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MBUG 2013

MBUG 2013. Session Title: An Overview of EPAF and How It Works Presented By: Mrs . Angela Q. Grandberry, Benefits Specialist Institution: Alcorn State University September 17, 2013. Session Rules of Etiquette. Please turn off your cell phone

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MBUG 2013

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  1. MBUG 2013 Session Title: An Overview of EPAF and How It Works Presented By: Mrs. Angela Q. Grandberry, Benefits Specialist Institution: Alcorn State University September 17, 2013

  2. Session Rules of Etiquette • Please turn off your cell phone • If you must leave the session early, please do so discreetly • Please avoid side conversation during the session

  3. General Overview of an EPAF • What is an EPAF (Electronic Personnel Action Form)? • What is the purpose of an EPAF? • Where to find an EPAF? • Who creates an EPAF? • How to save, correct, & submit an EPAF?

  4. What is an EPAF? • Electronic Personnel Action Form • An online form, originated by a department to submit employment data changes. • EPAFs replace paper forms in processes such as hiring a new employee, updating job labor distribution, changing an employee’s title, adjusting an employees salary, and more. • Each EPAF has pre-assigned approval levels, which represent electronic signatures approving transaction.

  5. The Purpose of an EPAF • Electronic Personnel Action Form went live at Alcorn State University on January 1, 2013. • It was designed to accommodate an efficient approval signature processing for Human Resource Payroll operations. • The Electronic Personnel Action Form function of Banner Online Services allow for paperless processing of personnel actions.  

  6. An EPAF is an electronic venue to process employment actions that would apply information to the NBAJOBS, PPAIDEN and/or PEAEMPL forms. • EPAF’s are simple, concise, and allow many values or data elements to default into the form without manual data entry.  • The EPAF enables users to process personnel actions rapidly, through an electronic approval queue, and provides an audit trail of all approval/disapproval history.

  7. Functions of an EPAF • Enter and submit electronic transactions • Select your approval action • Track the transaction through the process • Add comments to a transaction

  8. Advantages of an EPAF • Provides a web-based front-end for processing personnel transactions • More user-friendly environment • Transactions are processed in a timely manner • Email notifications assist with communication

  9. EPAF User Types • There are three different types of EPAF users: • Originators – users who begin an EPAF action • Approvers – users who must approve an EPAF action • Proxies – users who are designated by an Approver with specific authority to approve actions on the Approver’s behalf.

  10. Types of EPAF • Alcorn State University currently have 30 EPAF actions • Some of them include the following: • New Hire • Rehire • Creating a 9 month Assignment • (Start dates of 1st or 15th ONLY) • Promotion • Title Change Only • Salary Adjustment • Separation from University Employment • Transfer • Temp Hire

  11. Demonstration & Questions

  12. Contact Information:Mrs. Angela Q. GrandberryBenefits SpecialistAlcorn State University Email: aqgrandberry@alcorn.eduPhone: 601-877-6184Fax: 601-877-6389

  13. Thank You!

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