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File management and security

File management and security. Keeping your computer files in order – and safe!. File management and security. Managing files Naming files Finding files on your computer Backing up Protecting your computer. Managing files. Don’t put everything onto your desktop!

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File management and security

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  1. File management and security Keeping your computer files in order – and safe!

  2. File management and security • Managing files • Naming files • Finding files on your computer • Backing up • Protecting your computer

  3. Managing files • Don’t put everything onto your desktop! • Don’t put everything into one directory! • Create directories and subdirectories for your work files • Put files into the correct subdirectory

  4. Click here Then here Managing files • In Windows Explorer • Use Details view • View > Details • Set all folders to Details view • Tools > Folder Options… > View > Apply to all folders

  5. Click here to sort by Name Click here to sort by Date Managing files • In Details view • Sort by Name, Size, Type or Date

  6. Naming files • Give files an informative name • So you know what is in them • Include this information in filename • Informative title • Date • Author • Language • Version

  7. Naming files Title_Date_Author_Language_Version Nespak_progress report_Mar07_AB_en_1.doc en = English fa = Farsi

  8. Version 1 Nespak_progress report_Mar07_AB_en_1.doc Version 2 Nespak_progress report_Mar07_AB-KQ_en_2.doc Version 3 Nespak_progress report_Mar07_AB-KQ_en_3.doc Naming files • Version numbers • Give each version a different number • Don’t delete the old version until you are SURE you are finished with it

  9. Finding files on your computer • Create directories and subdirectories for each topic • Name files using Title_Date_Author_Language_Version • Put the files in the correct subdirectories • Use Details view in Windows Explorer • Sort by Name, Date, etc.

  10. Results of search Task bar Enter search here Finding files on your computer • Install Google Desktop • Searches inside files on your computer • http://desktop.google.com/

  11. Finding files on your computer • Google Desktop Search opens browser window • Click on links to open file

  12. Backing up  • Disaster! • Computer stolen… • Fire… • Virus attack… • You can lose ALL your work • Your boss will be seriously annoyed…

  13. Backing up  • Make a backup every Wednesday • Backup all your files to • CD-ROM • Portable hard drive • USB stick • Label the CD-ROM with the date • Keep in a safe place

  14. Protecting your computer • Would you leave your computer in the street?

  15. Protecting your computer • Make sure your computer is protected at all times • Lock it to your desk • Lock the door and window when you leave in the evening • Protect your computer from viruses

  16. Protecting your computer • Viruses can • Allow other people to use your computer without you knowing • Allow other people to read your files • Damage your computer • Delete ALL your files

  17. Protecting your computer • Viruses spread via • The Internet • Local area networks • Floppy disks • USB sticks • CD-ROMs

  18. Antivirus software to buy Kasperskywww.kaspersky.com McAfeewww.mcafee.com Nortonwww.norton.com Free antivirus software Avastwww.avast.com Avirawww.free-av.com AVGwww.avg.com BitDefenderwww.bitdefender.com Microsoft Security Essentialswww.microsoft.com/Security_essentials Protecting your computer

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