Business Managers Meeting

1. Business Managers Meeting Fall 2010 Alice Miller

2. Business Managers Meetings • Business Manager Meetings Provide Up-to-the-Minute Information on Funding and Regulatory IssuesWe have a state budget at long last, and Business Managers meetings begin this week!  Alice Miller, CCSA’s Director of Knowledge Management, will be on hand to dispense up-to-the-minute information on the newly-passed budget, the current funding rates, updates on categorical programs, the new deferrals -- plus legislative and regulatory updates.  This session will be interactive with time for questions and answers.  Meetings will be held on the following dates:October 18, 10 a.m. to 12 p.m., online • October 19, 10 a.m. to 12 p.m., online • October 22, 10 a.m. to 12 p.m., Fresno • October 25, 10 a.m. to 12 p.m., online • October 26, 10 a.m. to 12 p.m., online • October 28, 10 a.m. to 12 p.m., San Diego • To register please visit the Events page on the Association’s Web site. 

3. Charter Good News Budget includes funding for items that were high priority for the Association’s budget advocacy this year: • $75 million for the Charter School Facility Grant Program (SB 740) and language that will provide eligible schools with funding in the year in which costs are incurred • $9 million, $127 per average daily attendance, in a new categorical block grant supplement for new start up charter schools that have opened since 2008-09, to compensate for funds not accessible due to the categorical flex program – based on P2 • $210 million in mandate reimbursements will go out on a per ADA basis and include charter schools

4. Budget Summary • Close an estimated $17.9 billion deficit for the 2010-11 fiscal year • Over-optimistic assumptions and • One-time solutions used to balance the budget • Concern for more mid-year adjustments • Unemployment 12.4%, Employment will rise 1.90% after three years of decline • Personal income is expected to increase 3.70% • But the unemployment rate will remain high at 11.0% in 2011

5. Budget Deficit Solutions • $7.8 billion of ongoing and temporary cost or service reductions (pension, mental health, CalWORKS) • $5.4 billion of new federal funding (most of it not yet approved by Congress) • $3.3 billion in increased revenues which in turn increases the Prop 98 level • $2.7 billion of largely one–time loans, transfers, and funding shifts including additional deferrals

6. Prop 98 • Proposition 98 funding is slightly higher in 2010–11 ($49.7 billion) than the revised 2009–10 level ($49.5 billion) • Suspended the Proposition 98 minimum funding for 2010–11. Estimate the minimum guarantee would require $53.8 billion, which is $4.1 billion higher than the amount appropriated for 2010–11. •  Estimate the 2009–10 settle–up obligation is $1.8 billion. $9.5 billion total maintenance factor

7. K-12 • Settle–Up Funds  $300 million to begin to meet the outstanding 2009–10 Proposition 98 settle–up obligation • Federal Funds  $1.2 billion Jobs Fund to retain K-12 jobs. $272 million from the last round of federal stabilization funding from the 2009 stimulus package. • Vetos eliminating $133 million in mental health repayments for K-12, $256 million in stage 3 childcare for CalWORKs, and $775 million from the Alternative Schools Accountability Model (ASAM) • Deferrals $1.7 billion for K–12 education

8. New Deferrals • Permanent deferral in the amount of $1.7 billion with timing proposed for April/May 2011 to July 2011 • One-time deferral from October 2010 to November 2010 with the dollar amount to be determined • ~~ Zero in February, March and June. The question is the exact %’s from  April and May (exemption Jan 5th) • http://www.cde.ca.gov/fg/fi/ir/mar10deferral.asp • Deferrals ‘10-’11 now ~28.5% of total apportionment

9. SSC Deferral Schedule

10. Deferrals SSC

11. Proposition 98 Funding at Different Points in Time For 2010-11, the budget provides ongoing Proposition 98 funding of $49.7 billion, which, even with the suspension of Proposition 98, is higher than the amount projected at the May Revision.

