Completion 10 Subtest 3: Verbal Classification 10 Test 2: Quantitative Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 4: Number Analogies 10 Subtest 5: Number Puzzles 10 Subtest 6: Number Series 10 Test 3: Nonverbal Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 7: Figure Matrices 10 Subtest 8: Paper Folding 10 Subtest 9 Figure Classification 10 • Only one battery of three subtests can be administered per day. • Times must be strictly enforced. 42 minutes 42 minutes 42 minutes

23. Timed Paper Pencil Tests – Grade 4 Level 10 – Answer Sheet & Non-Consumable Test Booklet TaskEstimated Completion Time (minutes) Test 1: Verbal Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 1: Verbal Analogies 10 Subtest 2: Sentence Completion 10 Subtest 3: Verbal Classification 10 Test 2: Quantitative Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 4: Number Analogies 10 Subtest 5: Number Puzzles 10 Subtest 6: Number Series 10 Test 3: Nonverbal Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 7: Figure Matrices 10 Subtest 8: Paper Folding 10 Subtest 9 Figure Classification 10 • Only one battery of three subtests can be administered per day. • Times must be strictly enforced. • Separate Answer Sheet & Non-Consumable Test Booklet. 42 minutes 42 minutes 42 minutes

24. Timed Paper Pencil Tests – Grade 5 Level 11 – Answer Sheet & Non-Consumable Test Booklet TaskEstimated Completion Time (minutes) Test 1: Verbal Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 1: Verbal Analogies 10 Subtest 2: Sentence Completion 10 Subtest 3: Verbal Classification 10 Test 2: Quantitative Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 4: Number Analogies 10 Subtest 5: Number Puzzles 10 Subtest 6: Number Series 10 Test 3: Nonverbal Battery Distribute testing materials 5-7 Practice items and answer questions 5 Subtest 7: Figure Matrices 10 Subtest 8: Paper Folding 10 Subtest 9 Figure Classification 10 • Only one battery of three subtests can be administered per day. • Times must be strictly enforced. • Separate Answer Sheet & Non-Consumable Test Booklet. 42 minutes 42 minutes 42 minutes

25. Test Materials • Receipt of Test Materials • Request Additional Materials • Barcode Labels Available for Grades K & 2 • Supply List for Testing Students

26. Receipt of Test Materials • Receipt of Test Materials for Grades K & 2 • Testing materials for grades K & 2 will be delivered to your school office by SMART Delivery on Wednesday, Sept. 18, 2019 • School Packing List (white) • Use to inventory materials • Scan/email Robin Lane for additional materials at robin.lane@spps.org(Copy in your folder.) • Save your packing/inventory list • Test Materials for Nominated Students that have not been previously identified in Grades 1, 3, 4 & 5 • Testing materials for grades 1, 3, 4 & 5 will be ordered by the SAC • Testing materials will be delivered via SMART Delivery • School Packing List (white) • Use to inventory materials • Scan/email Robin Lane for additional materials at robin.lane@spps.org(Copy in your folder.) • Save your packing/inventory list • * Save white boxes for returning answer documents for scoring. *

27. RequestAdditional Testing Materials • Additional Testing Materials • Complete the Additional Testing Materials Form and scan/email to Robin Lane at robin.lane@spps.org Robin Lane at robin.lane@spps.org Research, Evaluation & Assessment • Request for Additional Testing Materials included in your folder. • Request for Additional Testing Materials available on REA website: http://www.spps.org/rea

28. Barcode Labels Available for Grades K & 2 • Proctors must verify Pre-Id information prior to applying the labels to the answer documents. • If the label is correct, place the label in the designated box on the answer document. • If the label is incorrect, securely dispose of the label and hand bubble the student information on the answer document. See page 30 for example. • If the label is incorrector applied to a test book by error, mark an “X” on the front and back cover of the test booklet. • - Place these test booklets in a box so they cannot be used. • Before applying labels to test booklets, verify you have the correct test booklets. • Kdg Level 5/6 • Grade 1 Level 7 • Grade 2 Level 8 • Grade 3 Level 9

