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Lab Coat program rollout

Lab Coat program rollout. EHS Coordinator - Lead Contact Meeting Presented by: Mary Lindstrom. 9/17/13. lab coat requirement. “ At a minimum , a laboratory c oat

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Lab Coat program rollout

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  1. Lab Coat programrollout EHS Coordinator- Lead Contact Meeting Presented by: Mary Lindstrom 9/17/13

  2. lab coat requirement “At a minimum, a laboratory coat or equivalent protective clothing is required for work with hazardous chemicals, unsealed radioactive materials, and biological agents at BL2 or greater.” Chemical Hygiene Plan Template Revision 13 (1/31/2013)

  3. IMPLEMENTATION Create a program that will aid DLCs in providing coats people want to wear in an efficient manner.

  4. Implementation • Goals: • Update guidance for lab coat selection, use, and care. • Establish MIT Preferred Vendors for providing and cleaning lab coats at a discounted price. ✓ ✓

  5. Lab coat guidance

  6. https://ehs.mit.edu/site/content/clothing-such-lab-coats-smocks-and-coveralls-personal-protectionhttps://ehs.mit.edu/site/content/clothing-such-lab-coats-smocks-and-coveralls-personal-protection

  7. Lab Coat Information Table https://ehs.mit.edu/site/content/clothing-such-lab-coats-smocks-and-coveralls-personal-protection

  8. Flame resistant (FR) Coats • Following the accident at UCLA, there is a movement towards requiring FR coats when working with flammable materials. • MIT EHS recommends the use of FR lab coats to provide additional skin protection where the individual will be working with pyrophoric, spontaneously combustible, or extremely flammable chemicals*. *See Guidance Document for more information.

  9. Flame resistant (FR) Coats • Materials • FR-treated cotton – Often used for work with flammable materials. • Nomex - Limited testing demonstrates Nomexdoes not burn readily on contact with pyrophoric materials.

  10. Style considerations • Tight cuffs • High collar • Snaps • FR coats easily identifiable

  11. Preferred vendors • In March a request for proposals was sent to 6 lab coat laundry companies. • Bids were assessed on: • Ability to provide lab coat styles meeting MIT needs. • Flexibility in laundry options offered. • Competitive prices. • Willingness to assist with setup and management of lab coat systems. • Agreement to MIT Terms and Conditions. • Feedback from current customers. • Cintas and North Star selected to be Preferred Vendors.

  12. VPF Website – “Smartbuy” https://vpf.mit.edu/site/sourcing_procurement/what_s_new/lab_coat_services

  13. Smartbuy - cintas https://vpf.mit.edu/site/sourcing_procurement/smartbuy/suppliers/cintas

  14. Smartbuy – North Star https://vpf.mit.edu/site/sourcing_procurement/smartbuy/suppliers/north_star_rental_systems

  15. options • Laundry of rented or customer-owned coats. • Launder coats for large or small groups. • Weekly, biweekly, or monthly service. • Standard poly/cotton lab coats, or specialty fabrics (ex. flame resistant, fluid resistant). • Variety of storage systems available (ex. racks, lockers, hooks).

  16. Rental system • Most convenient model for reusable coats involves combination rental/laundry service. • Reduced up-front cost vs. buying coats. • Sizes/numbers of rented coats can be changed on demand. • Automatic repairs of minor problems. • Automatic replacement of old coats.

  17. price • Preferred Vendors will give all MIT customers, regardless of size, the same low price for laundry services. • Refer to price sheets for differences in costs between North Star and Cintas.

  18. Price sheet INFORMATION • Laundry cost for rental lab coats • Cost per coat, per week – counting all coats in circulation • Price includes laundry + rental • Laundry cost for customer-owned lab coats • Cost per coat handed in • Other charges • Service charges • Other weekly charges (ex. rack rental, optional insurance) • One-time charges (ex. setup fees, embroidery) • New lab coats for purchase

  19. Case study – small group • North Star setting up a small lab group (10 people) that had no previous service. • 2 poly/cotton coats per person, biweekly service

  20. Case study – multiple labs • Four neighboring labs with 70 people total share a lab coat laundry service. • Current service – old lab coats owned by labs, picked up weekly, $5/coat • New service with Cintas • 1.5 poly/cotton coats, 1.5 coats /person, weekly pickup • Benefits – newer coats, proper sizing, automatic repairs

  21. Case study – dlc • DLC currently uses North Star. • As result of RFP, new prices will override original contract pricing. • Poly/cotton coats for a DLC with 25 labs.

  22. FAQS • FAQs document includes answers to common questions regarding lab coat services at MIT. • Also includes contact information and useful links.

  23. What can you do? • Step One: Do your homework! • Lab Coat Guidance • Lab Coat FAQs • SmartBuy pages for Cintas and North Star • Step Two: Determine the current status of lab coats at your DLC(s) • Centralized vs. decentralized service? • Which labs do/don’t have a system in place? • Is there support at your DLC for a centralized service?

  24. What can you do? • Step Three: Be the Facilitator! • If your labs use Preferred Vendors already, spread the word about the lower prices on their future invoices. • For labs/DLCs not using a Preferred Vendor, assess whether a centralized service is possible. • Benefits - Consistency across labs in coat quality and laundering. • Feasibility - Physical location of labs (single building, spread around campus), support of DLC administration. • If your DLC is a candidate for centralized service, contact EHS for current examples of centralized service and Preferred Vendors for an assessment of your DLC’s options.

  25. What can you do? • Step Three: Be the Facilitator! • If centralized service isn’t probable, reach out to EHS reps regarding their lab’s lab coat systems. • EHS Rep meetings, via email, or Level II Inspections. • Go over current guidelines for wearing lab coats. • Provide information on Guidance documents and Preferred Vendors. • Direct them to EHS and Procurement if further information is needed. • Follow-up to make sure all labs in your DLC have proper lab coat supply and have a system in place to launder coats as needed.

  26. LAB COAT IMPLEMENTATION TEAM • John Fucillo • Scott Ide • Dan Herrick • Rosa Liberman • Mary Lindstrom • Sara Malconian • Michele Miele • David Petricone • Emily Ranken • Steve Wetzel

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