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TOPIC : SYSTEM ANALYSIS; A HASSLE OR NEED?

TOPIC : SYSTEM ANALYSIS; A HASSLE OR NEED?. AGENDA. System Overview HQDA Tracking System – First Application – Developed on 1987 Current Version Refresh HQDA Tracking System – 2000 to 2003 Current Version vs. Refresh version

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TOPIC : SYSTEM ANALYSIS; A HASSLE OR NEED?

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  1. TOPIC: SYSTEM ANALYSIS; A HASSLE OR NEED?

  2. AGENDA • System Overview • HQDA Tracking System – First Application – Developed on 1987 • Current Version • Refresh HQDA Tracking System – 2000 to 2003 • Current Version vs. Refresh version • Web Enable Version of the HQDA Tracking System – 2003 to present • Current Version vs. Web Enable Version • Conclusion CIS 505

  3. Tracking System ** Client-Server based application developed in an Oracle Database and using Eastman Image Application ** Allow enter tracking data for correspondence and other applicable,documents. ** ** Documents may originate taskings to other agencies, can be tracked by the originator. ** Users can retrieve tasks as far back as 1995. CIS 505

  4. Benefits: • Reduce the duplication of information. • It will provide you with a flexible system for control filed documentation. • Eliminates tedious manual searching. • Reduce the amount of re-entry. • Offer a variety of Reports. CIS 505

  5. Cont… • Currently 1.500 users defined to the system • Approximately 45 Organizations and Section throughout the Washington Metropolitan Area. • Around 1200 Offices use the Software. • E-mail notification capable • Non Tracking System users can be e-mailed Tracking System tasks. CIS 505

  6. HQDA TS – First Application – Developed on 1987 CIS 505

  7. Current Configurationand Architecture CIS 505

  8. WIN Domain TCP/IP TCP/IP Users Users Tracking System Tracking System Server20 Tracking System Users Users CIS 505

  9. Server Current O/S: HP-UX 11.0 Hardware Platform HP 9000 - K410 server 768 MB physical RAM Software Eastman Open Image for HP-UX, v. 1.3.5 Oracle Database Server, Enterprise Edition, v. 8.0.4.3 CIS 505

  10. Storage; Currently: 1 terabyte disk array (81 Gigabytes used) • Tracking System Transactions: Monthly Average = 7,732 transactions • 270 simultaneous users during peak times (10:00 a.m. – 11:00 a.m. and 1:00 p.m. – 3:00 p.m.) CIS 505

  11. Client Hardware Platform: Any Pentium based PC, 166Mhz or faster 32 MB RAM min, 64+ MB recommended. Software: Oracle Forms 5.0.6.10 and Oracle Reports 3.0.5.9 Eastman Imaging Pro 2.0 CIS 505

  12. O/S Supported Server Unix, NT, Win 2000 Client Any Windows O/S  CIS 505

  13. Currently Unclassified / Classified capable. • Built in security: Tracking System security is provided through capabilities within the Oracle database software to create user and organization profiles to database elements and through UNIX file permissions for document images. CIS 505

  14. … Document Path Mailroom scans document and enters data original document Mailroom Electronic document then goes to Org 2 Organization 2 enters further taskings and sends to appropriate directorate Organization 1 Appropriate directorate who will either task if further or complete action CIS 505

  15. Example of Organization 1 Hierarchy Within the Tracking System CIS 505

  16. Tracking System Main Menu Central Point CIS 505

  17. Master Control CIS 505

  18. Tasking Information CIS 505

  19. Incoming Actions CIS 505

  20. Outgoing Notification CIS 505

  21. Status CIS 505

  22. Reports CIS 505

  23. Refresh HQDA Tracking System – 2000 - 2003 CIS 505

  24. Configuration; Server Current O/S: NT / Windows 2000 Hardware Platform Compaq ProLiant Server Software Eistream Open Image for HP-UX, v. 1.3.5 Oracle Database Server, Enterprise Edition, v. 8.0.4.3 Integic epower CIS 505

  25. Actual Application Configuration Hardware Platform HP 9000 - K410 server 768 MB physical RAM Software Eastman Open Image for HP-UX, v. 1.3.5 Oracle Database Server, Enterprise Edition, v. 8.0.4.3 …Refresh Application Configuration Hardware Platform: Any Pentium based PC, 166Mhz or faster 32 MB RAM min, 64+ MB recommended. Software: PC DOC’s- Records Management Foremost – File Management Eastman – Imaging Visual Basic Integic Workflow –Workflow CIS 505 CIS 505

  26. O/S Supported; Server NT, Win 2000 Client Any Windows O/S Future Web Enable Current O/S: HP-UX 11.0 CIS 505

  27. Master Control CIS 505

  28. Tasking screen w/ Task Instructions Screen CIS 505

  29. ReportScreen CIS 505

  30. New HQDA Tracking System Web Base Features CIS 505

  31. Actual Version Primitive Workflow Web Enable Version Workflow

  32. Master Control CIS 505

  33. Inbox CIS 505

  34. Outbox CIS 505

  35. CONCLUSIONS We as System Analysts recommend some basic rules; the following are a few things to consider: 1.Complete description of current document management processes 2.Functional requirements assessment 3.Current computing infrastructure assessment 4.Anticipated budget and purchase timeframe assessment 5.Document Management System Cost justification 6.Identify the organization decision makers 7.Implementation timeframe

  36. THE END Thank you Brenda and Ivan CIS 505

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