How Do I Use the DegreeWorks Student Audit Worksheet?

1. How Do I Use the DegreeWorks Student Audit Worksheet?

2. DegreeWorks Your Guide to Degree Completion The DegreeWorks audit worksheet is a web-based tool that provides real-time advice for degree progression. DegreeWorks is designed to aid and facilitate academic advising, but it is not intended to replace advising sessions.

3. DegreeWorks DegreeWorks uses the student’s catalog year and associated degree requirements to produce a degree audit worksheet. DegreeWorks data is updated nightly. Any modifications to student data, such as a change in registration, change of major, and change of grades, will be reflected within 24 hours.

4. DegreeWorks • A DegreeWorks audit is available for students on curriculum sheets dated fall 2010 or later. That is, the student’s catalog year for the major must be 2010-2011 or later. • A student on a curriculum prior to fall 2010 can use the What-If function of the DegreeWorks degree audit. However, the audit will be based on degree requirements for the current academic year.

5. DegreeWorks • Any course work taken on the quarter system will not be applied by DegreeWorks. If you have quarter work, please see your advisor for information about outstanding degree requirements. • A complete DegreeWorks audit may not be available for students who transferred to GSW prior to fall 2014. If you fall into this category, please refer to the transfer evaluation mailed at the time of your acceptance or see your advisor to determine application of transferred courses.

6. DegreeWorks The audit worksheet will display the following: • Student Information • Example: major, GPA, hours

7. DegreeWorks The audit worksheet will display the following: • Student Information • Example: major, GPA, hours • Degree and Non-course Requirements • Example: Legislative requirements

8. DegreeWorks The audit worksheet will display the following: • Student Information • Example: major, GPA, hours • Degree and Non-course Requirements • Example: Legislative requirements • General Education and Major-RelatedCourse Requirements • Example: general education requirements and major field requirements

9. DegreeWorks There are two views of the worksheet that the student may use: The Student View and the Registration Checklist. To access either of the two views, go to the drop-down box on the Worksheet tab.

10. DegreeWorks After clicking on the drop-down arrow, select the view you want to see. Then click on the View tab.

11. DegreeWorks The Student View displays all courses the student has taken as applied toward the student’s current degree program requirements. This view is most similar to the student’s academic transcript, but does not replace the official transcript available through the Registrar’s Office.

12. Student View Information . The Student View section displays up-to-date academic information about the student.

13. Student View Information . Holds that prevent registration are displayed on the student view audit worksheet. If you have a hold, you will need to take care of it prior to registration for the next term.

14. Student View Information . Students should apply for graduation two semesters prior to the anticipated semester of graduation. Codes used to indicate status are AF (applied for fall) AS (applied for spring) AU (applied for summer) CP (complete pending current semester grades) RA (needs to reapply for graduation) A blank field indicates that the student has not applied for graduation.

15. Student View Information The Degree Progress bar is a general indicator. It is not meant to precisely gauge degree progression. The Degree Progress bar is a general indicator. It is not meant to precisely gauge degree progression.

16. Student View Information The Legend provides definitions of symbols used in the audit.

17. Degree & Non-Course Requirements on Student View The Degree block is a summary of all blocks below in the worksheet, including Core Areas A-F, major, minor, concentration (if applicable), free electives, PE requirements.

18. Degree & Non-Course Requirements on Student View The Unmet Conditions refer to the number of credit hours necessary for the chosen degree and major. This section lists the minimum number of remaining credit hours in the outstanding requirements that the student needs for graduation.

19. Course Requirements on Student View The blocks following the degree information summarize the course requirements based on the degree and major.

20. Course Requirements on Student View The blocks following the degree information summarize the course requirements based on the degree and major.

21. Course Requirements on Student View The blocks following the degree information summarize the course requirements based on the degree and major.

22. Unmet Course Requirements on Student View Users may click on the unmet course requirement to display course descriptions, prerequisites and future sections being offered. Click on the course for a popup display.

23. Registration Checklist The Registration Checklist displays the same blocks as the Student View but lists only the unmet requirements.

24. Registration Checklist

25. DegreeWorks Both the Student View and the Registration Checklist can be printed or saved as a PDF.

26. DegreeWorks Also available on the audit worksheet is the Class History link.

27. DegreeWorks Click on this link to view the academic history by term in the format of a transcript.

28. DegreeWorks Have questions? Contact the Office of the Registrar at (229) 928-1331 or email the office at degreeworks@gsw.edu.