URA/SAA Town Hall Meeting

1. URA/SAA Town Hall Meeting June 19, 2013

2. URA Updates • New Staff • Joanne Altieri – Associate Director, Grants Management • Michael Daniel – Assistant Director, Contracts Management • Olivia Cochet – IACUC/IBC Administrator • Denise Dooley – Grants/Contracts Manager, Grants Management • Istvan Fekete – Grants/Contracts Manager, Contracts Management • Monika Lagaard – Grants/Contracts Administrator, Grants Management • Joanne Laios – Grants/Contracts Manager, Grants Management • Laura Lindley – Grants/Contracts Manager, Grants Management • Lindsay Pearson – Grants/Contracts Manager, Grants Management

3. Sequestration • Requires that NIH cut 5% or $1.55B for its FY’13 budget. • Agency must apply the cuts evenly. • Reductions to non competing project grants approximately 4.7% Information is from NIH fact sheet 6/3/13 – Impact of Sequestration

4. Sequestration • Approximately 700 fewer competitive research project grants issued. • No increase in stipends for National Research Service Award recipients in FY2013 • No funding for inflationary increases • Paylines have been adjusted http://grants.nih.gov/grants/financial/index.htm#strategies

5. AURA-COI Enhancements • AURA-COI off-line July 8-22 for UCMC updates • Enhancements for August 2013 • COI Module • Adding COI CITI Training Date • IRB Module • On Research Summary Team View 1.3 • Adding COI Disclosure Date* • Adding COI Management Plan Date* • COI CITI Training Date* • Grants Module • On View 2.0c PI/Fellow and View 8.0 Project Personnel • Adding COI Disclosure Date* • COI CITI Training Date* • Question: Does this person meet the definition of PHS Investigator? * Data sourced and updated from AURA-COI

6. NIH Public Access Requirement • With change to RPPR submissions, NIH is enforcing their Public Access Requirementfor PMCID’s for all peer review publications funded by NIH. • New Awards will be delayed for non-compliance with the PMCID requirement • PI checklist on URA website: http://researchadmin.uchicago.edu/policies_compliance/policies/nih_public_access.shtml

7. Processing No-Cost Extensions in AURA • New Process • URA will add a New Budget Period • Will clearly show the “no-cost” period for reporting • URA will execute Update Award Amounts • PC updates PI effort • must be “similar” to funded periods (paid or unpaid) • Update base salary to $0 for NCE • URA Checklist: No Cost Extension (NCE) Checklist (Unit & URA)

8. Closeout Reports • All federal agencies cracking down on Progress/Final reports (esp. NIH) • Real threat of losing funding

9. Documents Required w/i 90 Days of End of Competitive Cycle • Final Federal Financial Report – SAA/unit closeout • Final Progress Report – if the competing renewal is funded then this is not needed until the end of the next competitive cycle (PI REQUIREMENT) • Final Invention Report – must match information submitted on progress reports and filed through UC Tech into iEdison; due at the end of each NIH competitive segment

10. NIH Late Closeout Reports • Search Commons for Closeout Reports

11. AURA-Grants Close Out Process • Need Help? • Check out new URA guidelines – will be posted soon! • Contact URA-M for assistance

12. Research Administrator Training Program Training Advisory Committee: • Campus: Shikha Evans (SSD), Suzanne Fournier (SSA), Katie Pizer (BSD), Hank Way (PSD), Lauren Zajac (BSD) • SAA: Mary Beth Rudofski • URA: Joanne Altieri, Steve Aldape, Candace Washington, Lynda Wolter

13. Research Administrator Training Program • Program Goals: • increase competency and knowledge • support faculty and research administrators • streamline process and reduce administrative burden • ensure research administration compliance • create a well-known repository of resources

14. Three Levels of Training • Introduction to Research Administration • Overview, basic concepts/language, UC culture • Core Curriculum • Full life cycle of research administration topics from pre-award through audit • Specialty Course Offerings • In-depth training on specific topics – to be added as needed/requested

15. Research Administrator Training Program Target Audience: • Any staff member with sponsored program responsibilities Timeline: • Summer – develop program and content • Fall- enter first cohort of trainees (Target: Sept.)

16. New Award Processing at URA • Submit ALL new award documents received outside of URA to: • AWARDS-URA@LISTS.UCHICAGO.EDU • Provides one place for effective and efficient awards management and tracking

17. Year End Reminders The hunt for money! • Process all proposals in PENDING state (or change due date in AURA) • Make sure all awards are in URA’s hands for processing! • Does the PI have an award that we haven’t seen yet? • Awards issued on or before June 30 will be included in FY2013 Annual Report • Advance accounts – please make sure to submit the award document as soon as it is received.

18. SAA Updates • New Staff • Henry Hoang, Financial Analyst, Receivable Management • Fai Brimah, Post-Award Analyst, Post-Award Services

19. Sponsored Award Audit Activity UC has been subject to various audits for FY13: • To date, 8 external audits have been completed • 6 external audits are in process Lessons Learned: • Documentation support is best kept with the transaction (e.g. detailed invoice support from subrecipients) • Paid invoices should reflect work completed • Emphasis on past due financial reports • Equipment tagging and tracking is a major area of focus

20. FY13 Effort Reporting Timeline

21. Open Forum • Other topics/questions?