29. Supply List for Testing Students • Proctors must have the following items available before testing begins: • Practice Test Materials, please see page 9 • Directions for Administration • - Copy of the Directions for Administration manual for each level administering. • Test Booklets, Test Books and Answer Sheet • - Consumable Test Booklets for grades K – 3. • - Non-Consumable Test Books for grades 4 and 5. • - Separate Answer Sheet for grades 4 and 5. • - A copy of each test booklet/test book for each level they are administering. • Place Markers • - One place marker for each student in grades K and 1 and an extra marker for the proctor. • Pencils • - Each student must have a sharpened No. 2 pencil with a good eraser. Have some extra pencils • on hand. • Paper and Scissors – for Proctor use only at Grade 1 Level 7 • - An 8.5 x 8.5 square piece of paper and scissors are needed for the Paper Folding Subtest 8 for grade 1 only.(Paper provided in your folder.) (Included in your folder.)

30. After Testing and Returning Answer Documents • Prepare Answer Documents for Scanning • Organize Answer Documents for Scoring • Paperwork to REA • Returning Unused Materials 7

31. Prepare Answer Documents for Scanning • Ensure consumable test booklets and answer sheets can be scanned. Verify each document appears as follows: • completed in a No. 2 pencil • in good physical condition – not torn, • creased, or damaged • barcode labels are positioned • correctly • No barcode label – complete areas as • shown with a No. 2 pencil

32. Organize Answer Documents for Scoring • Organize consumable test booklets and answer sheets to be scored: • Complete one blue text Grade/Class ID Sheetfor each grade. • Place the completed blue text Grade/Class ID Sheet on top of those specific grade answer documents. • Place the already completed purpletextBuildingIDSheeton top of the blue text Grade/ClassID Sheet. • Pack documents in their original white shipping boxes. • Number boxes in order. E.g. Box 1 of 4, 2 of 4, etc. Top of Box Building ID Sheet Grade ID Sheet for Grade K Grade K Ans Docs Grade ID Sheet for Grade 2 Grade 2 Ans Docs Grade ID Sheet for Grade 5 Grade 5 Ans Docs Bottom of Box • All answerdocuments and boxes must be packed consecutively by grade. • Only deliver answer documents to be scored in white boxes to 360 Colborne on Thursday, • November 14, 2019 before 3:45pm to avoid Bridgeview buses.

33. Paperwork to REA • Paperwork to REA after the testing window closes • Scan/email or send your paperwork through district school mail to Robin Lane, 360 Colborne, 3rd Floor • Or place your paperwork in box 1 with your extra test materials to be picked up • by SMART Delivery on November 20, 2019 • Copy of Proctor’s Training Sign-in Sheet • Nondisclosure Agreements; one for every person having access to CogAT7 test materials • Test Administration Report (TAR) (Copy in your folder.) • Please do not include or bring your paperwork when you drop off your answer documents for scoring

34. ReturningUnused Materials • Returning Unused Test Materials after the testing window closes • Count all unused, damaged test booklets and administration manuals and place in boxes. • Complete the Unused, Extra Test Materials and Directions Return Form. • (Handout in your folder.) • Place the completed form in box number 1 and seal boxes with tape. • Place boxes in school office the morning of Wednesday, November 20, 2019. • SMART Delivery will begin picking up boxes at 9:00 AM on Wednesday, November 20, 2019.

35. Contact Information Questions regarding CogAT7 test materials and administering the CogAT7 contact: Robin Lane Districtwide Assessment Coordinator Office: 651-767-8257 Cell: 651-335-3594 Email: robin.lane@spps.org Research, Evaluation & Assessment – (REA) https://www.spps.org/Domain/10086 Questions regarding Announcements for Families, Portfolio Process, Non-SPPS Students and CogAT7 results contact: Benjamin Lacina Office: 651-744-7504 Email: benjamin.lacina@spps.org Talent Development & Acceleration Services – (TDAS) http://tdas.spps.org