Organizing & Preparing Your Curriculum Vitae

1. Organizing & Preparing Your Curriculum Vitae Christine A. Gleason, M.D.

2. Curriculum Vitae from the Latin: • “Curriculum” (course) • “Vitae” (of life)

3. Purposes of your CV • Inform prospective employers of your qualifications and experience for a position • Demonstrate your academic achievements for: • Division Head/Chair Annual Reviews • Appointments and Promotions committees • Funding agencies • Award committees

4. Inside/Outside CV? • “Inside” CV: • Promotions committees • Institutional awards/recognition • “Outside” CV: • Job searches • Application/nomination for national positions/awards

5. CV: Basic Tips • Keep it simple, readable, succinct • Content and presentation are both important • Don’t embellish! Don’t pad! Don’t repeat! • Consider eliminating CV “relics” • Marital status; name of spouse; children/birthdates • Hobbies & Other Interests

6. CV: Basic Tips • For internal CV: Use UWSOM Format!! • Use consistent style, formatting • Chronological order? Reverse chronological? • Include a header with your name and page number on each page • Times Roman; 11 or 12 point font; 1 inch margins • Bold your name (?1-2 font sizes bigger than rest)

7. CV: Basic Tips • For external CV, don’t use acronyms; spell out institutional words (e.g. UWMC; SCH; RRF) • Print a copy regularly & check for irregularities • e.g., avoid new headings at bottom of page • Keep it up-to-date • Include date last revised on front page • Add new events/items as they happen

8. CV: Basic Tips • Use available resources • UW Center for Career Services • AAMC [www.aamc.org] • Chronicle of Higher Education [http://chronicle.com] • Colleagues’ CVs • Get feedback from colleagues, mentors, career advisors on both content and presentation

9. CV: Basic Tips • Avoid big blocks of wordy, descriptive text • Split any long lists into subcategories e.g., Teaching activities • Students; Residents; Fellows; Community/CME • When sending paper CV, do not print on both sides of the paper (backside might be overlooked when copied for distribution)

10. Personal Data • No Social Security number! • Consider eliminating CV relics (marital status; spouse’s name; names and birth dates of kids) • Contact information • Be concise (no embellishments) & be accurate • Consider including e-mail address

11. Education • Time to leave high school behind • Spell out full name of degree and university and note year of graduation • If currently working on a degree, put the word “candidate” after name of degree and note expected year of graduation

12. Postgraduate Training • OK to put internship together with your residency training, if done in the same institution • If there’s a gap, consider adding an explanatory phrase: • 1988-90: Pediatric Residency (PL-1,2) Case Western **1990-91: Solo swim across the Atlantic Ocean • 1991-92: Pediatric Residency (PL-3). Case Western

13. Faculty Positions Held • Place and Date • These include: • Acting/Instructor positions • Assistant, Associate, Full Professor • May include academic “track” (e.g. Clinician-Educator) • Division or Department faculty administrative roles • Examples: Division Head; Vice-Chair; Associate Dean; Residency Program Director (?)

14. Hospital Positions Held • Places and Dates • Medical staff positions • Clinical Program direction goes here • Committee membership can go under Special Local Responsibilities • Do not duplicate Postgraduate Training

15. Honors/Awards • Leave high school behind • Include non-academic honors/awards, if noteworthy/appropriate: • 1980: Photographer of the Year, Life Magazine • 1990: Olympic gold medal, US Bobsled team

16. Board Certification/Licensure • Spell out certifying Board(s) and be accurate! • American Board of Pediatrics, General Pediatrics • Include date of certificate and recertification (or “engaged in maintenance of certification”) • Provide accurate information regarding all medical licenses (including inactive ones) • Remember that all Certification and Licensure information is in the public domain!

17. Professional Organizations • Note if membership is elected : • 1990 Member (elected) Society of Great Doctors • Include offices held: • 1990-present. Member, American Medical Association (President, 1999-2000) • Can include non-academic organizations here too, if appropriate • 2005-present. Member, Board of Directors, Gates Foundation

18. Special National Responsibilities • Purpose: Highlight your national recognition • Physician-Scientists/Scientists • Study sections; advisory councils • Research society leadership roles • Clinician-Educators • Educational or clinical task forces; program director organizations; legislative/policy work • Leadership in clinical organizations (e.g. AAP, AHA)

19. Special Local Responsibilities • University and Hospital Committees (but do not duplicate teaching committees listed under Teaching Responsibilities) • Consider grouping University and Hospital activities separately if you do too much! • Community Service work (or can list under “Other” at end)

20. Teaching Responsibilities • Limit descriptive text here (Appendix?) • List courses taught or lecture series organized (not your specific lectures—that comes later) • List any teaching committees (& your role) • Usually list any training program direction here • List regional/national teaching roles here • List your trainees here (and current institution) • Consider adding the dates of your involvement

21. Editorial Responsibilities • Generally reserved for journal Editorial Board memberships but… • OK to list journal article reviewer: • Ad Hoc Journal Article Reviewer for: • New England Journal of Medical • Journal of the American Medical Association • Proceedings of the National Academy of Science • The Lancet

22. Research Funding • Be comprehensive and use consistent format: • Title; project number; your role (PI, co-investigator); source; dates; annual direct costs • Include ALL funding, internal and external • Active • Inactive • Pending • Planned?

23. Bibliography • Divide into UWSOM designated sections • Manuscripts in Refereed Journals (include “in press” and list name of journal) • Book Chapters • Published books, videos, software • Other publications • OK (in my opinion) to list Manuscripts Submitted but DO NOT list Manuscripts “in preparation”

24. Bibliography • Number each publication within each section • Use consistent format throughout • Bold your name and consider higher font for it • Gleason CA, Smith JD, Jones MD. • Check for duplications, redundancies, typos

25. Abstracts • Purpose(s): • Tell about current work in progress (but not published yet) • Illustrate your participation at national meetings • Can illustrate whether and how you presented the abstract (poster; platform, etc.) • Consider limiting the number of abstracts especially if there are far fewer manuscripts! • “Recent Abstracts Presented (2005 to present)”

26. Invited Lectures • Use consistent format • Title; Venue (Conference title; location); Year • Do not list every talk ever given to housestaff, medical students, etc. • Do list local Grand Rounds, regional outreach education talks, national/international lectures • Note if you were Visiting Professor

27. Other • Languages (and proficiency level) • Community Service • Other (serious) employment history • Hobbies; special interests (depends what these are—not generally recommended) • For job searches (“outside CV”), provide separate page of References (3), including contact information and relationship to you