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Chapter 14

Chapter 14. Using Audiovisual Aids. Using audiovisuals: Introduction. Audiovisual aids, or anything seen or heard in addition to your spoken words, can: Effectively support your points and produce a more memorable and professional presentation Bring life to your speech.

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Chapter 14

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  1. Chapter 14 Using Audiovisual Aids

  2. Using audiovisuals: Introduction • Audiovisual aids, or anything seen or heard in addition to your spoken words, can: • Effectively support your points and produce a more memorable and professional presentation • Bring life to your speech

  3. Using audiovisuals: An overview • This chapter will discuss: • Why you should use audiovisual aids? • Types of audiovisual aids • Audience analysis and audiovisual aids • Guidelines for preparing audiovisual aids • Using audiovisual aids during your speech

  4. Why use audiovisual aids? • Audiovisual aids add interest and impact. • Audiovisual aids simplify technical or complicated messages. • Audiences remember speeches supported by audiovisual information. • Audiovisual aids enhance credibility.

  5. Types of audiovisual aids: The speaker • You can wear the clothing or use the equipment associated with your topic. • You can demonstrate or act out an aspect of your topic.

  6. Types of audiovisual aids: Assistants • Other people reinforce points from your speech. • People can also help you demonstrate something.

  7. Types of audiovisual aids:Objects • Show objects or models to listeners, or demonstrate with them • If objects and your audience are small pass them around.

  8. Types of audiovisual aids:Printed materials • Maps • Charts • Graphs • Drawings • Photographs

  9. Printed materials: Maps • A map is a visual representation of geography to which you can add labels.

  10. Printed materials: Chart • A chart is a graphic representation that summarizes key information.

  11. Printed materials: Chart • A verbal chart is a list or table of important ideas.

  12. Printed materials: Chart • A pie chart represents proportions or percentages of a whole (100%).

  13. Printed materials: Chart • A flowchart demonstrates steps in a process or the direction of ideas.

  14. Printed materials: Graphs • A graph represents the relationship between numbers, measurements, or quantities.

  15. Printed materials: Graphs • Line graphs show relationships between elements by using lines plotted on a vertical (y) axis and a horizontal (x) axis.

  16. Printed materials: Graphs • Bar graphs have parallel bars of different heights or lengths that compare several pieces of information.

  17. Printed materials: Drawings • A drawing provides a simple visual representation to emphasize certain details about your topic.

  18. Printed materials: Photograph • A photograph provides an exact depiction of something.

  19. Types of audiovisual aids: Videos and DVDs • Show short clips during presentation. • Practice with VCRs or DVDs in the room where you will speak. • Avoid tripping on cables during the speech.

  20. Types of audiovisual aids:PowerPoint • Display PowerPoint slides on a digital projector that displays on a large screen or blank wall. • Check that the media will work in the forum • Bring hard copies of the slides. • Be prepared to speak withoutyour digital visual aids. • You should be the focal point, not your slides. • Do not read from slides.

  21. Types of audiovisual aids:Technology, audio aids, MP3s • Use audio aids sparingly. • An MP3 player-speaker combination can integrate sound and music with your words. • Store music in the laptop you will use to run your PowerPoint slides.

  22. Audience analysis and audiovisual aids: Forum • Visit the forum to determine technological capabilities and limitations. • Check availability of DVD players, VCRs, outlets, projectors, a screen or blank wall, Internet access, etc. • Consider acoustics and lighting.

  23. Audience analysis and audiovisual aids: Forum • For visual aids with verbal elements, check to see if you have access to: • Flip charts • Marker boards • Chalkboards

  24. Audience analysis and audiovisual aids: Forum

  25. Audience analysis and audiovisual aids: Demographics • Match the music and images to your audience’s: • Age • Gender • Sexual orientation • Religion • Educational background • Ethnicity • Cultural background

  26. Audience analysis and audiovisual aids: Prior exposure • Has your audience ever seen or heard this audiovisual aid before? • What was the result of this prior exposure? • If the prior exposure was unsatisfactory, what could have been the reason?

  27. Guidelines for preparing audiovisual aids • Make sure your aids support your points. • Example: For a speech on a city’s architecture a map of the city would be good, a song about the city’s bars would not be relevant.

  28. Guidelines for preparing audiovisual aids • Make sure your aids take into account your audience’s: • Characteristics • Interests • Needs

  29. Guidelines for preparing audiovisual aids • Test the size of visual aids to make sure that they are large enough to be seen by all audience members.

  30. Guidelines for preparing audiovisual aids • Select and test the size and legibility of your aids to ensure it is large enough to see and clear enough to read.

  31. Guidelines for preparing audiovisual aids • Test the volume and clarity of audio aids. • Create contrast and use color effectively. • Use light type on a dark background or dark type on a light background.

  32. Guidelines for preparing audiovisual aids • Keep text short and visual components simple by including only essentialinformation.

  33. Guidelines for preparing audiovisual aids • Practice using your aids as you deliver your speech.

  34. Guidelines for preparing audiovisual aids • Be prepared to speak withoutyour audiovisual aids, technology can fail.

  35. Using audiovisual aids during your speech: Visibility • Make sure everyone can see and hear your aids.

  36. Using audiovisual aids during your speech: Control audience interaction • Show or play the aid when necessary then take it away. • Cue up recordings ahead of time. • Block or conceal until you need it. • Remove visual aids after discussing. • Ensure that handouts are informative and not distracting. • Give your audience clear instructions. • Stay close to your listeners to monitor handout use.

  37. Using audiovisual aids during your speech: Maintain eye contact • Only “glance” at your aids as you speak. • Stay focused on listeners.

  38. Using audiovisual aids during your speech: Remember the purpose of your audiovisual aids • Audiovisual aids should only supplementyour speech, not dominate it. • Your audience expects, needs, and wants you!

  39. Tips for using audiovisual aids • Tip: DVDs are a great invention, but can take time to cue up during a speech. VCRs allow you be cued up right where you want. You might also try finding the clip you want on Youtube. • Tip: Follow Murphy’s law… what can go wrong will. Always have a back-up plan in case technology fails.

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