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Archiving – Designing from Top to Bottom

Archiving – Designing from Top to Bottom. Gary Brown Dimension Data. Agenda. Background – Who is this guy? Archiving – What is it? What’s driving archiving? Benefits of archiving Holistic approach to archiving Additional benefits to archiving Case study Questions & Comments.

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Archiving – Designing from Top to Bottom

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  1. Archiving – Designing from Top to Bottom Gary Brown Dimension Data

  2. Agenda • Background – Who is this guy? • Archiving – What is it? • What’s driving archiving? • Benefits of archiving • Holistic approach to archiving • Additional benefits to archiving • Case study • Questions & Comments Dimension Data version 1.2

  3. Background • Dimension Data • Founded in 1983, we are a $2.5 Billion company with 9,000 employees operating in 30 countries • We plan, build and manage technology infrastructures for organization to support their business • Gary Brown • 21 Years in IT • Architect and Consultant • Provides Storage Roadmaps for many companies • Quoted and soon to be published in Storage Magazine • NC Resident Dimension Data version 1.2

  4. Archiving Definition • Function: nounA place in which public records or historical documents are preserved; also the material preserved • Function: transitive verbTo file or collect (as records or documents) in or as if in an archive Source: Merriam-Webster Online Dictionary Dimension Data version 1.2

  5. What is driving archiving? Growth Regulations Business Policies Performance Recovery Total Cost of Ownership TCO Dimension Data version 1.2

  6. What is driving archiving? (Growth) • The Data Rule • For Every Byte of online storage that is added considerations must be made for: • Backup • Recovery • Replication (Local and Remote) • Disaster Recovery Dimension Data version 1.2

  7. 80%of enterprise andgovernment contentis unstructured today (Enterprise Storage Group) What is driving archiving? (Growth) Assignments Email Images UnstructuredData Growth Paper MedicalForms Docs PDFs Dimension Data version 1.2

  8. What is driving archiving? (Regulations) • Factoids • More than 10,000 Regulation in the US alone • Depth Narrow – Certain Records • Depth Broad – Every Application • Trend • More records created • More records retained • More risk Dimension Data version 1.2

  9. Benefits of archiving • Compliance - Audit • Business policies • Specific data retention • Protection needs • Disaster Recovery • Performance – Offload Systems • Cost/staffing levels Dimension Data version 1.2

  10. Information Lifecycle Management (ILM) Archive Migrate / Optimize Access Disposal Protect / Replicate Create and Catalogue Business Requirements Dimension Data version 1.2

  11. Growth Legal / Compliance Business Policies Student Admission Human Resources Finance E-Mail /Groupware Medical Blackboard Holistic Approach Archiving Requirements Dimension Data version 1.2

  12. Growth Legal / Compliance Business Policies Archiving Requirements Student Admission Human Resources Finance E-Mail /Groupware Medical Blackboard Holistic Approach-Rules • Data Must Move to Archive without manual intervention • End-User must not have to access archived data with additional steps • Archive Rules: • Store, Index, Search, Retrieve, Audit, Dispose Dimension Data version 1.2

  13. Growth Legal / Compliance Business Policies Archiving Requirements Student Admission Human Resources Finance E-Mail /Groupware Medical Blackboard Holistic Approach-Products Dimension Data version 1.2

  14. Example Conceptual Diagram Peoplesoft Peoplesoft Blackboard Medicat email email EMC Centera Archive Store Archive Server Dimension Data version 1.2

  15. Additional Benefits • Reduction in online storage • Files (75%) • Email (80%) • Databases (30%) • Pipes, Pump and Tanks • Pipes = Network (IP and SAN) • Pumps = (Servers) • Tanks = (Disk, Tape, Optical, NAS, CAS) • Additional Benefits • Reduction in most expensive storage • Reduction in networking required (backup) • Reduction in processing power required • Faster Recovery for DR, BC and local • Enables Replication • Reduction in backup window Dimension Data version 1.2

  16. Case Study – email only • Background • 15,000 user email environment • 4 large Servers supporting • 8 TB of email • 80% not accessed in last 30 days • Mostly attachments • Backups 10 drives (LTO) took 40 hours • Restores…don’t even think about it • DR…virtually impossible • Solution • Email archiving package (server, software and CAS) Dimension Data version 1.2

  17. Recovery Disaster Recovery Audit Case Study – Results 80% Reduction 80% Reduction 50% Reduction 50% Reduction Dimension Data version 1.2

  18. Questions & Comments? Dimension Data version 1.2

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