12. New School Funding • New Schools one-time block grant for categorical flex programs using base year calculations 2008-09, ‘09-’10, ‘10-’11 - $127 calculated on P2 ADA • SHI, High School Counseling, Arts and Music Block Grants, etc. • Conversions not eligible • CSR – no new language in budget bill re. CSR for new and growing schools • Not in categorical flex program • Adequate language exists, working with DOF and CDE

13. SB 740 Facility Grants • Approximately $60 million for 2010-11 • Grant levels and eligibility requirements remain the same ($750 ADA, 75% rent, 70% FRL) • Permanent provision for current year funding • Prior year funding first

14. Mandates • $300 in one time mandate reimbursements • Controller & Mandates Commission situation unchanged • $210 million in one-time funding will be allocated on a per-ADA basis to all LEAs including charter schools • The mandate offset would only apply to the extent there were outstanding claims.  (So, for most charters, they would get the funds, but the mandate offset is a moot issue) • $27-35 per ADA

15. Block Grant Estimates http://www.cde.ca.gov/fg/aa/pa/pa1011.asp  The initial advance apportionment was calculated without a deficit factor. Because a deficit factor has been reinstated through the 2010-11 budget process, the entitlement amounts are significantly reduced from the first calculated advance apportionment. As a result, the October payment has been adjusted to reflect a lower entitlement amount.. 2010-11 Final Budget Estimate Block Grant Rates +Estimate+ * 2009-2010 rate $410

16. Estimating Rules of Thumb ADA estimates • Federal funding CA receives ~~1/10 of total ADA and FRL nationally • $5 billion = ~~$500 million for CA • State funding = 6 million students divided by funding source • $1.2 B = $200 per ADA

17. Categorical Flexibilities • June 30, 2012 expiration: -- 1/3 statutory reserves ‘09-’10, ’10-‘11 must show progress, restore reserve levels ‘11-’12 -- CSR flex penalties • June 30, 2013 expiration: • Tier III flexibilities • ADA base year flexibilities (ROP, CTE, etc.)

18. Change in Kindergarten Age • Changes the date for students starting kindergarten – they must turn five on or before: • December 2 for the 2011-12 school year • November 1 for the 2012-13 school year • October 1 for the 2013-14 school year • September 1 for the 2014-15 school year and each school year thereafter • Requires school districts to offer a transitional kindergarten program, which is phased in over three years beginning in 2012-13 • Defines transitional kindergarten as the first year of a two-year kindergarten program • Uses curriculum that is age and developmentally appropriate

19. Student Fees • ACLU lawsuit (limited districts and schools) • No fees for elective or compulsory classes • No security deposits (books, lockers, etc.) • Uniforms, musical instruments, science equipment or supplies • No fees for extracurricular activities, fees for “recreational activities” not “educational activities” – impact on field trip costs • Fiscal Management Advisory 97-02

20. Ed Jobs Bill • http://www2.ed.gov/programs/educationjobsfund/applicant.html • LEA Charter Schools Eligible • Employees meet criteria , not contractors • CMO employees may be eligible under certain conditions (common law agency test – hire, fire, set rules, supervision, employee records, etc.). Update last week • School within an LEA (locally funded charters) • Funds may be spent for expenses incurred as of, but not prior to, August 10, 2010 • All funds must be spent by September 30, 2012

21. Medical Update • Medical Insurance and new Federal Plan phased in requirements • Could increase costs – beware and review coverage and rates • Dependent coverage continues to age 26 • Preexisting condition exclusions cannot be applied to dependents under age 19 • Preventative services must be at no additional cost to participants • Lifetime benefit limits are prohibited • “Essential health benefits” have no annual benefit limits

22. PERS/STRS PERS board not dependent on legislative action to approve increases Pension Reforms in Budget (new employees @’99 level, Bell type compensation) STRS fund significantly underfunded. Does require legislative action to increase contribution rates. None proposed currently. Penalties for late filings and errors implemented in October 2011.

