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Update: Award of contract for “AVL” Project

Update: Award of contract for “AVL” Project. Michael Abegg, Transit Planning Manager MVTA Board May 25, 2011. 1. Background. Working over a year to identify the best solutions for MVTA’s AVL needs In the context of the regional AVL project

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Update: Award of contract for “AVL” Project

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  1. Update: Award of contract for “AVL” Project Michael Abegg, Transit Planning Manager MVTA Board May 25, 2011 1

  2. Background • Working over a year to identify the best solutions for MVTA’s AVL needs • In the context of the regional AVL project • August, 2010: withdrawal from regional AVL project • December, 2010: Request for Information process, 12 vendors 2

  3. Background • Request for Proposal released March 7 • March 15 pre-proposal conference attended by 10 firms • Proposals received on April 21: • eTransit • RouteMatch Software • Strategic Mapping • Syncromatics • Mentor Engineering 3

  4. Background • All five firms approved on Federal terms • Staff determined 3 top firms for interviews conducted May 18 & 20 • All three capable of successful project • Top two rated nearly identically, although with different strengths and weaknesses; third place clearly separate from top two 4

  5. Impact • Funding issues impact the path forward • MVTA commitment to the Council to have system in place by the end of 2011 • Project is funded with a number of sources: • $200,000 from RTC through NTD fund allocation • $450,000 from Cedar Avenue BRT CMAQ grant • Potentially $400,000 from 2011 NTD fund allocation • Funds remaining from the regional AVL project. 5

  6. Impact • Delays in the approval of most fund sources • CMAQ waiting for Region V signoff on service EA • 2011 NTD waiting for SFY2011 Council budgeting • ONLY $200,000 RTC funds currently available for award • Not sufficient to deploy entire AVL solution 6

  7. Impact • Both top firms provided a concept for staging the project at investments of $200,000 and $600,000 • At $200,000, one would outfit 13 buses while the other would use existing Nextel units on entire fleet • At $600,000, one would outfit the entire fleet, the other would outfit 103 of 118 buses with incomplete reporting and analytical tools 7

  8. Impact • Regional Transitmaster integration provided by both vendors in a similar way • On-vehicle interfaces available from each vendor for most items, neither vendor currently provides them all 8

  9. Recommendation by Committee • Continue negotiation with top two firms to allow award of a base contract at an amount less than $200,000, a first option at an amount of less than $400,000 additional ,and with all other project elements to be identified as contract options • Continue Board item to June meeting 9

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