MS-Word XP

1. MS-Word XP Lesson 1

2. Introduction of MS-Word • Word processing software • Advantages • Less time takes to create a document/ file • Ability to change or edit a document • Easily revise or update it by inserting or deleting text • Rearrangement of selected areas of text • Combining text in another file with your document • Easily control the appearance or format of the text

3. Opening MS-Word • Method 1 • Click on start button in task bar • Select all programs • Select Microsoft office • Click on Microsoft Office Word • Method 2 • Click on start button • Click on run • Type winword • Click on ok • Method 3 • Double click on MS-Word shortcut on desktop

4. Creating shortcut to MS-Word • Right click on desktop • Select new sub menu • Click on shortcut menu item • Click browse button’ • Select c:\program files\microsoft office\office11\winword.exe and click ok • Click on next • Type shortcut as MS-Word • Click on finish button

5. MS-Word XP interface Title bar Menu bar Standard & Formatting tool bar Ruler Cursor Page View buttons Status bar

6. Adding or Removing a Tool Bar • Open MS-Word • Click on view menu • Select tool bars sub menu • Select a tool bar to add or cancel a tool bar to remove in check box menu items Adding or Removing a Ruler • Open MS-Word • Click on view menu • Select a ruler to add or cancel a ruler to remove in check box menu item

7. Opening a New Document • Click on file menu • Click on new menu item • Click on blank document option in new document task pane • MS-Word file – Document • You can use new blank document button in standard tool bar to opening a new document

8. Saving a File • Open word and type the text of document or file • Click on file menu • Click on save menu item • Browse the location and create the new folder (optional) and type a file name and click on save button in save as dialog box. File extension of word is .doc

9. Saving a Word File in Another Location • Click on file menu • Click on save as menu item • Browse the location and create the new folder (optional) and type a file name and click on save button in save as dialog box. Save- Initial save location Save As- Save the file to new location or giving another file name

10. Opening a File • Open word • Click file menu • Click open menu item • Browse and select the file and click on open button in Open dialog box

11. Status Bar Elements • Page - Indicates the page of text displayed on the screen • Sec - Indicates the section of text displayed on the screen • 1/1 - Indicates the number of pages from the beginning of the document to the displayed page and the total pages in the document. • At -Indicates the vertical position of the insertion point from the top margin of the page. • Ln - Indicates the virtual position of the insertion point from the top margin of the page. • Col -Indicates the virtual position of the insertion point from the top margin of the page.

12. Closing a File • Click on file menu • Click on close menu item • You can use close button in menu bar Exiting from Word • Click on file menu • Click on exit menu item • You can use close button in title bar