23. PSCG & Federal Waivers • Confusion with salaries and facilities limitations • “uses of grant funds for salaries tied to capacity building required no waiver and could occur through the life of the grant. ” • “What they did provide a waiver for was use of grant funds for other uses until deferred funds flow for startup charters.”   • Not a facility grant: $ for planning year, remodel for instructional needs, ADA • http://www.cde.ca.gov/fg/fo/r1/pcsgp10rfa.asp • For public use by Monday, November 1, 2010

24. October 2010 Deadlines • Class-size penalty waiver requests due to the CDE www.cde.ca.gov/re/lr/wr/hottopics.asp#CSR • 29 California Basic Educational Data System (CBEDS) data due • www.cde.ca.gov/ds/sd/cb/materials.asp • Charter School 20 Day Attendance Report due to the CDE www.cde.ca.gov/fg/aa/pa/ch20dayactual1011.asp • CELDT testing deadlinewww.cde.ca.gov/ta/tg/el/ • Quarterly CMDC report due to the CDE for LEAs to receive Title I, • Part A; Title I, Part D, Subpart 2; and Title II, Part A apportionment • www.cde.ca.gov/fg/aa/cm/index.asp

25. November 2010 Deadlines 1 Deadline for submitting Proposition 39 facilities request www.calcharters.org/2010/05/proposition-39.html Deadline for development groups who plan to request facilities for proposed new charter schools to submit their charter petition to their chartering agency www.calcharters.org/2010/05/proposition-39.html

26. December 2010 Deadlines • Deadline to place materials orders for the 2011 Standardized • Testing and Reporting (STAR) Program • www.startest.org/instruct.html • Deadline for district to make written objections to school’s enrollment projections in Proposition 39 requests www.calcharters.org/2010/05/proposition-39.html • First interim financial reports reflecting all budget changes through • October 31 is due to the chartering LEA & the County Office of Education, in the county in which the charter school is located • Ed. Code, Section 47604.33(a)(2) • Copies of charter school annual independent financial audit reports for • the prior fiscal year due to chartering agency, Controller, county superintendent and CDE • Ed. Code, Section 47605

27. Start a Charter School Start a Charter School Participate in a series of free workshops for charter school founders! Are you an educator or community member wondering what it takes to create your own school? 10/20 How to Start a Charter School – Learn the basics of charter school law and the process for starting a charter school in your community 10/27 Develop Your Founding Team – Identify the basic skill set and experience needed to open a high quality charter school. 11/3 Charter Petition Framework and Content – Understand the petition requirements and learn how to structure a quality charter petition. 11/17 -19 Regional Charter School Opportunities and Needs – Analyze the current charter landscape and identify local areas of need and opportunity. To register, go to www.calcharters.org, Select the “Events” link at the bottom of the page and sign up For additional information, please contact Willow Harrington at: wharrington@calcharters.org

28. Performance Institute • Assessment & Accountability 101 • October 19, 2010 - 3:30 to 5:00 pm (90 min webinar) • Position your school for success by gaining a better understanding of the landscape of charter assessments and accountability in California. Learn what assessments and accountability requirements are essential in CA. Get tips and recommendations of other assessments that can help your charters increase and enrich student learning. • Creating A Positive School Culture • October 26, 2010 - 3:00 pm to 4:30 pm (90 min webinar) • Learn about essential elements of creating and enriching a positive school culture at your charter school. Promising practices shared will integrate common-sense charter approaches with research insights to equip you with implementation strategies to enhance your culture. Presenter will speak from experience of his PhD studies dissertation and a principal of a charter school. • Achievement Monitoring Using Benchmark Assessments • November 18, 2010 - 3:00 to 4:30 pm (90 min webinar) • Meaningful assessments help your school facilitate teacher effectiveness and student learning, and benchmark assessments provide the real-time achievement monitoring that is a cornerstone of success. Learn about how to develop and implement meaningful benchmark assessments to gain frequent data on student learning and help enhance teaching approaches and your instructional program.

29. Group Purchasing = Saving$ CCSA negotiates agreements so our member schools can purchase products and services at a discount that might not be available for a stand-alone charter school. • Free next-day shipping on office and classroom supplies • Up to 50% savings off list price! • www.staplesadvantage.com/californiacharter or (866) 671-5935 x278 • Multi-functional copies to meet your imaging needs • Average of 50% savings • jacqueline_lewis@danka.com or 800.836.2292 x67 • Software and hardware discounts from CDWG and Microsoft Education • Visit http://www.cdwg.com/CCSA What other products/services agreements should CCSA pursue to save members money? Look for a survey after the business manager meetings to get your feedback.

30. Questions? • amiller@calcharters.org • 415-318-6646