Reimbursement Procedures

1. Reimbursement Procedures Phone # 334-242-5246 E-mail : valerie.byrd@adeca.alabama.gov By :Valerie Byrd

2. Reimbursement Guidelines • Reimbursements should be submitted on an as needed basis, but no more than once a month. • Reimbursements should not be less than 10% of the total project costs or $4000.00 whichever is greater. • All sponsors should submit at least one billing every three months • Project billings should be based on only expenditures incurred and paid or on the value of in-kind or donated services, materials, or supplies used to develop the project.

3. Reimbursement Forms • The following forms must be completed and submitted with each reimbursement request. Failure to do so will delay your reimbursement request. • Tabulation of Reimbursement Cost Form • Reimbursement Request Form

4. Reimbursement Checklist This is a checklist of things that need to be included with each reimbursement. Checklist • The reimbursement request form should be completed and signed by the chief elected official. The reimbursement request cannot be processed without an authorized signature. • A tabulation of reimbursement cost form should also be completed and summed and included with the reimbursement request form. • There must be a copy of an invoice for every item listed on the tabulation form. • There must also be a copy of a cancelled check for every item listed on the tabulation form. • Bid Tabulations